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Band 3 Team Secretary - Compass Team

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Birmingham and Solihull Mental Health NHS Foundation Trust

Yesterday

  • Job
    Full-time
    Junior & Mid Level
  • People, HR & Administration
    Healthcare
  • Birmingham

AI generated summary

  • You must provide efficient admin support, possess strong organizational and ICT skills, and ensure accuracy in data entry using Rio and ILLY systems.
  • You will provide administrative support, manage data entry, organize meetings, take minutes, respond to inquiries, and coordinate training for the COMPASS service.

Requirements

  • To provide an efficient and effective administrative service that enhances productivity, supports teams’ objectives, and ensures smooth day to day operations to the COMPASS service.
  • The post holder will be responsible for a wide range of administrative and team secretarial duties, requiring strong organisational, ICT skills.
  • A high level of accuracy is required for data entry, including the interpretation and processing of information on both the Rio and ILLY systems.

Responsibilities

  • To provide an efficient and effective administrative service that enhances productivity, supports teams’ objectives, and ensures smooth day to day operations to the COMPASS service.
  • The post holder will be responsible for a wide range of administrative and team secretarial duties, requiring strong organisational, ICT skills. They will oversee systems that support clinical treatments and ensure the efficient day‑to‑day running of administrative and team secretarial functions across COMPASS services.
  • A high level of accuracy is required for data entry, including the interpretation and processing of information on both the Rio and ILLY systems.
  • Key responsibilities will include attending meetings, booking venues, preparing agendas, and taking and producing accurate minutes. The post holder will respond to enquiries from clients and professionals in a polite, friendly and courteous manner. They will also coordinate training venues, input training data, and collect teaching information on behalf of the COMPASS team.

FAQs

What are the main responsibilities of the Band 3 Team Secretary?

The main responsibilities include providing administrative support, overseeing systems that support clinical treatments, attending meetings, booking venues, preparing agendas, taking and producing minutes, responding to enquiries, coordinating training venues, inputting training data, and collecting teaching information for the COMPASS team.

What skills are required for this position?

Strong organisational and ICT skills, along with a high level of accuracy for data entry and the ability to interpret and process information on the Rio and ILLY systems are required.

Will I have direct contact with clients and professionals?

Yes, the post holder is expected to respond to enquiries from clients and professionals in a polite, friendly, and courteous manner.

Is the COMPASS service part of a larger organization?

Yes, the COMPASS service is part of Birmingham and Solihull Mental Health NHS Foundation Trust, which provides a range of mental healthcare services across Birmingham and Solihull.

Is there an opportunity for informal visits before applying?

Yes, candidates can arrange informal visits by contacting Liz Cooksey, the Business Support Manager.

How can I contact Liz Cooksey for more information?

You can contact Liz Cooksey via email at l.cooksey@nhs.net or by phone at 07985882910.

What type of environment does Birmingham and Solihull Mental Health NHS Foundation Trust promote?

The Trust promotes a compassionate, inclusive, and committed environment focused on providing excellent care to support the community.

Are there training and development opportunities provided?

Yes, the position involves coordinating training venues and managing training data, indicating opportunities for professional development within the team.

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Birmingham and Solihull Mental Health NHS Foundation Trust

Our vision is simple: improving mental health wellbeing.

Science & Healthcare
Industry
1001-5000
Employees

Mission & Purpose

Birmingham and Solihull Mental Health Foundation Trust (BSMHFT) is proud to provide inpatient, community and specialist mental health care for over 71,000 people across Birmingham and Solihull and the West Midlands. Our services include rehabilitation, addiction, secure care, home treatment, assertive outreach, early intervention, place of safety and wellbeing. We also manage the delivery of mental health care in HMP Birmingham. With 5,300 staff working across 40 sites - and serving a culturally and socially diverse population of 1.3 million people – we are one of the biggest and most complex mental health trusts in the country.