Private Wealth Administrative Assistant, Fall 2024 (Co-op/Internship) - 4 Months

BMO

Jul 26, 2024

Applications are closed

Internship
Full-time
Off-cycle Internship
People, HR & Administration
$35K - $52K
Ottawa

Requirements

Typically between 1 – 2 years of experience in an administrative/professional support function and post-secondary degree in related field of study desirable. However, as part of the BMO campus program, we are looking for motivated University and College students with a strong desire to learn.
Basic specialized knowledge.
Verbal & written communication skills - Good.
Organization skills - Good.
Collaboration & team skills - Good.
Analytical and problem solving skills - Good.

Responsibilities

Leads or participates in planning, coordinating and implementing department events.
Provides specialized and professional support to an executive and their senior managers within a large and diverse department or business group.
Manages and monitors calendars and upcoming events. Dispatches meeting invitations, books meeting rooms and arranges for resources and other requirements in support of smooth and efficient meeting facilitation. Supports the coordination and implementation of department events.
Develops and maintains a filing system; ensures business and operational reports, forms, and other documentation, paper or electronic, are readily available.
Supports the development of tailored messaging, which may include writing, editing and distributing communications (e.g., correspondence, presentations, policies & procedures).
Dispatches outgoing communications. Answers central phone line, responding to and resolving/escalating inquiries.
Processes invoices for payment in adherence with documented processes and guidelines and vendor agreements
Prepares and logs departmental expense claims and reports. Tracks expenses to ensure they stay within budget.
Makes travel arrangements, booking flight/hotel reservations as needed.
Liaises with internal business units and external vendors and participates in the local coordination and implementation of premises and building related matters including incoming / outgoing staff and contractors, relocations, office planning and new furniture requirements while ensuring minimal interruptions to business operations.
Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
Ensures all vacation and absence scheduling is documented, takes into account critical business needs, follows guidelines, and is managed consistently across employees in the group; identifies scheduling conflicts for resolution.
Coordinates training requirements for staff (research, booking, cancellations, confirmations, etc.).
Collaborates with internal and external stakeholders in order to deliver on business objectives.
Organizes work information to ensure accuracy and completeness.
Completes complex & diverse tasks within given rules/limits.
Analyzes issues and determines next steps; escalates as required.
Broader work or accountabilities may be assigned as needed.

FAQs

What is the job title for this opportunity?

The job title is Private Wealth Administrative Assistant, Fall 2024 (Co-op/Internship) - 4 Months.

Where is the position located?

The position is located at 1600 Carling Avenue, Ottawa, Ontario, K1Z 1B4.

What type of experience is required for this co-op/internship position?

Typically, between 1 – 2 years of experience in an administrative/professional support function is preferred. However, motivated University and College students with a strong desire to learn are welcome to apply.

What can students expect from the BMO campus program?

Students can expect to be integrated into the BMO team, gain valuable skills and knowledge through various programs such as mentorship opportunities, peer assignments, student-led activities, and access to a corporate learning platform.

What are the key responsibilities of an Administrative Assistant in this role?

Key responsibilities include providing professional support to managers, managing calendars and events, maintaining filing systems, preparing communications, processing invoices, making travel arrangements, and coordinating training requirements.

What educational background is desirable for applicants?

A post-secondary degree in a related field of study is desirable for this role.

How should candidates apply for this position?

Candidates should submit their cover letter, resume, and an unofficial copy of their academic transcript to apply.

What is the salary range for this position?

The salary range for this position is $35,000.00 - $52,000.00.

What type of benefits does BMO offer to its employees?

BMO offers a total compensation package that may include performance-based incentives, discretionary bonuses, health insurance, tuition reimbursement, accident and life insurance, and retirement savings plans.

Is this position available for recent graduates?

No, only students currently enrolled in an academic program and returning to their studies will be considered for Co-op/Internship opportunities. Recent graduates should apply for New Grad opportunities.

How are accommodations handled during the recruitment process?

Accommodations are available on request for candidates participating in all aspects of the selection process. Candidates can contact their recruiter to request accommodations.

How does BMO emphasize diversity and inclusion within the workplace?

BMO is committed to an inclusive, equitable, and accessible workplace, believing that learning from each other’s differences strengthens the organization through diverse perspectives.

BMO

Finance

Industry

10,001+

Employees

1817

Founded Year

Mission & Purpose

At BMO, banking is our personal commitment to helping people at every stage of their financial lives. The truth is, people’s needs change: so we change too. But we never change who we are. Which means we’ll never waiver from providing our customers the best possible banking experience in the industry. Our incredible team of over 46,000 people is just the tip of the iceberg. You should get to know us. We’re here to help.