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Admin Manager

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University Hospitals Coventry and Warwickshire (UHCW) NHS Trust

3mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Healthcare
  • Coventry

AI generated summary

  • You need to manage admin operations, support staff training, oversee recruitment, handle grievances, ensure compliance, optimize processes, manage data, and drive service improvements.
  • You will manage daily admin tasks, guide staff, oversee recruitment, ensure compliance with policies, coordinate cancer pathways, handle incidents, produce reports, and support service improvements.

Requirements

  • Oversee day-to-day administrative management of the department in line with Trust and national policies.
  • Act as a key resource for staff, providing guidance and supporting training development.
  • Represent the department at meetings and contribute to strategic planning.
  • Lead recruitment, retention, and performance management of administrative staff.
  • Manage sickness reviews, disciplinary and grievance processes.
  • Maintain effective internal and external communication systems.
  • Implement and review policies, processes, and IT systems for efficiency.
  • Coordinate cancer pathways, referrals, and outsourcing; monitor waiting lists and PTLs to prevent breaches of DM01, RTT, and KPIs.
  • Manage Datix incidents and complaints, ensuring compliance and timely resolution.
  • Produce weekly performance reports and oversee rota management.
  • Undertake project work, data analysis, and reporting.
  • Ensure accurate patient data input and compliance with Trust standards.
  • Support service improvement initiatives and share ideas for development.

Responsibilities

  • Oversee day-to-day administrative management of the department in line with Trust and national policies.
  • Act as a key resource for staff, providing guidance and supporting training development.
  • Represent the department at meetings and contribute to strategic planning.
  • Lead recruitment, retention, and performance management of administrative staff.
  • Manage sickness reviews, disciplinary and grievance processes.
  • Maintain effective internal and external communication systems.
  • Implement and review policies, processes, and IT systems for efficiency.
  • Coordinate cancer pathways, referrals, and outsourcing; monitor waiting lists and PTLs to prevent breaches of DM01, RTT, and KPIs.
  • Manage Datix incidents and complaints, ensuring compliance and timely resolution.
  • Produce weekly performance reports and oversee rota management.
  • Undertake project work, data analysis, and reporting.
  • Ensure accurate patient data input and compliance with Trust standards.
  • Support service improvement initiatives and share ideas for development.

FAQs

What are the primary responsibilities of the Admin Manager role?

The primary responsibilities include overseeing day-to-day administrative management, coordinating cancer pathways and referrals, managing performance and sickness reviews, and ensuring compliance with national targets and patient safety standards.

Is sponsorship available for this position?

No, sponsorship is not eligible for this post.

What qualifications are required to apply for the Admin Manager position?

Specific qualifications are not detailed in the job posting; however, relevant administrative management experience and knowledge of healthcare operations would be beneficial.

Is this position full-time or part-time?

The job posting does not specify whether the position is full-time or part-time.

What kind of training and development opportunities are available?

By joining the team, employees can access a wide range of learning and development opportunities to support their career growth.

Who should I contact for more information about the role?

You can contact Tom Poustie, Operations and Performance Manager, at Tom.Poustie@uhcw.nhs.uk or by phone at 02476 927072 for further details or informal visits.

What is the closing date for applications?

The job advert will close as soon as sufficient applications have been received, so interested candidates are encouraged to apply as soon as possible.

What values does the Trust emphasize in its workplace culture?

The Trust emphasizes fairness, respect, equality, dignity, and autonomy, aiming to create an inclusive environment where all employees can achieve their potential.

Will I be part of a larger team if I take this position?

Yes, you will be part of a passionate and talented team within one of the largest teaching Trusts in the UK.

What are the Trust’s ratings in terms of quality care?

University Hospitals Coventry and Warwickshire NHS Trust is rated as 'good' by the Care Quality Commission.

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University Hospitals Coventry and Warwickshire (UHCW) NHS Trust

Science & Healthcare
Industry
5001-10,000
Employees
1992
Founded Year

Mission & Purpose

University Hospitals Coventry and Warwickshire NHS Trust provides a broad spectrum of acute and specialized medical services in Coventry and Warwickshire. Their ultimate mission is to deliver high-quality, patient-centered care, focusing on improving health outcomes and ensuring the well-being of their community. Their purpose is to offer comprehensive and accessible healthcare, continually enhancing their services through dedication and innovation.