FAQs
What are the main responsibilities of an Accounts Coordinator?
The main responsibilities include basic accounts duties, obtaining signed timesheets/work orders, liaising for invoicing information, ensuring correct billing of travel and expenses, addressing invoicing queries, raising and distributing sales invoices, creating pro-forma sales invoices, overseeing processing of inspector’s invoices on IRIS and Sage, daily credit control, submitting weekly reports, and ensuring monthly deadlines are met.
What software will I need to use in this role?
You will need to have a working knowledge of MS Office programs and Sage 200, as well as familiarity with IRIS for processing invoices.
Is previous experience in accounting required for this position?
While previous experience in accounting is beneficial, the job description does not explicitly state that it is a requirement. However, familiarity with basic accounting duties is expected.
What is the importance of liaising with clients and coordinators in this role?
Liaising with clients and coordinators is essential for obtaining necessary information for invoicing, ensuring timely billing, and maintaining good communication regarding any invoicing queries.
What skills are necessary for a successful Accounts Coordinator?
Necessary skills include full working knowledge of MS Office programs, ability to work independently, a confident telephone manner, effective communication with clients and senior staff, and credit control experience.
How often will I be required to submit reports?
You will be required to submit weekly reports every Tuesday, which include aged debt and PO pending information.
What does credit control involve in this role?
Credit control involves managing receivables, ensuring timely payments from customers, and addressing any issues related to outstanding invoices on a daily basis.
Are there specific deadlines I need to meet?
Yes, there are monthly deadlines that need to be met as part of the financial operations of the company.
Will I need to interact with senior members of staff?
Yes, as part of the role, you will need to communicate with clients, suppliers, and senior members of staff on various matters related to accounts and invoicing.
What is the working environment like for this position?
The role involves both teamwork and independent work within the company's global financial operations, contributing to the smooth running of accounts and administration.