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Administrative Assistant

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Houlihan Lokey

1mo ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London
  • Quick Apply

AI generated summary

  • You need 5-7 years admin experience in financial services, supporting officers, strong analytical skills, proficiency in Salesforce and MS Office, and excellent communication and organizational abilities.
  • You will handle advanced administrative tasks, manage travel and expenses, organize events, support team coordination, maintain databases, and assist with various projects while exercising discretion.

Requirements

  • 5-7 years of previous administration experience in a professional services or financial services/banking industry.
  • Must have experience in supporting a team of officers.
  • Takes initiative in assisting supported staff.
  • Can effectively work autonomously and continuously focuses on process improvement.
  • Excellent administrative and word processing skills.
  • Must have excellent analytical skills.
  • Applied intermediate knowledge of Salesforce, Concur, MS Teams, Outlook, Excel and Word (Windows).
  • Client database experience.
  • Multi-tasks, prioritizes and manages the completion of projects in an efficient and timely manner.
  • Must be able to exercise good business judgment when responding to the needs of clients, both internally and externally.
  • Exhibits strong interpersonal skills, ability to work with all levels of staff members.
  • Resourceful and possess outstanding organizational skills.
  • Excellent written and verbal communication skills.
  • Must be detailed-oriented.
  • Must have a team mentality and be a team player.

Responsibilities

  • With little or no supervision, performs advanced administrative and confidential assignments in an efficient and timely manner.
  • Exercises considerable discretion and independent judgment and handle outside contacts with finesse and diplomacy.
  • Requires quick learner who will become proficient with HL programs and processes, company operations and organizational procedures.
  • May require regular use of technical and business vocabulary.
  • Reports to the Administrative Manager and supports the Financial Valuation Advisory team.
  • Travel management: Coordinates all aspects of travel and is proactive in managing travel while supported staff is out of the office.
  • Expense management: Compiles expense reports in a timely manner ensuring that all appropriate receipts are attached, allocated correctly and submissions are in line with company policy.
  • Event management: Organizes local dinner and smaller marketing events. Research venue options and assists with logistics for offsite events and conferences.
  • Work with Marketing group to coordinate marketing pieces for events and publishing.
  • Works with supported team, FVA Project Coordinator and service line Project Assistants to input client opportunities into firm’s client database and successfully converts to engagements.
  • Assists with the management of existing engagements within firm’s client database application including revenue accruals, invoice status, deliverable tracking, and deal team assignments.
  • Gains basic FVA accounting knowledge to track deal engagement’s outstanding amounts for supported team members in a timely manner.
  • Submits conflict checks.
  • Manages calendars for multiple officers.
  • Make copies of correspondence or other printed materials, as requested.
  • Assists with ad-hoc projects, as requested.
  • Coordinates visitor office space in other HL offices for supported staff, as needed.
  • Backs up other FVA Administrators as required
  • Assists with greeting clients, if requested.

FAQs

What is the primary function of the Administrative Assistant role at Houlihan Lokey?

The primary function is to perform advanced administrative and confidential assignments efficiently, while supporting the Financial Valuation Advisory team.

What qualifications are required for this position?

Candidates should have 5-7 years of previous administration experience in a professional services or financial services/banking industry, with a strong emphasis on team support and process improvement.

Is experience with specific software required for this job?

Yes, applied intermediate knowledge of Salesforce, Concur, MS Teams, Outlook, Excel, and Word (Windows) is required.

Will the Administrative Assistant be responsible for managing travel arrangements?

Yes, the role includes coordinating all aspects of travel and being proactive in managing travel schedules for supported staff.

What type of events will the Administrative Assistant help organize?

The Administrative Assistant will be responsible for organizing local dinners and smaller marketing events, as well as assisting with logistics for offsite events and conferences.

Are there any expectations regarding teamwork in this position?

Yes, the position requires a team mentality, with the Administrative Assistant needing to demonstrate strong interpersonal skills and a willingness to support team members.

How important is attention to detail for this role?

Attention to detail is crucial for this role, as it involves managing expense reports, calendars, and client database entries accurately.

Is the Administrative Assistant expected to work autonomously?

Yes, the role requires the ability to effectively work autonomously while continuously focusing on process improvement.

What type of tasks may be assigned as ad-hoc projects?

Ad-hoc projects may vary but can include various administrative tasks that support the Financial Valuation Advisory team as requested.

Are there opportunities for professional development within this position?

While the job description does not explicitly mention professional development, the firm has a commitment to client success and may offer growth opportunities through role responsibilities and team collaboration.

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Houlihan Lokey

Finance
Industry
1001-5000
Employees
1972
Founded Year

Mission & Purpose

Houlihan Lokey (NYSE:HLI) is a global investment bank with expertise in mergers and acquisitions, capital markets, financial restructuring, and valuation. The firm serves corporations, institutions, and governments worldwide with offices in the United States, Europe, the Middle East, and the Asia-Pacific region. Independent advice and intellectual rigor are hallmarks of the firm’s commitment to client success across its advisory services. Houlihan Lokey is the No. 1 M&A advisor for the past six consecutive years in the U.S., the No. 1 global restructuring advisor for the past seven consecutive years, and the No. 1 global M&A fairness opinion advisor over the past 20 years, all based on a number of transactions and according to data provided by Refinitiv.