Logo of Huzzle

Administrator - HMP Swansea (Ref: 12619)

  • Job
    Full-time
    Entry Level
  • Swansea

AI generated summary

  • You must complete specialized training, be confident in spoken English (or Welsh in Wales), and commit to a 37-hour work week.
  • You will manage records, handle communications, process finance requisitions, coordinate sessions, support meetings, and maintain databases to ensure effective service delivery.

Requirements

  • Job holders must complete specific training in their specialism once they take up post.
  • An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh
  • 37 hour working week

Responsibilities

  • Organise, produce and maintain accurate records for area of work
  • Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
  • Complete monitoring returns for area of work
  • Input requisitions on to the finance database and process requisitions for defined area of work
  • Co-ordinate any awareness sessions for area of work
  • Prepare paperwork for checking by manager, conducting initial checks as required
  • Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
  • Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
  • Collate information relating to relevant Service Delivery Indicators (SDI’s)
  • Act as secretary to meetings as required including organising agenda, taking, distributing minutes and action points

FAQs

Where is the position located?

The position is based at HM Prison Swansea, SA1 3SR.

What is the working week for this role?

The working week is 37 hours.

What kind of support will the job holders provide?

Job holders will provide administrative support to managers and frontline staff by undertaking transactional work in a particular area.

Are there any line management responsibilities associated with this role?

No, this role has no line management responsibilities.

Will the job holder have contact with prisoners?

Yes, the job holder may have contact with prisoners depending on their area of work.

What are some typical tasks of this role?

Typical tasks include organizing and maintaining accurate records, acting as a contact point for communications, processing requisitions, preparing paperwork, and maintaining databases.

Is training provided for this role?

Yes, job holders must complete specific training in their specialism once they take up the post.

What behaviors will be assessed during the selection process?

Behaviors assessed include Changing and Improving, Communicating and Influencing, Working Together, Managing a Quality Service, and Delivering at Pace.

What salary can I expect for this position?

The salary for this position is £28,122.

What benefits are provided for employees?

Benefits include access to learning and development, a range of flexible working options, a Civil Service pension with employer contributions, annual leave, and public holidays.

Who can apply for this job?

This job is broadly open to UK nationals, nationals of the Republic of Ireland, Commonwealth countries with the right to work in the UK, and specific EU nationals with settled or pre-settled status.

How can I contact for further recruitment inquiries?

You can contact the SSCL Recruitment Enquiries Team via email at moj-recruitment-vetting-enquiries@resourcing.soprasteria.co.uk or by telephone at 0345 241 5358.

Preventing victims by changing lives.

Government
Industry
10,001+
Employees

Mission & Purpose

The Prison and Probation Service in the UK is responsible for the management of prisons and the supervision of offenders in the community. Their ultimate mission is to protect the public by reducing reoffending and ensuring offenders are safely and securely managed. Their purpose is to support rehabilitation, provide opportunities for offenders to reform, and ensure they are prepared for successful reintegration into society. The service is committed to maintaining safety, security, and effectiveness in the criminal justice system.