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Admin Coordinator

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PepsiCo

8d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Reading

AI generated summary

  • You must have PA experience, strong multitasking skills, attention to detail, event coordination, travel arranging experience, computer proficiency, and the ability to build relationships and adapt.
  • You will manage busy diaries, arrange global travel, organize events, collaborate with other PAs, and utilize IT skills for presentations and expense processing.

Requirements

  • Previous PA experience in a busy environment is essential (reporting to more than one manager).
  • Ability to manage own workload, prioritise and think on your feet.
  • Great attention to detail (especially when checking documents & diaries).
  • Experience of co-ordinating and managing successful meetings and events.
  • Ability to work with high integrity and confidence (will be exposed to sensitive information).
  • Manage and prioritise several competing requests at a time.
  • Experience of arranging travel for managers.
  • Flexibility to adapt to a constantly changing environment.
  • Ability to build strong relationships throughout the business.
  • Strong computer skills on Outlook, PowerPoint, Word and Excel.

Responsibilities

  • Diary Ownership: Diary management is an important part of this role, diaries are extremely busy and ever changing. You will need to be very comfortable with Outlook as well as being able to multi task, prioritise, negotiate and be persuasive.
  • Travel Arrangements: You’ll be responsible for organising all travel arrangements for your direct managers, which may include global travel and you will be expected to pull together detailed travel itineraries to specific manager requirements, sometimes across multiple time zones. As part of this, you will also be responsible for processing all expense claims on Concur for your managers.
  • Events Management: This will include setting up and arranging internal meetings and all the necessary equipment. Your responsibilities can vary from setting up a team meeting, to organising a whole function meeting/event. You are also expected to support the HQ events held at the Green Park office when support is requested.
  • Collaboration: you will work with a number of PA’s across the business and possibly sometimes across time zones, so you need to be able to work with different personalities and build strong relationships within this group.
  • Systems: You will use your IT skills to pull together presentations, raise Purchase Orders and put forward Managers’ expenses, so being comfortable with systems would be a distinct advantage.

FAQs

What type of experience is required for the Admin Coordinator position?

Previous PA experience in a busy environment is essential, specifically supporting more than one manager.

What are the primary responsibilities of the Admin Coordinator?

The primary responsibilities include diary ownership, travel arrangements, events management, collaboration with other PAs, and using IT skills for presentations and expense management.

Is experience with travel arrangements required for this role?

Yes, experience in arranging travel for managers is necessary, including global travel and the ability to create detailed itineraries.

What software skills are needed for the Admin Coordinator position?

Strong computer skills in Outlook, PowerPoint, Word, and Excel are required for this role.

How important is the ability to prioritize tasks in this position?

The ability to manage your workload, prioritize effectively, and think on your feet is crucial for success in this fast-paced role.

Will I need to manage multiple diaries?

Yes, diary management is a key part of the role, and you will need to be comfortable with handling busy and ever-changing schedules.

What is the work environment like for this role?

The Admin Coordinator will work in a busy and sometimes pressurized office environment, requiring a calm demeanor and a positive attitude.

How does the role require collaboration with others?

You will work with various PAs across the business and potentially different time zones, so building strong relationships with colleagues is essential.

Is flexibility important for this position?

Yes, flexibility to adapt to a constantly changing environment is vital for success in this role.

Will the Admin Coordinator have access to sensitive information?

Yes, the role requires managing and prioritizing tasks with high integrity and confidence, as it involves exposure to sensitive information.

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PepsiCo

What makes you unique, makes us better.

Retail & Consumer Goods
Industry
10,001+
Employees
1965
Founded Year

Mission & Purpose

PepsiCo is a playground for curious people. We invite thinkers, doers, and changemakers to champion innovation, take calculated risks, and challenge the status quo. From executives to team members on the front lines, we’re excited about the future. We take chances. Together, we dare to make the world a better place. Our associates are the magic ingredient. Each of them plays an integral role in helping create deep connections between people and our products. Think about your last group celebration: Chances are, one of our iconic brands was by your side. At PepsiCo, you’re invited to be a part of a global team of innovators who make, move, and sell these products—which are enjoyed by more than 1 billion people a day. A career at PepsiCo means working in a culture where everyone’s welcome. Here, you can dare to be yourself. No matter who you are or where you’re from, you can influence the people around you and the world at large. By showing up, you’ll have the opportunity to learn, develop and grow your skills for the future. Our supportive teams can fuel your professional goals to make a global impact on people and the planet.

Benefits

  • Well-being

    We offer programs for you and your family to help you reach your personal physical, emotional and financial well-being goals.

  • Retirement Benefits

    Our savings and retirement benefits are designed to help you reach your future retirement goals.

  • Health and Insurance Benefits

    We’re committed to helping you and your family live a healthy lifestyle. Our medical options provide access to quality, affordable health care.