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Administrative Assistant (UAE National)

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Parsons

Nov 2, 2024

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Abu Dhabi
  • Quick Apply

AI generated summary

  • You should have a degree or diploma, 3 years in an admin role, proficiency in MS Office and Aconex, strong organization, communication skills, and the ability to work independently and in teams.
  • You will gather and verify data, create and distribute reports, handle correspondence, manage records, coordinate equipment, and assist with budget and occupancy reporting.

Requirements

  • Degree or diploma or High school graduates from a recognized institution
  • Ideally 3 years’ experience as an administrative role
  • Experience with office software programs such as email, word processing, spreadsheets, graphics, and databases (i.e. MS Office suite of software) preferably Aconex
  • Possess and demonstrate strong organizational skills, attention to detail, and written and verbal communication skills
  • Possess and demonstrate the ability to self-start, set priorities, and work both independently and within a team environment under deadlines

Responsibilities

  • Gathers statistics and general data; reviews and combines this information into established reports for use within and outside the unit. May develop new reports or revise existing reports, as directed. Such reports may be in spreadsheet or graphical formats, or narrative style.
  • May be responsible for verifying data gathered, such as matching supplier invoices against file copies. Distributes reports as directed by immediate supervisor.
  • Originates correspondence and reports not requiring the personal attention of immediate supervisor.
  • Answers telephone, taking and relaying messages. Receives, sorts, and distributes mail.
  • May establish and maintain records of equipment, including a log of equipment service dates. May initiate requests for service.
  • May obtain basic data for completion of the unit's overhead budget and prepare associated recurring reports. May produce preliminary reconciliation as appropriate.
  • May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
  • May periodically prepare an occupancy report by project or gather information to complete staffing reports for the unit and/or several projects, as directed by immediate supervisor.
  • Performs other responsibilities associated with this position as may be appropriate.

FAQs

What is the job title for this position?

The job title is Administrative Assistant (UAE National).

Where is this job located?

The job is located in Abu Dhabi, UAE.

What are the primary responsibilities of the Administrative Assistant?

The Administrative Assistant is responsible for gathering statistics, creating and distributing reports, originating correspondence, answering telephone calls and sorting mail, maintaining equipment records, and coordinating physical space requirements, among other tasks.

What qualifications are required for this role?

Candidates should have a degree, diploma, or high school graduation from a recognized institution, ideally with 3 years of experience in an administrative role.

What office software should candidates be familiar with?

Candidates should have experience with office software programs such as email, word processing, spreadsheets, graphics, and databases, particularly the MS Office suite and preferably Aconex.

What skills are important for this position?

Important skills include strong organizational abilities, attention to detail, effective written and verbal communication, the ability to self-start, set priorities, and work independently or as part of a team under deadlines.

Is there a clearance requirement to start this job?

No, there is no clearance requirement to start this job.

Is this position open to individuals outside of UAE nationals?

No, this position is specifically for UAE Nationals.

What is Parsons' policy on diversity in the workplace?

Parsons is an equal opportunity employer committed to diversity in the workplace, welcoming minority, female, disabled, and protected veteran candidates.

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Parsons

Engineering & Construction
Industry
10,001+
Employees

Mission & Purpose

Founded in 1944, Parsons Corporation, a digitally enabled solutions provider, is focused on creating the future of the defense, intelligence, and critical infrastructure markets. From Earth to outer space, we deliver tomorrow’s solutions today. Equipped with the capabilities required to take on any defense, intelligence, or critical infrastructure challenge, our agile, innovative, and disruptive approach enables us to deliver solutions at the speed of relevance. Our people are our greatest asset. We strive to be an employer of choice that engages employees in the community and creates rewarding career paths to cultivate a resilient workforce that is ready for the future. #WeAreParsons