Logo of Huzzle

Home

Matches

Explore

Manage

Administrative Assistant - BBA Program Office - Goizueta Business School

image

Emory University

Aug 22, 2024

Applications are closed

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Atlanta

Requirements

  • Bachelor's degree or equivalency of a high school diploma and five years of administrative experience.
  • Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
  • Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).
  • Experience working in an educational setting with a high degree of student interaction.

Responsibilities

  • Provides administrative support for one or more of the following: general management, a research environment or a specific program.
  • Ensures office activities follow Emory policies and procedures.
  • Responds to incoming telephone calls.
  • Maintains calendars and prioritizes meeting requests for management.
  • Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
  • May complete forms, grant applications, and/or correspondence associated with programs.
  • Prepares charts and graphs for reports and presentations.
  • Creates and edits scientific, programmatic or other reports associated with department's primary business.
  • Schedules meetings and handles logistics for meetings and special events.
  • Prepares materials for meetings and special events.
  • Initiates, processes, and maintains records and invoices.
  • Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
  • May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
  • Plans and coordinates travel arrangements.
  • Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
  • Establishes and organizes files and documents.
  • Oversees ordering and maintenance of office supplies.
  • May supervise or direct the work of support staff and/or students.
  • Performs related responsibilities as required.

FAQs

What is the main role of the Administrative Assistant in the BBA Program Office?

The main role of the Administrative Assistant is to provide administrative support to the BBA Program Office, ensuring smooth office operations, managing communications, scheduling meetings, and maintaining records, among other responsibilities.

What qualifications are required for this position?

A bachelor's degree or the equivalent of a high school diploma with five years of administrative experience is required, along with proficiency in Microsoft Office and experience with collaboration tools.

Is experience in an educational setting preferred?

Yes, experience working in an educational setting with a high degree of student interaction is preferred.

What skills are necessary to be successful in this role?

Key skills include strong organizational abilities, excellent communication skills, proficiency in Microsoft Office, and experience with collaboration tools such as OneDrive, Zoom, and Teams.

Will the Administrative Assistant need to manage any budgets?

Yes, the Administrative Assistant may monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.

How does Emory University promote diversity and inclusion in the workplace?

Emory University is dedicated to providing equal opportunities to all individuals, actively supports a diverse workforce, and adheres to policies of nondiscrimination and affirmative action in all aspects of employment.

Are there opportunities for remote work in this role?

Yes, remote work may be granted at the department's discretion, but the position tasks are generally required to be performed in-person at an Emory University location.

How can I request reasonable accommodations for disabilities?

Reasonable accommodations can be requested by contacting the Department of Accessibility Services at Emory University, with one week advance notice preferred.

What types of activities will the Administrative Assistant be involved in?

The Administrative Assistant will be involved in activities such as scheduling meetings, preparing materials for events, maintaining databases, and supporting various administrative tasks as required.

image

Emory University

Education
Industry
10,001+
Employees

Mission & Purpose

Emory University, a top research university located in Atlanta, Georgia, is an inquiry-driven, ethically engaged and diverse community whose members work collaboratively for positive transformation in the world through courageous leadership in teaching, research, scholarship, health care and social action. The university is recognized internationally for its outstanding liberal arts college, superb professional schools and one of the Southeast's leading health care systems.