Administrative Business Partner I - Agency

Feb 28, 2025

Applications are closed

Job
Full-time
Mid Level
People, HR & Administration
Business, Operations & Strategy
New York

Requirements

4+ years experience in administrations support, ideally supporting Director level.
Strong proficiency in Excel, PowerPoint and Word.
Familiarity with Google Suite, Slack, Workday, or Expensify is advantageous but not required.
Excellent writing, communication skills and interpersonal skills.
Strong organizational skills to execute multitasking in a fast-paced deadline oriented environment.
Ability to take initiative and ownership over sometimes ambiguous tasks.
Hands on experience handling tight deadlines, last-minute changes and ability to pivot quickly.
Problem-solving skills and high attention to detail.
Handle confidential information with integrity.
Bachelor's/Master's degree in a relevant field such as Business Administrative or equivalent experience.

Responsibilities

Complex calendar management: Updating meeting cadences to reflect business priorities, aligning with executive on schedules, proactively scheduling complex/large meetings, working with external and internal stakeholders regularly
Support executive in preparation of team meetings, including preparation of meeting content, presentation design, capture action items and circulate meeting notes
Support executive in preparation for events, including researching event location, logistics management, and preparing event content
Coordinate team morale activities and manage executive's employee recognition budget
Support in coordinating with business facing XFN partners such as HR, Recruiting and Finance
Manage reconciliation of expenses for the executive supported
Assist with travel coordination
Prepare swag orders for the executive organization including submitting and processing purchase orders
Provide in-person support for offsite events, all-hands meetings, or specific working sessions

FAQs

Do we support remote work?

Yes, we support remote work in a hybrid format, with the expectation of being in the office 3-4 days a week for collaboration.

Is relocation assistance available for this position?

No, this position is not eligible for relocation assistance.

What is the salary range for this role?

The salary range for this position is $33.65/hr to $69.28/hr USD.

What is the required distance to the New York office for this role?

Candidates must be within 70 miles of New York, NY to be considered for this role.

Are there any specific tools or software proficiency required?

Strong proficiency in Excel, PowerPoint, and Word is required, and familiarity with Google Suite, Slack, Workday, or Expensify is advantageous but not required.

What qualifications are preferred for this position?

A Bachelor's or Master's degree in a relevant field such as Business Administration or equivalent experience is preferred.

How many years of administrative support experience are needed?

A minimum of 4+ years of administrative support experience, ideally supporting Director level executives, is needed.

What skills are essential for this role?

Essential skills include excellent writing and communication abilities, strong organizational skills, problem-solving skills, attention to detail, and the capability to manage tight deadlines.

Is there a commitment to diversity in hiring?

Yes, Pinterest is an equal opportunity employer that values diversity and makes employment decisions based on merit without regard to various protected characteristics.

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Technology

Industry

1001-5000

Employees

2010

Founded Year

Mission & Purpose

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