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Business Development & Marketing PA/Coordinator

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Pinsent Masons

Yesterday

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London

AI generated summary

  • You need experience supporting senior stakeholders, strong coordination skills across time zones, operational admin expertise, and a proactive, detail-oriented approach with excellent communication skills.
  • You will manage diaries, coordinate meetings, prepare materials, track priorities, handle expenses, support onboarding, and maintain intranet updates for the BD&M team.

Requirements

  • Experience supporting multiple senior stakeholders simultaneously
  • Strong diary, meeting, and coordination experience across time zones
  • Experience in operational administration, including expenses, travel, and reporting support
  • Confidence working with senior individuals and managing competing priorities
  • Exceptional organisation and attention to detail
  • Strong stakeholder management and communication skills
  • A proactive, solutions-focused approach
  • The ability to prioritise and follow through on tasks effectively

Responsibilities

  • You’ll act as a central point of contact for BD&M, supporting senior stakeholders and enabling the team to operate efficiently and effectively.
  • Manage complex diaries and coordinate meetings across multiple time zones
  • Prepare agendas, materials, and track follow-up actions
  • Support senior leadership with day-to-day coordination
  • Coordinate key meetings, planning cycles, and communication flow
  • Track priorities and ensure actions are followed through
  • Support reporting processes by gathering and collating inputs
  • Manage expenses, travel, and logistics
  • Support budget tracking and finance processes (including Emburse)
  • Provide guidance on operational processes and administration
  • Act as a central contact point for BD&M queries
  • Support onboarding and induction tracking for new joiners
  • Maintain intranet updates and track team changes
  • Help ensure information is accessible and well managed

FAQs

What is the main purpose of the Business Development & Marketing PA/Coordinator role?

The main purpose of the role is to provide support to the Business Development & Marketing leadership team at a global level, ensuring coordination of activities, clarity of priorities, and smooth operations across various regions.

What type of experience is required for this role?

The role requires experience supporting multiple senior stakeholders simultaneously, strong diary and coordination experience across time zones, and operational administration experience, including expenses, travel, and reporting support.

What skills are essential for success in this position?

Essential skills include exceptional organization and attention to detail, strong stakeholder management and communication skills, a proactive and solutions-focused approach, and the ability to prioritize and follow through on tasks effectively.

How will the interview process be conducted?

The interview process typically consists of two stages; the first stage is usually conducted virtually, and the second stage is typically in person at the office where the role is based.

What type of environment does this role require?

This role requires someone who thrives in a fast-paced, global environment and enjoys bringing structure, organization, and clarity to complex activities.

Are there opportunities for growth within the role?

Yes, the role offers the opportunity to work with leading experts and form meaningful relationships, providing a platform for personal and professional growth.

What values does Pinsent Masons prioritize regarding diversity and inclusion?

Pinsent Masons values different ideas and styles of thinking, and is a top Stonewall employer, a Valuable 500 member, and a partner of Neurodiversity in Law, emphasizing the importance of diverse perspectives in problem-solving.

Will I have to manage travel and logistics as part of my duties?

Yes, managing expenses, travel, and logistics is a key responsibility of the role.

Is experience in budget tracking required?

Yes, experience in budget tracking and finance processes, including using tools like Emburse, is required for the role.

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Pinsent Masons

Multinational law firm with offices across the UK, Europe, the Middle East, Africa and Asia

Law
Industry
1001-5000
Employees
1796
Founded Year

Mission & Purpose

Pinsent Masons is a multinational law firm with a reputation for delivering high-quality legal advice rooted in its deep understanding of the sectors and geographies in which our clients operate. Our expertise is recognised globally. In recent years we have achieved more tier 1 rankings in The Legal 500 UK guide than any other firm, and been counted among the most innovative law firms in Europe and Asia Pacific by the Financial Times. With over 1,500 lawyers operating from 27 locations throughout Europe, Asia Pacific, the Middle East and Africa, we are well-placed to advise on complex multi-jurisdictional matters across a full range of legal disciplines. The firm has significant international credentials in the global energy, infrastructure, financial services, real estate and technology, science and industry sectors. Pinsent Masons looks at your business needs differently. This means we don't just apply lawyers to solve clients'​ problems; we deploy a wider range of professional disciplines, enabled by people, process and technology, to deliver a global professional service with law at its core.