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Personal Assistant / Diary Manager - Apprenticeship

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Department for Education

2d ago

  • Internship
    Full-time
    Off-cycle Internship
  • Government & Politics
    People, HR & Administration
  • Sheffield

AI generated summary

  • You must have lived in the UK for 3 years, possess good organizational and interpersonal skills, solve problems independently, work well in a team, and not have prior relevant experience or knowledge.
  • You will manage diaries and emails, prepare briefings, coordinate corporate projects, provide meeting support, handle travel bookings, and cover for other PAs as needed.

Requirements

  • You must have lived in the UK for 3 years prior to apprenticeship start date and not be undertaking another apprenticeship at the same time.
  • You must not already have a substantial amount of the skills and knowledge that is covered in the contents of the apprenticeship standard.
  • You must not have already worked in a similar role, or your previous learning, and/or work experience covers the contents (Knowledge, Skills, and Behaviours) of the apprenticeship standard.
  • Good organisational skills and ability to prioritise competing priorities effectively to resolve difficult issues.
  • Have good inter-personal skills, and an ability to communicate effectively and build relationships with colleagues and stakeholders at all levels.
  • Ability to solve problems and use their own initiative to come up with creative solutions and resolve issues independently.
  • Work effectively in a team, being flexible and adaptable to support the wider team and division and complete all work to a high standard.
  • You already have all the skills and knowledge that is covered in the contents of the apprenticeship standard.
  • You have already worked in a similar role, or your previous learning, and/or work experience covers the contents (Knowledge, Skills, and Behaviours) of the apprenticeship standard.
  • You have a degree (or equivalent) in Government Policymaking.

Responsibilities

  • Management of HE SCS diaries and inboxes, including commissioning and responding to emails on their behalf.
  • Provide on-going support to the SCS by preparing weekly briefings/action lists that help the director stay on track in delivering their objectives.
  • Coordination of corporate commissions to the SCS’s division, including sourcing more information, managing timelines, and collating returns, working sometimes to tight deadlines.
  • Provide secretariat support to meetings, as needed, including taking minutes.
  • Support the Head of Office to manage recruitment and similar processes in the Directorate.
  • Making travel and accommodation bookings that adhere to departmental policies, take account of value for money, and support the DDs’ diary arrangements.
  • Providing annual leave cover as required on behalf of other PAs when dedicated support is not available.

FAQs

What is the job title for this position?

The job title for this position is Personal Assistant / Diary Manager - Apprenticeship.

Where is the job located?

The job is located in Sheffield, Yorkshire and the Humber, S1 2FJ.

What are the main responsibilities of this role?

The main responsibilities include managing diaries and inboxes, preparing briefings, coordinating corporate commissions, providing secretariat support to meetings, supporting recruitment processes, and making travel arrangements.

What type of apprenticeship will the successful candidate complete?

The successful candidate will complete the Policy Officer Apprenticeship (Level 4).

Are there any specific eligibility requirements for the apprenticeship?

Yes, applicants must have lived in the UK for 3 years prior to the apprenticeship start date, must not be undertaking another apprenticeship at the same time, and must not already possess substantial skills or knowledge covered in the apprenticeship standard.

What are the essential criteria for applicants?

Essential criteria include good organisational skills, strong interpersonal skills, problem-solving abilities, and the capability to work effectively in a team.

What is the salary for this position?

The salary for this position is £31,479, with an additional £9,119 contributed towards a member of the Civil Service Defined Benefit Pension scheme.

How many days of annual leave are provided?

Employees receive 25 days of annual leave, increasing by 1 day every year to a maximum of 30 days after five years of service, along with additional public holidays.

Is flexible working available for this role?

Yes, flexible working arrangements such as job sharing, term-time working, and compressed hours are offered.

How will the selection process be conducted?

The selection process will include an application review, a personal statement assessment, and an interview that encompasses both strength-based and experience-based questions.

Is there a name-blind recruitment process?

Yes, the application process follows name-blind recruitment practices to ensure that candidates are assessed based on their skills and knowledge, not personal identifiers.

Will travel costs for the interview be covered?

No, the Department for Education does not cover travel costs to the interview unless otherwise stated.

Can individuals with a disability ask for reasonable adjustments during the application process?

Yes, candidates with disabilities can request reasonable adjustments by contacting the Department for Education prior to the closing date of the application.

What is the duration for which a reserve list may be held?

A reserve list may be held for a period of 6 months from which further appointments can be made.

What is the nationality requirement for this job?

The job is broadly open to UK nationals, nationals of the Republic of Ireland, Commonwealth countries with the right to work in the UK, and EU nationals with settled or pre-settled status, among other criteria.

Who should applicants contact for job-related inquiries?

Applicants can contact Joel Fox via email at Joel.fox@education.gov.uk for job-related inquiries.

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Department for Education

Covering education, children’s services, higher education, further education, apprenticeships and skills in England.

Government
Industry
5001-10,000
Employees

Mission & Purpose

Help us achieve world-class education, training and care for everyone, whatever their background. Whether you're just starting out, or an experienced professional, we have what you are looking for. Jobs include administration, policy advisers, digital, finance, commercial specialists and many more. You'll help shape the future of education, training and social care, by working with industry and education leaders to develop policies and services. We have offices across England, including in Manchester, Sheffield, Bristol, Leeds, Gatehead, Cambridge, London, Darlington, Nottingham and Coventry. We offer part-time, term-time and flexible working patterns, including working from home. You'll be able to shape your own learning and development with plenty of options available, and get involved with work across government, as well as in your local community. You can use your paid volunteer days to take on projects that matter to you.