Assistant Controller – HMP Bronzefield (Ref: 90755 )

HM Prison and Probation Service

Sep 20, 2024

Applications are closed

Job
Full-time
Junior, Mid & Senior Level
Consulting
Government & Politics

Requirements

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

Responsibilities

The job holder will be required to carry out the following responsibilities, activities and duties:
Support the Controller/Deputy Controller in the formal monitoring arrangements relating to the contract through:
Monitoring compliance with operational requirements.
Undertaking audits.
Identifying failures by Contractor’s staff to comply with contractual requirements.
Making general observations of the operations of the establishment.
Maintain a working knowledge of the Contract, identifying deviations and raising these with the Controller.
Analyse the content of Prison Service Instructions and Orders, Standards etc. identifying any impacts for the provision of, relative to, contractual commitments, bringing to the attention of the Team any matters arising from this. Forward information on new and revised Prison Service Instructions and Orders to the Contractor from the Prison Service Intranet, liaising when required on matters arising from this.
Prepare papers, including update on performance measures, for the monthly Controller and Director meeting and the Quarterly Contract Review Meetings, identifying outstanding actions and liaising with those responsible for updates as required.
Analysing and presenting quarterly performance progress by developing and maintaining a robust database for the Quarterly Contract Review Meetings, providing key updates for the Controller and other key internal stakeholders.
Identifying failures and deficiencies to perform against the contract requirements.
Monitoring Key Performance Targets/Indicators.
Identifying and agreeing Quarterly and Annual performance points each month in line with Schedule F of the Contract.
Ensuring incident and data returns and inputs are checked, validated and completed within timescales, including HUB data.
Monitoring and logging the Contractor’s progress against HMIP, PPO and ACA Action plans.
Prepare relevant statistical performance data and reports for the Team and relevant stakeholders, including any ad-hoc reports and other information, as required.
Ensure effective office administration processes are in place; this will include supporting and minuting the QCRM, maintaining a suitable supply of stationary ordered via I-Proc when required, providing necessary reception arrangements for visitors and general office duties.
Maintain a robust electronic file management system. Coordinate communications for the Controller’s Team, in particular ensuring that there is a brought forward system in place to ensure that urgent issues are dealt with and acted upon within timescales.
Prepare written materials (including notes, letters, PQs and briefs etc.) on behalf of the Controller and Deputy Controller, as required.
Record receipt of Requests and Complaints/Home Detention Curfew appeals and related responses adhering to appropriate timescales.
Perform the role of Deputy Information Assurance Manager.
Support the Controller/Deputy Controller in monitoring investigations carried out by the Contractor into allegations made against Contractor.
Work in partnership with SSC to monitor procedures in relation to the suspension and revocation of Prison Custody Officer Certifications.
Assist with any commissioned investigations including any investigations into allegations made against Prison Custody Officers in accordance with Schedule 10 of the CJA 1991.
Lead as On-site Quantum Point of Contact (QPC) for IT and telephony related issues and queries.
Maintain the Quantum Asset register for the establishment.
To ensure there is a local IT policy made available.
Ensure there is a current IT Contingency Plan with Keyword.
Sign licences for the release of prisoners, which would include end of sentence licence.
To represent the Controller’s Team at relevant meetings or other events, briefing the rest of the team appropriately and ensuring that all action points are either delegated or acted upon.
To liaise with the Contract and Commissioning group, internal and external stakeholders and to build and maintain collaborative partnerships in support of effective management.
To complete any other duties or tasks as requested by the Controller or Deputy Controller.

FAQs

What is the job title for this position?

The job title is Assistant Controller – HMP Bronzefield (Ref: 90755).

What are the main responsibilities of the Assistant Controller?

The Assistant Controller is responsible for contract monitoring, performance management, office management and administration, supporting investigations, IT management, and representational duties within the Controller's team.

Who does the Assistant Controller report to?

The Assistant Controller reports to the Deputy Controller within the Controller’s team.

What level does the Assistant Controller role fall under in terms of seniority?

The Assistant Controller role is classified as a B4 specialist role.

What are the key areas of focus for the Assistant Controller regarding contract monitoring?

Key areas include monitoring compliance with operational requirements, undertaking audits, identifying contractual failures, and analyzing prison service instructions.

What qualifications or experience are required for this position?

Specific qualifications or experience required are detailed in the job description; candidates should possess relevant skills in contract management, performance analysis, and office administration.

Is there any line management responsibility associated with this role?

No, the Assistant Controller has no line management responsibilities.

What is the salary for this position?

The salary for the Assistant Controller position is £35,182.

What benefits does this position offer?

Benefits include access to learning and development, a Civil Service pension scheme with employer contributions, annual leave, public holidays, and flexible working options.

What security checks are required for this role?

Successful candidates must undergo a criminal record check and complete Baseline Personnel Security Standard checks.

Can individuals from outside the UK apply for this position?

Yes, nationals of the Republic of Ireland, Commonwealth countries, and EU nationals with specific statuses are eligible to apply.

Are diversity and inclusion initiatives part of the recruitment process?

Yes, the Civil Service promotes diversity and inclusion and operates a Disability Confident Scheme for candidates with disabilities meeting the minimum selection criteria.

What is the application process for this position?

The application process involves submitting an application through the provided link, and candidates will be assessed based on Behaviours and Strengths.

Will candidates receive feedback on their applications?

Feedback will only be provided if candidates attend an interview or assessment.

How can applicants contact for more information about the job?

Applicants can contact the SSCL Recruitment Enquiries Team via email at Moj-recruitment-vetting-enquiries@gov.sscl.com or by phone at 0845 241 5358.

HM Prison and Probation Service

Preventing victims by changing lives.

Government

Industry

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Mission & Purpose

The Prison and Probation Service in the UK is responsible for the management of prisons and the supervision of offenders in the community. Their ultimate mission is to protect the public by reducing reoffending and ensuring offenders are safely and securely managed. Their purpose is to support rehabilitation, provide opportunities for offenders to reform, and ensure they are prepared for successful reintegration into society. The service is committed to maintaining safety, security, and effectiveness in the criminal justice system.