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Business Support Coordinator

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Medtronic

Jan 8, 2025

  • Job
    Full-time
    Mid Level
  • Sales & Business Development
    People, HR & Administration
  • Dubai
  • Quick Apply

AI generated summary

  • You need fluency in English, a relevant degree, strong organizational skills, proficiency in Microsoft Office, 4 years of admin experience, and the ability to work independently and in teams.
  • You will manage administrative tasks, schedule meetings, coordinate travel, handle expenses, and facilitate communication between teams and stakeholders.

Requirements

  • Fluent written and spoken English
  • University degree (preferably in administration, business management or similar)
  • Excellent organizational and time management skills: attention to detail, ability to prioritize tasks effectively
  • Proficient in Microsoft Office applications (Word, Excel, Access, PowerPoint)
  • Excellent verbal and written communication skills
  • Positive contribution and proactive approach to new and changing situations
  • Strong organizational skills & attention to detail
  • Ability to work as part of a team to achieve business objectives
  • Confident in dealing with senior management and able to communicate in a professional manner
  • Preferably 4 years' administrative experience in a dynamic working environment
  • Ability to work independently and to tight deadlines

Responsibilities

  • All administrative duties including welcoming and directing visitors, managing agendas, organizing team building events, restaurant bookings for business meetings, travel, hotel, transfers, security arrangements and visa applications
  • Scheduling meetings and Zoom/Teams calls by prioritizing commitments to maximize time and productivity, taking minutes of meetings as required and following up on actions
  • Set up suppliers, open purchase orders for Directors' individual purchases and purchases made by the BS Coordinator, and prepare and submit expense reports on behalf of Directors
  • Act as a point of contact between the team and stakeholders, managing the flow of information and communication within the business
  • Liaise with APS based Business Support Coordinators for administrative processes including signature process
  • Create suppliers, purchase orders for Directors' individual purchases and purchases made by the Business Support Coordinator
  • Invoices for payment of individual purchases and purchases made by the Business Support Coordinator
  • Preparation and submission of expenses for the Director

FAQs

What are the main responsibilities of the Business Support Coordinator?

The main responsibilities include performing complex administrative tasks, scheduling meetings, managing agendas, organizing team-building events, handling travel arrangements, and acting as a point of contact between the team and stakeholders.

What qualifications are required for the Business Support Coordinator position?

A university degree (preferably in administration, business management, or a similar field) is required, along with fluent written and spoken English, excellent organizational skills, and at least 4 years of administrative experience in a dynamic working environment.

What software skills are necessary for this position?

Proficiency in Microsoft Office applications, including Word, Excel, Access, and PowerPoint, is necessary for this role.

What type of communication skills are important for a Business Support Coordinator?

Excellent verbal and written communication skills are essential, as the role involves interacting with high-level contacts and managing the flow of information within the business.

Is prior experience in the healthcare industry required for this position?

While prior experience in the healthcare industry is not explicitly required, having administrative experience in a dynamic working environment is preferred.

What kind of support does Medtronic offer for employee growth?

Medtronic supports employee growth through training, mentoring, and guidance to help individuals own their future success.

What is the environment like for a Business Support Coordinator?

The environment is dynamic, requiring strong organizational skills and the ability to work independently while managing tight deadlines.

Are there opportunities for career advancement in this role?

Yes, the role offers empowerment to shape your own career, and Medtronic provides support for growth and development.

What types of benefits does Medtronic offer?

Medtronic offers a competitive salary and flexible benefits package, recognizing employees' contributions and supporting them at every career and life stage.

Does this position require interaction with senior management?

Yes, the Business Support Coordinator must confidently deal with senior management and communicate in a professional manner.

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Medtronic

Engineering the extraordinary

Science & Healthcare
Industry
10,001+
Employees

Mission & Purpose

Medtronic is a global medical technology company that designs, manufactures, and markets a wide range of medical devices and therapies. The company's products and solutions cover a broad spectrum of healthcare areas, including cardiac and vascular therapies, diabetes management, neurological and spinal treatments, surgical technologies, and more. Medtronic's ultimate mission is to improve the lives of patients around the world by advancing medical innovation, providing life-saving and life-enhancing solutions, and transforming the way healthcare is delivered. Their purpose is to alleviate pain, restore health, and extend the lives of patients through cutting-edge medical technologies, personalised therapies, and continuous research and development. With a commitment to delivering quality and affordable healthcare solutions, Medtronic seeks to make a positive impact on patients, healthcare professionals, and healthcare systems worldwide.