Administrative Assistant III

IWK Health Centre

Oct 30, 2024

Applications are closed

Job
Full-time
Junior Level
People, HR & Administration
Facilities Management
Halifax

Requirements

Minimum High School Diploma or GED required.
Graduate from a recognized Secretarial or Office Administration Diploma Program required.
Minimum one (1) year related secretarial/ administrative experience required.
An equivalent combination of education and experience may be considered.
Keyboarding skills of 60 wpm; maximum four (4) allowable errors.
Medical terminology an asset.
Advanced working knowledge of Windows, MS Office, Meditech, Spreadsheets and Database programs.
Proven time management and problem-solving skills.
Demonstrates excellent organization skills, strong communication (verbal & written) and interpersonal skills.
Ability to prioritize workloads.
Demonstrates initiative; self-motivated and able to work with minimal supervision.
Demonstrates high regard for quality, accuracy and attention to detail.
Demonstrated ability to work well with others.
Flexibility to meet workload demands.
Excellent judgment and discretion in handling confidential and/or sensitive information.
Function effectively in a stressful environment with multiple deadlines and concurrent activities.
Working knowledge of various office equipment (e.g. fax & photocopier).
Competencies in other languages an asset.

Responsibilities

Ensure all newborns are sampled and screened by checking samples reported against hospital birth lists.
Complete follow-up if newborn samples are not received.
Ensure that newborn patient information is complete and accurate.
Monitor screening results and initiate recalls for additional testing required, when necessary.
Follow recalls until new samples are reported.
Maintain database(s), spreadsheet(s), and reference materials for service.
Prepares/types/transcribes reports; photocopies and distributes accordingly.
Follow-up with district hospitals if birth lists not received.
Maintain log of follow-up actions, including but not limited to, information provided to primary care physician, record of phone calls, repeat calls, name changes.
Contact hospitals for recall results, if testing performed at home hospital.
Attends committee/staff meetings, taking and producing minutes as required.

FAQs

What is the job title being offered?

The job title being offered is Administrative Assistant III.

Where is the job location?

The job is located in Halifax, Nova Scotia.

What type of employment is being offered for this position?

The position is Permanent Hourly Full-Time (100% FTE).

What is the closing date for applications?

The closing date for applications is November 13, 2024, at 23:59 Atlantic Time.

Is this position part of a union?

Yes, this position is part of the NSGEU Off & Cler, Admin Professionals Bargaining Unit.

What is the salary range for this position?

The compensation for this position ranges from $24.6929 to $27.53 per hour.

What are the work hours for this position?

The work hours are Monday to Friday, 7.00 hours per day, from 08:30 to 16:30.

What qualifications are required for this position?

A minimum High School Diploma or GED and graduation from a recognized Secretarial or Office Administration Diploma Program is required, along with at least one year of related experience.

Are there any specific skills required for this position?

Yes, required skills include keyboarding skills of 60 wpm, advanced working knowledge of Windows and MS Office, proven time management and problem-solving skills, as well as excellent organization and communication skills.

Is medical terminology knowledge preferred for this role?

Yes, knowledge of medical terminology is considered an asset.

What should I expect in terms of responsibilities for this role?

Responsibilities include ensuring newborns are sampled and screened, maintaining databases and logs, preparing reports, and attending meetings to produce minutes.

Will I receive support during the interview process if needed?

Yes, you have the right to request accommodation for assessments during the interview process.

What is the policy on background checks for this position?

An offer of employment is conditional upon the completion and satisfactory results of all applicable background checks and confirmation of credentials.

Can internal employees apply for this position?

Yes, if you are an employee of IWK Health, you should apply through the internal careers page to ensure you are flagged as an internal applicant.

IWK Health Centre

Science & Healthcare

Industry

1001-5000

Employees

Mission & Purpose

IWK Health is an internationally recognized academic health sciences centre located in Halifax, NS dedicated to the highest standards of patient and family-centred care, research and education. The IWK is an integral part of the region’s communities, caring for a population of two million women, children, youth and families across Nova Scotia, Prince Edward Island and New Brunswick, and providing sub-specialty care to residents of Newfoundland & Labrador. As one of two provincial health authorities in Nova Scotia, the IWK is shaping, cultivating and stewarding the health agenda for families and has charted an ambitious course to world-class outcomes. MISSION: To passionately pursue a healthy future for women, children, youth and families VALUES: Safe, Compassionate Care through Leadership, Innovation, Integrity, and Partnerships