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Associate Manager, HR Compliance- Hybrid, Melville, NY

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Henry Schein

Jan 21, 2025

  • Job
    Full-time
    Senior Level
  • Legal
    People, HR & Administration
  • Melville
  • Quick Apply

AI generated summary

  • You need 6-8 years of relevant experience, a Bachelor’s degree (Master’s preferred), and possibly industry certifications. Travel is under 10%.
  • You will manage Affirmative Action compliance, coordinate OFCCP audits, oversee immigration processes, and develop records management policies while collaborating across HR functions to ensure adherence.

Requirements

  • Typically 6 to 8 or more years of increasing responsibility in terms of any applicable professional experience.
  • Typically a Bachelor's Degree or global equivalent in related discipline. Master's degree or global equivalent a plus. May hold one or more industry certifications.
  • Travel typically less than 10%. Office environment. No special physical demands required.

Responsibilities

  • Affirmative Action
  • Directs, manages and provides guidance on the Company’s Affirmative Action Plans throughout the U.S. working with the Human Resources Managers/EEO Coordinators at each site location to ensure each AAP location maintains mandatory regulatory compliance as a Federal Government Contractor.
  • Coordinates all OFCCP Audits and provides support as required. Collaborates with outside Legal Counsel to ensure compliance with OFCCP Audit.
  • Assesses newly acquired Subsidiaries, determines if an AAP Plan is required and works with location to ensure the Plan is put into place providing the tools and guidance for implementation and mandatory regulatory compliance. Provides yearly AAP Training to all site location Human Resources Managers/EEO Coordinators, as well as, advises on new OFCCP Regulations and Guidelines to ensure mandatory regulatory site compliance.
  • Provides Management Staff with training on Affirmative Action; bi-annual and annual statistical reports on Affirmative Action progress and recommends steps in affirmative action based on statistical performance.
  • Leads the U.S. Corporate initiative for the AAP Plans, working with Talent Acquisition and the EEO/Coordinator regarding progress against goals; good faith efforts and mandatory compliance procedures as it relates to recruitment; hires, promotions and terminations.
  • Assigns yearly AAP Tasks; creates Calendar of Events EEO Coordinators and Talent Acquisition teams to maintain on-going compliance in preparation of an audit, i.e., ensure data is correctly maintained in the system regarding applicants; hires; promotions and terminations, etc. and that good faith efforts; Outreach; State Agencies Reasonable Accommodations; Federal and State Postings as well as required Bulletin board postings are implemented/maintained as required.
  • Immigration/Mobility
  • Manages all aspects of the Immigration Process for the Organization including on-site visits from the Department of Homeland Security; obtains visas, manages and directs U.S. Green Cards/PERM Recruitment providing guidance to management, HRBPs and Talent Acquisition; and is the partner to outside Immigration Counsel on all matters.
  • Partner with Compensation team on Global Mobility Program matters; ensures current program aligns with the goals of the organization; is competitive within the industry as well as to ensure adherence to the Global Mobility Program key processes and procedures for Global Inter-Company transfers.
  • Manages 3rd Party Relocation and Mobility Service Providers as well as Tax Advisors assigned by the Company.
  • Oversees all aspects of the assignment initiations; reviews mobility cost estimates to ensure alignment with policy as well prepares all assignment letters and transfers letters.
  • Records Information Management
  • Partner with HR Policy leader to develop and implement policy and program guidance, records retention schedules, and procedures for HR records management.
  • Builds collaborative relationships with designated HRBPs and appropriate stakeholders to increase compliance with records management expectations.
  • Oversee personnel file management, including regular auditing and reporting.
  • Support the development and maintenance of Records and Information Management compliance standards.
  • Serve as a point of contact for Records and Information Management matters.
  • Facilitate information destruction processes and promote a culture of information handling.
  • Oversee audit and operational support for information handling activities, including records storage, data mapping, and compliance assessments.

FAQs

What are the primary responsibilities of the Associate Manager, HR Compliance?

The primary responsibilities include managing the company's compliance with U.S. federal, state, and local laws, overseeing Affirmative Action Plans, managing immigration processes, and handling records information management.

What experience is required for this position?

Typically, a minimum of 6 to 8 years of increasing responsibility in applicable professional experience is required.

Is a specific educational background preferred for this role?

Yes, a Bachelor's Degree or global equivalent in a related discipline is typically preferred, with a Master's degree or equivalent being a plus.

What skills are essential for this job?

Essential skills include excellent understanding of industry practices, strong organizational and planning skills, decision-making and problem-solving capabilities, excellent communication skills, and the ability to build partnerships at all levels.

How often will I need to travel for this position?

Travel is typically less than 10%.

What is the salary range for this position in New York City?

The salary range for the Associate Manager, HR Compliance position in NYC is $98,414 to $135,320.

Does the company offer equal employment opportunities?

Yes, Henry Schein, Inc. is an Equal Employment Opportunity Employer and does not discriminate on the basis of various legally protected statuses.

What types of training will be provided in this role?

The role includes providing yearly Affirmative Action training to site location Human Resources Managers/EEO Coordinators and managing training sessions for Management Staff on Affirmative Action.

Are there any special physical demands for this job?

No special physical demands are required for this position; it is an office environment role.

What kind of partnerships will I be expected to build in this role?

You will be expected to build partnerships at all levels within the company as well as externally, particularly with outside legal counsel and immigration counsel.

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Henry Schein

Rely On Us.

Manufacturing & Electronics
Industry
10,001+
Employees
1932
Founded Year

Mission & Purpose

Henry Schein, Inc. (Nasdaq: HSIC) is a solutions company for health care professionals powered by a network of people and technology. With more than 25,000 Team Schein Members worldwide, the Company's network of trusted advisors provides more than 1 million customers globally with more than 300 valued solutions that help improve operational success and clinical outcomes. Our Business, Clinical, Technology, and Supply Chain solutions help office-based dental and medical practitioners work more efficiently so they can provide quality care more effectively. These solutions also support dental laboratories, government and institutional health care clinics, as well as other alternate care sites. Henry Schein operates through a centralized and automated distribution network, with a selection of more than 300,000 branded products and Henry Schein corporate brand products in our distribution centers. A FORTUNE 500 Company and a member of the S&P 500® index, Henry Schein is headquartered in Melville, N.Y., and has operations or affiliates in 33 countries and territories. The Company's sales reached $12.3 billion in 2023, and have grown at a compound annual rate of approximately 11.5 percent since Henry Schein became a public company in 1995.