Administrative Assistant II

Syracuse University

Aug 3, 2024

Applications are closed

Job
Full-time
Junior & Mid Level
Syracuse

Requirements

Associate’s degree required; Bachelor’s degree preferred.
Proficient in Microsoft Office 365, especially Excel, Word, and Outlook.
Strong organizational, budgeting, and interpersonal skills required.
Demonstrated ability to prioritize and respond to multiple demands.

Responsibilities

Oversees Student Living purchases for department
Approves and reconciles all procurement card charges
Reconciliation of Student Living chart strings
Serves as authorized signer on chart strings
Review casual wage and recreate report for office use
Create and approve all journal entries for department
Handles cash and check deposits for office
Preparation and distribution of monthly budget reports, forecasting year-end balances
Maintains all residence hall-level budgets and oversees spending
Prepares and reviews travel expenditures and contracts for department
Oversee Invest Syracuse and Co-Curricular accounts for Student Living
Prepare and submit all reimbursements for staff and candidates and for moving expenses for new employees
Preparation and reconciliation of office expenses, including telecommunications, PRs, IDs, travel vouchers
Prepare, submit and amend Room & Board credits for 180+ paraprofessional student leaders
Prepares and manages application of meal dollars on staff SUID accounts, as needed
Oversees Resident Advisor and Residence Hall Association student stipends
Train and support Residence Hall Association treasurer and professional staff regarding fiscal processes and procedures
Maintain major equipment inventory and MSDS binder
Coordinate and maintain copier
Oversees office supply orders and special purchases through epro
Coordinate service agreements, departmental recycling, records archiving
Coordinate van driver certification process
Pulls reports from MySlice, ePro, MyReports, FAST as needed
Serve on departmental and divisional committees
Engage in ongoing learning and professional development
Other duties as assigned

FAQs

What is the pay range for the Administrative Assistant II position?

The pay range for this position is $20.19 - $21.15 per hour.

What are the standard hours for this job?

The standard hours are 8:30 am – 5:00 pm during the academic year and 8:00 am – 4:30 pm during the summer.

What type of degree is required for this position?

An Associate’s degree is required, while a Bachelor’s degree is preferred.

Are there specific skills that are emphasized for this role?

Yes, the position requires proficiency in Microsoft Office 365, especially Excel, Word, and Outlook, along with strong organizational, budgeting, and interpersonal skills.

Is this position considered unionized?

No, this is not a unionized position.

What departments will I be working closely with in this role?

You will be working closely with various offices and departments within the University, particularly within Student Experience and Student Living.

Are there opportunities for professional development in this position?

Yes, the role encourages ongoing learning and professional development.

Is this position full-time or part-time?

This position is full-time.

Where is the job located?

The job is located in Syracuse, NY.

What additional materials are needed when applying for this position?

In addition to completing an online application, candidates are required to attach a resume and cover letter.

Syracuse University

A private, student-focused research university fueled by a spirit of discovery. Once Orange, Forever Orange 🍊

Education

Industry

1001-5000

Employees

1870

Founded Year

Mission & Purpose

Syracuse University is a private research institution that offers a diverse range of undergraduate and graduate programs across various fields of study. Its ultimate mission is to foster a rich educational environment that promotes learning, innovation, and discovery. The university's purpose is to prepare students for professional and personal success through rigorous academics, experiential learning opportunities, and a commitment to global citizenship. Syracuse University aims to cultivate knowledge, encourage intellectual growth, and contribute positively to society through research, scholarship, and community engagement.