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Admin Assistant

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Skechers

Aug 28, 2024

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
    Accounting & Tax
  • Quick Apply

AI generated summary

  • You must have 2+ years of executive support experience, a degree preferred, exceptional communication skills, detail-oriented, MS Office proficiency, basic bookkeeping, and flexibility.
  • You will assist with clerical tasks, bookkeeping, real estate support, maintain documents, handle correspondence, and manage supplies while covering for the senior admin assistant when needed.

Requirements

  • This individual must be professional with excellent verbal and written communication skills.
  • A high level of confidentiality and discretion is required.
  • This position requires the individual to be detail-oriented, organized, reliable, punctual and to have a high level of responsibility.
  • Flexibility and time management is a must.
  • Must be able to multitask and be a self-starter.
  • Occasional overtime. Flexibility in hours is required. Fully in office position.
  • This individual must possess a high level of professionalism while working in the office of the Chairman/CEO.
  • At least 2 years of experience providing executive-level support.
  • Bachelor's degree is preferred.
  • Experience working in a creative, high energy, fast moving environment.
  • A strong knowledge of Microsoft Office Suite programs (Outlook, Word, Excel and Powerpoint) is required as well as a general knowledge of computer program updates.
  • Ability to communicate clearly with the IT department.
  • Basic Bookkeeping experience a must.

Responsibilities

  • - Assisting the Office Director and the senior administrative assistant in a wide variety of clerical, administrative and bookkeeping duties.
  • - Bookkeeping, creating financial spreadsheets, maintaining files for ongoing projects, continuing vendors, etc.
  • - Assist in real estate and property management.
  • - Ability to cover for and perform the responsibilities of the Senior Administrative Assistant when they are out of the office.
  • - Creating and maintaining detailed spreadsheets, reports and documentation (will be trained on our systems).
  • - Assisting with various research and special projects as needed.
  • - Drafting correspondence, documents and reports with attention to detail and quality. Writing, editing and proofreading with accuracy. Responding to inquiries made to CEO's office. Making phone calls to inquire into various things as required.
  • - Maintaining subscription system, renewing and/or canceling as needed.
  • - Clerical duties such as filing, archiving, faxing, copying, scanning, shipping, running errands, willing to commute between sites. Maintaining and ordering supplies from mailroom for the CEO and for our offices. Getting lunch, coffee and/or other miscellaneous general office duties. Arranging for various errands done by other staff.

FAQs

What are the main duties of the Admin Assistant role?

The main duties include assisting the Office Director with clerical and bookkeeping tasks, maintaining financial records, supporting real estate and property management, and performing various administrative tasks.

What qualifications are required for this position?

Candidates should have at least 2 years of experience providing executive-level support, preferably a bachelor's degree, knowledge of Microsoft Office Suite, and basic bookkeeping experience.

Is there any flexibility in this position regarding work hours?

Yes, there is occasional flexibility in hours, but the position requires some overtime and a fully in-office presence.

What skills are essential for success in this role?

Essential skills include excellent verbal and written communication, attention to detail, organization, reliability, time management, multitasking abilities, and professionalism.

What is the pay range for the Admin Assistant position?

The pay range for this position is $25-$30 per hour.

What kind of environment will I be working in?

The position is in a creative, high-energy, fast-moving environment as part of a global, Fortune 500 brand.

Is experience in bookkeeping necessary for this role?

Yes, basic bookkeeping experience is a must for the Admin Assistant position.

Does the company provide equal employment opportunities?

Yes, Skechers is committed to providing equal employment opportunities without regard to any protected characteristics established by law.

What kind of support will I receive for training on software systems?

You will receive training on the company's systems for creating and maintaining detailed spreadsheets, reports, and documentation.

How will I be expected to handle confidentiality?

A high level of confidentiality and discretion is required, particularly when working in the office of the Chairman/CEO.

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Skechers

Retail & Consumer Goods
Industry
10,001+
Employees

Mission & Purpose

Skechers is a Fortune 500® company — a growth-oriented brand that designs, develops, and markets a diverse product portfolio of lifestyle and performance footwear, apparel and accessories for men, women and children around the globe. Skechers is focused on designing products that deliver style, comfort, innovation, and quality at a reasonable price.