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Administrative Executive

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Lumanity

3mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London

AI generated summary

  • You need 3-5 years in an admin role, MS Office proficiency, experience supporting multiple teams, strong organization, multitasking skills, and excellent communication abilities.
  • You will onboard new joiners, coordinate timesheet deadlines, support research data platforms, maintain databases, liaise with stakeholders, organize filing systems, and handle confidential information.

Requirements

  • 3-5 years of experience in an administrative role supporting multiple teams.
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
  • Experience in support multiple teams and competing deadlines.
  • Strong organizational and multitasking skills with attention to detail.
  • Excellent written and verbal communication skills.
  • Ability to work independently and manage time effectively.

Responsibilities

  • Support the onboarding of new joiners with system requirements.
  • Coordinate activities to meet timesheet completion deadlines to support Finance in the preparation of monthly reporting.
  • Support in the setting up of qualitative research data platform for research teams.
  • Support in setting up projects within project management platform.
  • Maintain the project management and freelancer databases, ensuring compliance with required training and certification requirements.
  • Liaise with internal and external stakeholders to facilitate communication and collaboration.
  • Maintain and organise filing systems, both electronic and physical.
  • Handle confidential information with discretion and maintain data integrity.
  • Provide ad-hoc support as required.

FAQs

What is the employment type for the Administrative Executive position?

The position is available as a part-time contract (30 hours) or a full-time contract (37.5 hours), both of which are permanent.

What teams will the Administrative Executive support?

The Administrative Executive will provide comprehensive support to both the Business Operations and Project Management teams.

Is prior experience required for this role?

Yes, the role requires 3-5 years of experience in an administrative position supporting multiple teams.

What software proficiency is needed for this job?

Candidates must be proficient in the MS Office Suite, which includes Word, Excel, PowerPoint, and Outlook.

Are there any specific organizational skills required for this role?

Yes, strong organizational and multitasking skills with attention to detail are essential for managing competing deadlines effectively.

Will the Administrative Executive handle confidential information?

Yes, the role involves handling confidential information with discretion and maintaining data integrity.

What communication skills are necessary for this position?

Excellent written and verbal communication skills are required to liaise with internal and external stakeholders effectively.

Are there benefits associated with this job?

Yes, the position offers a competitive salary, pension, private healthcare, dental cover, enhanced eye care cover, and staggered/flexible working hours.

Does the role require any ad-hoc support?

Yes, the Administrative Executive will be required to provide ad-hoc support as needed.

How will the onboarding of new joiners be supported?

The Administrative Executive will support the onboarding of new joiners with system requirements to facilitate their integration into the team.

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Lumanity

Incisive Thinking, Decisive Action

Science & Healthcare
Industry
1001-5000
Employees
2020
Founded Year

Mission & Purpose

Lumanity applies incisive thinking and decisive action to cut through complex situations and deliver transformative outcomes to accelerate and optimize access to medical advances. With deep experience in medical, commercial, and regulatory affairs, Lumanity transforms data and information into real-world insights and evidence that powers successful commercialization and empowers patients, providers, payers, and regulators to take timely and decisive action.