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Assistenz (m/w/d)

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Hubert Burda Media

Sep 18, 2024

Applications are closed

  • Job
    Full-time
    Junior Level
  • People, HR & Administration
  • Hamburg

Requirements

  • Abgeschlossene kaufmännische Ausbildung, idealerweise mit Berufserfahrung
  • Auch wenn es hektisch wird, bewahrst du die Ruhe, strahlst Sicherheit aus und sorgst mit dem Team und deinem Organisationstalent dafür, dass selbst unkalkulierbare Situationen souverän gelöst werden
  • Du bringst kundenorientiertes Handeln und ein sicheres Auftreten mit
  • Die Kommunikation auf unterschiedlichen Hierarchieebenen fällt dir leicht
  • Kreativität, Teamgeist und eine hohe Belastbarkeit zeichnen dich aus
  • Du besitzt sehr gute Kenntnisse der MS Office Programme
  • Sehr gute Englischkenntnisse in Wort und Schrift

Responsibilities

  • Du kümmerst dich um die Vor- und Nachbereitung, sowie Betreuung der (Kunden-) Termine vor Ort
  • Reservierung von Konferenzräumen, Catering, Restaurants, Parkplätzen und Besucheranmeldung für externe Gäste zählen ebenfalls zu deinen täglichen Aufgaben
  • Abrechnung von Reisekosten und Bewirtungen
  • Du übernimmst das Standortmanagement mit dem Bestellwesen benötigter Arbeitsmaterialien, sowie der Pflege des Zeitschriftenarchivs
  • Organisation von internen Veranstaltungen und Mitarbeit bei ausgewählten Projekten
  • Du unterstützt das Direktoren Board im organisatorischen und administrativen Bereich; dazu zählen das Reisemanagement, die umfangreiche Terminplanung und -vorbereitung
  • Außerdem bist du die kommunikative Schnittstelle und Kontaktperson für interne, sowie externe Ansprechpartner:innen
  • Im Urlaubs-/ Krankheitsfall vertrittst du die Assistenz der Geschäftsführung

FAQs

What is the job title for this position?

The job title is Assistenz (m/w/d).

Where is the job located?

The job is located in Hamburg.

Is the position full-time or part-time?

The position is full-time.

Is the contract type temporary or permanent?

The contract type is unbefristet (permanent).

What are the primary responsibilities of this job?

Primary responsibilities include managing client appointments, reserving conference rooms, handling travel and expense reporting, location management, organizing internal events, and supporting the directors with administrative tasks.

What qualifications are required for this position?

A completed commercial training and ideally some professional experience are required, along with strong organizational skills and very good knowledge of MS Office programs.

What level of English proficiency is necessary?

Very good English skills in both spoken and written form are required.

What benefits does the company offer?

Benefits include a pension scheme contribution, bike leasing, health management services, discounts on fitness memberships, professional development opportunities, flexible work hours, and up to 30 days of vacation.

Is there support for professional development?

Yes, the company offers various internal and external training opportunities as well as coaching for professional development.

How does the company view diversity?

The company values diversity and welcomes applications from all individuals, regardless of gender, nationality, ethnicity, religion, age, or sexual orientation.

How can I apply for this position?

Applications should be submitted through the online application form provided by the company.

Who should I contact for more information?

For more information, you can contact Ranya Fattohi, Recruiting Consultant, at karriere@burda.com.

Entertainment & Media
Industry
10,001+
Employees

Mission & Purpose

With around 10,500 employees and over 500 brands world-wide, Hubert Burda Media is one of Germany’s largest technology and media companies. We create media with people, for people. We use our social relevance to make a difference and offer our employees the freedom to be creative and to invent new things. That is why working at Burda means: working "...in good company". All our business activities focus on our consumers, offering them reliable information, helpful services and great entertainment. We have strong media and digital brands in the News, Tech, Food, Living, Gardening, Fashion, Lifestyle, Health and Entertainment segments. We are active in 13 markets across Europe, Asia, and the United States. A family enterprise with a history spanning over 100 years, Burda combines traditional publishing with successful digital innovation and also invests in digital business models to ensure their long-term success. Examples include Xing, Nebenan.de and Vinted. Our digital activities also include journalism services such as Focus Online and Chip.de. We strive to actively shape the changes taking place in the media world. Our employees are as diverse as our company, technologies and media. If you have an entrepreneurial mindset, can take responsibility, and enjoy working in a team to drive innovation, Burda is the right place for you.