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Band 4 Personal Assistant - Children and Young People

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Birmingham and Solihull Mental Health NHS Foundation Trust

6d ago

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Government & Politics
    People, HR & Administration
  • Birmingham

AI generated summary

  • You must provide confidential admin support, manage diaries and meetings, prepare documents, and solve complex issues diplomatically and independently.
  • You will manage diaries, arrange meetings, take minutes, prepare documents, resolve issues proactively, and maintain confidential records for senior leadership.

Requirements

  • Provide a comprehensive and confidential administration service to identified and fixed members of the divisions senior leadership team, including the coordination of diaries, arranging meetings, minute taking and preparation of meeting papers, filing, correspondence and maintenance of shared electronic records.
  • Ensure competent and accurate preparation of letters, reports, documents and presentations.
  • Deal with Diverse and complex issues, acting on own initiative in problem solving and crisis resolution, ensuring that problems are resolved diplomatically.

Responsibilities

  • Provide a comprehensive and confidential administration service to identified and fixed members of the divisions senior leadership team, including the coordination of diaries, arranging meetings, minute taking and preparation of meeting papers, filing, correspondence and maintenance of shared electronic records.
  • Ensure competent and accurate preparation of letters, reports, documents and presentations.
  • Deal with diverse and complex issues, acting on own initiative in problem solving and crisis resolution, ensuring that problems are resolved diplomatically.

FAQs

What are the primary responsibilities of the Band 4 Personal Assistant?

The primary responsibilities include providing comprehensive and confidential administration support to the senior leadership team, coordinating diaries, arranging meetings, minute taking, preparing meeting papers, and maintaining shared electronic records.

What skills are required for this role?

The ideal candidate should possess strong attention to detail, excellent multitasking abilities, and the capacity to work effectively under pressure. Problem-solving skills and the ability to handle diverse and complex issues are also essential.

Is this position focused solely on administration?

While the position emphasizes administrative support, it also involves offering solutions to complex issues and managing crisis situations diplomatically.

What type of organization is Birmingham and Solihull Mental Health NHS Foundation Trust?

Birmingham and Solihull Mental Health NHS Foundation Trust is a healthcare organization that provides mental health services to a culturally diverse population and has a reputation for research and innovation in mental healthcare.

Who should I contact for further details or informal visits about the role?

For further details, you can contact Joanne Dulson-Cox, the Operational Manager, via email at joanne.dulson-cox1@nhs.net or by phone at 07500 959471.

What values does the organization promote?

The organization promotes values of compassion, inclusivity, and commitment, aiming to provide excellent care and support to the community.

What is the work environment like?

The work environment is supportive and focused on collaboration, with a team dedicated to making a positive difference in people’s lives.

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Birmingham and Solihull Mental Health NHS Foundation Trust

Our vision is simple: improving mental health wellbeing.

Science & Healthcare
Industry
1001-5000
Employees

Mission & Purpose

Birmingham and Solihull Mental Health Foundation Trust (BSMHFT) is proud to provide inpatient, community and specialist mental health care for over 71,000 people across Birmingham and Solihull and the West Midlands. Our services include rehabilitation, addiction, secure care, home treatment, assertive outreach, early intervention, place of safety and wellbeing. We also manage the delivery of mental health care in HMP Birmingham. With 5,300 staff working across 40 sites - and serving a culturally and socially diverse population of 1.3 million people – we are one of the biggest and most complex mental health trusts in the country.