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Administrative Assistant

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Emory University

1mo ago

  • Job
    Full-time
    Senior Level
  • Government & Politics
    People, HR & Administration
  • Atlanta

AI generated summary

  • You need a Bachelor's degree (or 5 years of relevant experience), Microsoft Office proficiency, strong organization and communication skills, and Georgia residency.
  • You will manage calendars, coordinate events, prepare reports, assist with grant applications, handle correspondence, oversee supplies, and support institute initiatives while maintaining data accuracy.

Requirements

  • Bachelor’s degree or equivalent combination of high school diploma and five years of relevant administrative experience
  • Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Excel)
  • Experience with collaboration tools such as OneDrive, Zoom, Teams, or similar platforms
  • Strong organizational skills and attention to detail
  • Excellent communication and interpersonal skills
  • Ability to manage multiple priorities and meet deadlines
  • Self-starter with proactive problem-solving abilities
  • Residency in Georgia required

Responsibilities

  • Provide administrative support to Dr. Deborah Lipstadt, including managing calendars, scheduling meetings, and coordinating logistics for events and conferences
  • Respond to incoming calls and correspondence, drafting responses as needed
  • Prepare reports, charts, and presentations for academic and public policy initiatives
  • Assist with the preparation of grant applications, forms, and related documentation
  • Maintain and organize files, records, and databases, ensuring data accuracy and confidentiality
  • Monitor and process invoices, expenses, and reimbursements, maintaining budget records
  • Coordinate travel arrangements and accommodations for Dr. Lipstadt and visiting guests
  • Support the development and management of the new institute, including logistical planning and event coordination
  • Oversee office supplies and equipment, ensuring operational efficiency
  • Supervise or provide guidance to support staff or student assistants as needed
  • Assist in analyzing data and generating reports related to institute activities and research outputs
  • Perform additional duties as assigned to support the department’s goals and objectives

FAQs

What qualifications are required for the Administrative Assistant position?

A Bachelor’s degree or an equivalent combination of a high school diploma and five years of relevant administrative experience is required.

What skills are necessary for this role?

Proficiency in Microsoft Office Suite, experience with collaboration tools, strong organizational skills, excellent communication abilities, and proactive problem-solving skills are necessary for this position.

Who will the Administrative Assistant be supporting?

The Administrative Assistant will provide comprehensive support to Dr. Deborah Lipstadt, a renowned scholar and former U.S. Department of State Ambassador.

Are there opportunities for professional development?

Yes, there are professional development opportunities available for employees in this role.

Is residency in Georgia a requirement for this position?

Yes, residency in Georgia is required for applicants.

What are some of the key responsibilities of the Administrative Assistant?

Key responsibilities include managing calendars, scheduling meetings, preparing reports, coordinating events, processing invoices, and supporting the development of the new institute.

What benefits does Emory University offer with this position?

Benefits include a competitive salary, flexible work arrangements, comprehensive health insurance, retirement savings plans, paid time off, and a supportive work environment.

Does Emory University have an equal opportunity employment policy?

Yes, Emory University is an equal opportunity employer committed to fostering a diverse and inclusive community.

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Emory University

Education
Industry
10,001+
Employees

Mission & Purpose

Emory University, a top research university located in Atlanta, Georgia, is an inquiry-driven, ethically engaged and diverse community whose members work collaboratively for positive transformation in the world through courageous leadership in teaching, research, scholarship, health care and social action. The university is recognized internationally for its outstanding liberal arts college, superb professional schools and one of the Southeast's leading health care systems.