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Administrative Assistant

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The Ohio State University Wexner Medical Center

Jul 30, 2024

  • Job
    Full-time
    Senior (5-8 years)
  • Columbus
  • Quick Apply

AI generated summary

  • You must possess strong organizational skills, effective communication abilities, and proficiency in office software to support administrative functions efficiently.
  • You will manage schedules, coordinate meetings, handle communications, maintain records, and assist with various administrative tasks to support the team’s operations efficiently.

Requirements

  • Minimum Qualifications:
  • High School Graduate.
  • Per classified civil service requirements: Six months experience and/or ability to operate a computer/keyboard to generate a variety of materials ranging from basic to complex;
  • 6 mos. experience (600 hrs course work) in office practices and procedures;
  • 6 months experience (600 hours course work) in customer service or equivalent combination of education and experience.
  • Computer skills in Data Entry, Word Processing, Outlook, Publisher, spreadsheets, making appointments, maintaining calendars and schedules, and email.
  • Demonstrated customer service skills.
  • Regular 40 First Shift

Responsibilities

  • Answering front desk phone
  • triaging phone calls to appropriate departments and department staff
  • providing clerical support
  • Timekeeping and payroll
  • Vendor invoice reconciliation
  • space and inventory management

FAQs

What is the primary role of the Administrative Assistant in the Case Management and Social Work office?

The primary role of the Administrative Assistant is to provide support activities for the office, which includes answering the front desk phone, triaging calls, providing clerical support, managing timekeeping and payroll, reconciling vendor invoices, and overseeing space and inventory management.

What are the minimum educational qualifications required for the Administrative Assistant position?

The minimum educational qualification required is a High School Graduate.

How much experience is needed to qualify for the Administrative Assistant role?

Candidates need six months of experience in office practices and procedures, as well as six months of experience in customer service, or an equivalent combination of education and experience. Additionally, the ability to operate a computer/keyboard to generate various materials is essential.

What specific computer skills are required for this position?

Required computer skills include data entry, word processing, proficiency in Outlook and Publisher, spreadsheet management, making appointments, maintaining calendars and schedules, and email communication.

Is there a specific shift for the Administrative Assistant position?

Yes, the position is for a regular 40-hour work week on the first shift.

What kind of customer service skills are expected for this role?

Demonstrated customer service skills are expected, indicating the ability to effectively communicate and assist clients and colleagues in a friendly and professional manner.

Will the Administrative Assistant be involved in payroll tasks?

Yes, the Administrative Assistant will be responsible for timekeeping and payroll-related activities as part of their duties.

What type of clerical support will the Administrative Assistant provide?

The Administrative Assistant will provide a variety of clerical support activities, which can include typing documents, responding to emails, organizing files, and assisting with office procedures as needed.

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The Ohio State University Wexner Medical Center

Improving lives through innovation in research, education and patient care.

Science & Healthcare
Industry
10,001+
Employees
1834
Founded Year

Mission & Purpose

At The Ohio State University Wexner Medical Center you will find more than a job – you can establish a career that allows you to actually change the face of medicine. As central Ohio's only academic medical center, we emphasize learning, development and innovation in order to offer the very best in personalized care to over 1.7 million patients each year. There's plenty of opportunity for career growth too, because Ohio State's Wexner Medical Center encompasses seven hospitals, fourteen primary care offices, a walk-in clinic, two After-Hours Care locations and eleven multi-specialty clinics, as well as the College of Medicine, the School of Health and Rehabilitation Sciences, the health sciences library and the Faculty Group Practice. You'll find clinical care offered in virtually every medical specialty and subspecialty and an interdisciplinary team of healthcare experts beyond compare. Ohio State offers great pay, complete benefits, state retirement options, tuition assistance and access to the cultural and sporting resources at one of the nation’s largest universities (learn more at wexnermedical.osu.edu/careers). Outside of work, you'll discover a great quality of life. Columbus is the nation's 14th largest city with beautiful neighborhoods and a full range of activities and entertainment options. Everything we do is driven by our strategic plan, which is built on our mission to improve health in Ohio and across the world through innovation in research, education and patient care. To accomplish this, our vision calls us to push the boundaries of discovery and knowledge to solve significant problems and deliver unparalleled care. If this sounds appealing to you and you share our values of inclusiveness, determination, empathy, sincerity, ownership and innovation, Ohio State may be the perfect fit for you. Apply today and let's see what we can do together to change the world through medicine.