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Administrative Assistant, India

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Netflix

Oct 4, 2024

Applications are closed

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Media & Journalism
  • Mumbai

Requirements

  • 7+ years as an executive assistant supporting Directors or above
  • Excellent communication skills (spoken and written)
  • Ability to multitask and drive time efficiency (thinking two steps ahead)
  • Self-motivated, highly organised, detail oriented, problem solver
  • Ability to operate under pressure; in a fast paced team-oriented setting
  • Ability to be discrete, maintain confidential information
  • Strong judgement on task prioritisation and according responses
  • Google Suite proficiency (Drive, Docs, Sheets, Slides, Gmail, Forms, Calendar)

Responsibilities

  • Schedule meetings, internally and externally, across regions/time zones
  • Organise agendas for key meetings and interactions
  • Maintain and update calendars; handle conflicts and reminders
  • Respond on behalf of the executive calendar when appropriate
  • Raise Purchase Orders and help to track payments to external vendors
  • Create early drafts of contracts and sponsorship agreements for review
  • Offer support on decks for internal and external presentations
  • Coordinate extensive domestic and international travel arrangements
  • Manage administrative duties around processing travel and expense reports
  • Manage various internal events/off-sites/projects for the team
  • Manage heavy communication internally and externally
  • Handle confidential information and build strong internal relationships

FAQs

What is the primary location for this Administrative Assistant position?

The position is based in Mumbai, India.

What are the main responsibilities of the Administrative Assistant?

The main responsibilities include scheduling meetings, organizing agendas, maintaining calendars, managing travel arrangements, processing expense reports, and handling administrative duties for the PR team.

How many years of experience are required for this role?

A minimum of 7+ years of experience as an executive assistant supporting Directors or above is required.

What skills are necessary for this position?

Necessary skills include excellent communication skills, the ability to multitask and drive time efficiency, strong organizational skills, attention to detail, and proficiency in Google Suite.

Is experience in PR or event organization preferred?

Yes, experience in PR, strategy, event organization, or related tasks is considered beneficial for the role.

What kind of environment does this role operate in?

The role operates in a fast-paced, team-oriented setting that requires the ability to work under pressure and manage multiple responsibilities.

Will the Administrative Assistant be handling confidential information?

Yes, the role requires the ability to handle confidential information and maintain discretion.

Are there opportunities for career advancement in this position?

While specific career advancement opportunities are not mentioned in the job description, Netflix encourages growth and development within the company.

What is the company’s stance on diversity and inclusion?

Netflix is an equal opportunity employer that celebrates diversity and recognizes that diverse thought and background build stronger teams. They approach diversity and inclusion seriously and do not discriminate based on various identities or statuses.

What tools or software will the Administrative Assistant need to be familiar with?

Proficiency in Google Suite, including Drive, Docs, Sheets, Slides, Gmail, Forms, and Calendar, is required.

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Entertainment & Media
Industry
10,001+
Employees
1997
Founded Year

Mission & Purpose

Netflix is a leading global streaming service that offers a vast library of movies, TV shows, and original content to subscribers. Their primary goal is to provide entertainment and storytelling that captivates and resonates with audiences worldwide, transcending borders and demographics. Netflix's fundamental objective is to be the premier destination for viewers seeking diverse and high-quality content, fostering a culture of binge-worthy narratives and pushing the boundaries of digital entertainment.