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Administrative Assistant, Faculty of Engineering & Applied Science

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University of Regina

Jul 17, 2024

Applications are closed

  • Job
    Full-time
    Junior Level
  • Business, Operations & Strategy
  • $43.4K - $58.6K
  • Regina

Requirements

  • Graduation from Grade 12 supplemented by the successful completion of a recognized business course;
  • Minimum of three years experience related to the duties specified.
  • An equivalent combination of education and experience may be considered.
  • Skills That Will Ensure Your Success in this Role:
  • Demonstrated intermediate to advanced knowledge of MS365 applications including Word, Excel and PowerPoint;
  • Demonstrated knowledge of office practices, principles and procedures;
  • Strong interpersonal and communication skills to convey information in an effective, courteous, cooperative manner;
  • Demonstrated experience and ability to apply university, government and departmental academic policies and procedures;
  • Experience using University information systems such as Banner, Caspur reports, and URDocs; experience using other equivalent business systems may be considered;
  • Demonstrated experience in providing support to committees, including agenda development, minutes and scheduling;
  • High level of organizational skills and ability to prioritize and handle multiple tasks efficiently and meet deadlines while maintaining accuracy;
  • Ability to work independently and as part of a close knit team to complete projects;
  • Ability to work with minimal supervision and make informed, independent decisions in accordance with established policies and procedures;

Responsibilities

  • Act as initial point of contact for graduate students which includes answering students’ general questions about application status, registration procedures, troubleshoot issues, office space, etc.;
  • Coordinate and track the receipt of new graduate admission applications;
  • Assign study space and key access for the Faculty;
  • Maintain graduate student files;
  • Student related payroll duties;
  • Ensure that information indicated on the Engineering Graduate Studies & Research website is current and up-to-date;
  • Operate within a teamwork structure and provide backup assistance in the General Office, which would include assisting undergraduate queries, sorting mail, answering telephones, etc.;
  • Administrative responsibility for the Graduate Studies Committee including scheduling meetings, agenda coordination and keeping records of meetings;
  • Liaise with Human Resources, Graduate Studies, Facilities Management and other units on campus as required;
  • Other duties as required.
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University of Regina

Let's go far, together. #GoFarUofR

Education
Industry
1001-5000
Employees
1974
Founded Year

Mission & Purpose

The University of Regina is the leading experience-based learning university in Saskatchewan, located in the province's capital. The preferred institution for more than 16,000 students, the University of Regina is home to 10 faculties, two academic units and approximately two dozen academic departments which have established reputations for excellence and innovative programs leading to bachelor’s, master’s, and doctoral degrees. With more than 120 undergraduate academic programs and over 80 graduate programs, the University and its federated colleges offer small class sizes, world-class research, and a beautiful campus! Our alumni – numbering more than 88,000 – contribute to and build our society in Saskatchewan and in Canada. Our history, our accomplishments, and our growth as a university stem from our commitment to working together for the good of our local and global communities.