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Admin Assistant

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Mott MacDonald

Oct 14, 2024

Applications are closed

  • Job
    Full-time
    Entry, Junior & Mid Level
  • People, HR & Administration
    Facilities Management
  • Mumbai

Requirements

  • Graduate in any discipline
  • Previous experience using administrative systems, record management and general administrative concept and practices
  • Good experience in advanced levels of MS Office, including Word, Excel, PowerPoint and Outlook (able to format reports and reorganize data using spreadsheets).
  • Prefers experience in document control activities such as maintain, record, store and update.
  • Strong written, methodical and problem-solving skills.
  • Track record of success in roles requiring multitasking.
  • Ability to work on one's own and as part of a team.
  • Exemplary written and verbal communication skills.
  • Understanding of business travel booking
  • Immediate joiner or someone who wants to re-start their career.

Responsibilities

  • Maintain clear and up-to-date filing system for all documents, including contracts, invoices, receipts, correspondence, staffing records etc., and archive files when appropriate.
  • Front Desk Management
  • Assist and organise events such as partner meetings, review missions, workshops and or conferences; agenda preparation and logistics coordination as required.
  • Provide administrative assistance including calendar management.
  • Presenting a friendly and professional image of Mott MacDonald.
  • Assisting project teams when required with general administration.
  • Supporting the office facilities team in their duties
  • Assisting in the booking of meeting rooms
  • Assisting travel bookings
  • Support TA for mobilization of teams.

FAQs

What is the location of the Admin Assistant position?

The Admin Assistant position is located in Mumbai, India.

Who should I contact for inquiries regarding this job?

You can contact Ritika Sanghavi for any inquiries related to this job.

What are the main responsibilities of the Admin Assistant?

The main responsibilities include maintaining filing systems, front desk management, event organization, calendar management, providing general administrative assistance, and supporting the office facilities team.

What qualifications are required for the position?

A graduate degree in any discipline is required, along with experience in administrative systems and proficiency in advanced MS Office applications.

Is prior experience necessary for this position?

Yes, previous experience in administration, document control activities, and general administrative practices is preferred.

What skills are essential for the Admin Assistant role?

Strong written and verbal communication skills, problem-solving abilities, multitasking capabilities, and proficiency in MS Office, especially Excel and Word, are essential.

Is this position open to immediate joiners?

Yes, the position is open to immediate joiners or individuals looking to restart their career.

What type of work pattern is offered for this role?

The Admin Assistant position is offered as a full-time work pattern.

Does the company support equality, diversity, and inclusion?

Yes, the company promotes equality, diversity, and inclusion at the heart of its business and is committed to creating an inclusive environment.

What is the contract type for this position?

The contract type for the Admin Assistant position is permanent.

Are there any specific travel responsibilities associated with this role?

Yes, the Admin Assistant will assist with travel bookings and support mobilization of teams.

What is the job reference number for this position?

The job reference number for the Admin Assistant position is 5475.

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Mott MacDonald

Opening opportunities with connected thinking.

Engineering & Construction
Industry
10,001+
Employees
1902
Founded Year

Mission & Purpose

Our purpose is to improve society by considering social outcomes in everything we do, relentlessly focusing on excellence and digital innovation, transforming our clients’ businesses, our communities and employee opportunities. Partnering with our clients, we are solving the world's most intricate challenges. We search out the connections others fail to make, to unlock creativity and deliver better outcomes for the lives we touch every day.