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Administration Specialist

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Kuehne+Nagel

Jul 30, 2024

Applications are closed

  • Job
    Full-time
    Mid-level (3-4 years)
  • Torrance

Requirements

  • - 3+ years of Accounts Payable experience
  • - Coordinate multiple tasks simultaneously and prioritize each
  • - You have the ability to communicate effectively with all levels of associates through email and other forms of communication
  • - General operating software / hardware knowledge relating to MS Suite, and ability to create documents, spreadsheets, reports, and graphic presentations (V-Lookups beneficial). (Excel exam will be administered)
  • - Ability to work in office 5 days per week

Responsibilities

  • You will oversee the approval and processing of expenditure, and other key financial control documents, ledger and/or account maintenance, and relevant data entry.
  • Plans, coordinates, and monitors the daily activities of the unit, ensuring smooth, efficient workflow and adherence to objectives and procedures, and operating standards.
  • You will provide technical guidance and expertise in the day-to-day management of accounting activities within area of specialty.
  • Monitor both direct expenses and indirect expenses to ensure they are in line with branch performance
  • You will generate purchase request to create the purchase orders for all overhead invoices
  • Ensure overhead invoices are sent to Costa Rica share service for processing and ensure procedure is followed
  • Maintain monthly expenses
  • You will develop record keeping procedures and manages appropriate department records in accordance with applicable regulations, policies, and standards.
  • Responds to inquiries and researches and resolves problems related to transactions handled by the unit; serves as liaison with other constituencies in the resolution of day-to-day administrative and operational issues.
  • Development of KPIs, ad-hoc reports, and new analyses as required

FAQs

What is the primary responsibility of the Administration Specialist at Kuehne+Nagel?

The primary responsibility of the Administration Specialist is to provide technical assistance in overseeing the approval and processing of financial documents, including expenditure, ledger maintenance, and account management within the West Area finance team.

What are the key tasks that the Administration Specialist will perform?

The key tasks include overseeing expense approvals, coordinating daily activities, providing technical guidance on accounting activities, monitoring expenses, generating purchase requests, maintaining monthly expenses, developing record-keeping procedures, responding to inquiries, and creating KPIs and ad-hoc reports.

What experience is required for this position?

The position requires a minimum of 3 years of Accounts Payable experience.

What software skills are necessary for the Administration Specialist role?

Candidates should have general operating software and hardware knowledge related to the MS Suite, and should be able to create documents, spreadsheets, reports, and graphic presentations. Proficiency in Excel, including V-Lookups, is beneficial.

Is this position remote or in-office?

The Administration Specialist is required to work in the office 5 days per week.

What is the target salary range for the Administration Specialist position?

The target salary range for this position is between $55,000.00 and $65,000.00.

What benefits does Kuehne+Nagel offer?

Kuehne+Nagel offers a competitive total rewards package that includes health and welfare benefits, a 401k retirement savings plan, tuition reimbursement, and incentive compensation for eligible roles.

Who should I contact for more information about the job?

For more information, you can contact the US Talent Acquisition team at USA.Talent.Acquisition@Kuehne-Nagel.com.

What is the work environment like at Kuehne+Nagel?

Kuehne+Nagel provides a dynamic global work environment with opportunities for excellent training programs and career mobility, fostering inspiration and empowerment among its colleagues.

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Kuehne+Nagel

We shape the world of logistics by connecting people and goods through innovative and sustainable logistics solutions.

Transportation
Industry
10,001+
Employees
1890
Founded Year

Mission & Purpose

Kuehne + Nagel, a global logistics company with a significant presence in the UK, specialises in providing end-to-end logistics and supply chain solutions. Their core services encompass transportation, logistics, and supply chain management, offering tailored solutions for businesses across various industries. The ultimate mission of Kuehne + Nagel is to facilitate seamless global trade and commerce by optimising and enhancing the efficiency of supply chains. The company's purpose is to act as a strategic partner for its clients, delivering reliable and innovative logistics solutions that enable businesses to connect with markets, optimise distribution networks, and achieve operational excellence.