Internship - Store Planning and Construction, Americas

Tiffany & Co.

Dec 19, 2023

Applications are closed

Internship
Full-time
Starts on Jun 02
Summer Internship
Business, Operations & Strategy
Hospitality & Retail
New York

Requirements

Proficient with AutoCAD, Photoshop and Microsoft Office
Effective communication skills
Ability to multi-task and manage multiple projects simultaneously

Responsibilities

Project Coordinator:
Assist with projects such as new stores, cosmetic upgrades, presentation preparations, order of materials and fixtures, and small projects as assigned by Project Mangers/Directors - Store Planning, Americas.
Work closely with Store Planning Department to assist with the preparation, tracking & driving overall project schedules (Microsoft Projects), building timelines and all necessary internal project approvals.
Assist in creating, estimating and tracking budgets, utilizing internal cost control documents, weekly construction reports and Unifier (a global Store Planning software) to maintaining cost, and control spending.
Assist Store Planning team coordinate the completion of punch lists on all projects.
Preparing weekly reports for the department and presentations if needed.
Assist with managing communication/ relationships with architects, contracts, subcontracts, external vendors, and internal cross-functional partners as directed.
Assist in the process of building project briefs and communicating with internal stakeholders
Business Travel Support:
Support SP team on building travel itinerary, sourcing of lowest flights & hotels complying TCO travel guidelines, logistics, arrangements, and other travel related scope.
Compute and submit expense claims within 2 weeks post business travels.
Monitoring of SP team travel budget and manage together with SP Director
Project Payment & Close-Outs Monitoring:
Assists Store Planning team to Upload, cross check purchase orders / invoices/Change orders PO, POI, POA status in Unifier, and follow up with local Finance team on payment status, invoice, and tax issues.
Assist SP team on project close-outs, collecting TI from LL and conduct audit on Project Close-Out Log to ensure all necessary documents are uploaded.
Communicates closely with internal and external counterparts, including Store Planning team, Project Architects, CVM Local finance, contractors, quantity surveyors, and consultants to ensure smooth payment application process after thorough checking on each item for accuracy.
Filing and Administrative Tasks:
Arrange and file contracts and related documents (vendor creation forms, vendors' portfolios, confirmation letters, payment certificate, fee proposals, and reference letters).
Distribute documents to corresponding parties for further applications.
Team administrative work including: organizing team meetings, plan schedules, book meeting rooms, arrange courier, stationery order, and coordinating with admin team for support.
Assist in maintaining SP archive including organizing shared folders (SharePoint), filing of documents and store photos, etc.
Assist in maintaining the Snapshot document, adding in and adjusting key dates and milestones for all project timelines.

Tiffany & Co.

Expertly crafting jewelry for the world’s greatest love stories since 1837.

Retail & Consumer Goods

Industry

10,001+

Employees

1837

Founded Year

Mission & Purpose

In 1837 Charles Lewis Tiffany founded his company in New York City where his store was soon acclaimed as the palace of jewels for its exceptional gemstones. Since then TIFFANY & CO. has become synonymous with elegance, innovative design, fine craftsmanship and creative excellence. During the 20th century fame thrived worldwide with store network expansion and continuous cultural relevance, as exemplified by Truman Capote’s Breakfast at Tiffany’s and the film starring Audrey Hepburn. Today, with more than 13,000 employees, TIFFANY & CO. and its subsidiaries design, manufacture and market jewelry, watches and luxury accessories – including more than 5,000 skilled artisans who cut diamonds and craft jewelry in the Company’s workshops, realizing its commitment to superlative quality. The Company operates more than 300 TIFFANY & CO. retail stores worldwide as part of its omni-channel approach. To learn more about TIFFANY & CO. as well as its commitment to sustainability,