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Admin assistant

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Fugro

Feb 10

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Facilities Management
  • Dubai
  • Quick Apply

AI generated summary

  • You should have 3+ years as an Admin Assistant, strong English skills, a clean UAE driver's license preferred, excellent problem-solving, organizational, multitasking, and time management abilities.
  • You will manage reception, assist with project work, maintain office supplies, organize meetings/events, support senior management, and streamline admin processes for smooth office operations.

Requirements

  • Minimum 3 years of experience as an Admin Assistant or Receptionist.
  • Excellent communication skills in English, both verbal and written.
  • A clean UAE driver's license is preferable.
  • Strong problem-solving and judgment skills, with the ability to observe, think critically, and solve problems using data, analysis, interpretation, and reasoning.
  • Ability and willingness to learn from experience, adapt, and embrace new situations.
  • Openness to new experiences, people, and information.
  • Strong organizational skills.
  • Ability to multitask and excellent time management skills.

Responsibilities

  • Assist the Admin department with the work overflow and/or absence.
  • Manage reception alongside the receptionist on a daily basis.
  • Support staff in assigned project-based work.
  • Prepare and maintain purchase orders, liaising with suppliers.
  • Support the Admin Manager with all Dubai and JAFZA office admin matters.
  • Assist senior management with tasks such as arranging meetings, travel, transport, accommodation, and restaurant reservations.
  • Organize internal and external meetings, events, and conferences.
  • Maintain a well-organized filing and archiving system for all office records and documents.
  • Order and maintain office supplies, business cards, and coordinate with the facility management company for maintenance issues.
  • Contribute to team efforts by accomplishing related results as needed.
  • Support all tasks related to the efficient and smooth running of the front desk/office.
  • Streamline daily admin processes and procedures.
  • Maintain databases and track important deadlines.
  • Manage couriers, telephones, expense declarations, and driver books, mainly related to reception.

FAQs

What are the main responsibilities of the Admin Assistant position?

The main responsibilities include assisting the Admin department, managing reception, supporting staff on project-based work, preparing and maintaining purchase orders, aiding senior management with various tasks, organizing meetings and events, maintaining office records, managing office supplies, and ensuring the smooth running of the front desk/office.

What qualifications are required for this Admin Assistant role?

A minimum of 3 years of experience as an Admin Assistant or Receptionist is required, along with excellent communication skills in English, a clean UAE driver's license (preferable), strong problem-solving and organizational skills, and the ability to multitask and manage time effectively.

Is prior experience in the UAE necessary for this position?

While not explicitly stated, prior experience in the UAE can be beneficial, especially given the role involves liaising with suppliers and managing local operations.

What skills are essential for success in this role?

Essential skills include strong communication, problem-solving abilities, organizational skills, multitasking, time management, and a willingness to learn and adapt to new situations.

Are there opportunities for professional development in this position?

The job requires a willingness to learn from experience, which can lead to growth and development opportunities within the company.

How does the company handle applications from recruitment agencies?

Fugro does not accept unsolicited applications from recruitment agencies, and any acquisition inquiries to Fugro Recruitment or employees are not appreciated.

What is the team environment like for this role?

The role involves contributing to team efforts and working closely with senior management and other staff members, fostering a collaborative and supportive environment.

Are there any requirements for managing office supplies?

Yes, the Admin Assistant is responsible for ordering and maintaining office supplies, business cards, and coordinating with the facility management company for maintenance issues.

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Fugro

Unlocking insights from Geo-data for a safe and liveable world.

Engineering & Construction
Industry
10,001+
Employees
1962
Founded Year

Mission & Purpose

We are the world’s leading Geo-data specialist, collecting and analysing comprehensive information about the Earth and the structures built upon it. Through integrated data acquisition, analysis and advice, we unlock insights from Geo-data to help our clients design, build and operate their assets in a safe, sustainable and efficient manner.