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Buyers Admin - Beauty

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Selfridges

1mo ago

  • Job
    Full-time
    Entry & Junior Level
  • Customer Relations
    Logistics
  • London

AI generated summary

  • You must excel in communication, problem-solving, and organization, with strong Excel skills and attention to detail. Collaborate effectively across teams and manage multiple tasks to meet deadlines.
  • You will manage supplier communications, order processing, delivery schedules, and database updates, while coordinating samples and circulation of reports to internal teams and concessions.

Requirements

  • Be the first point of contact with suppliers and the warehouse for booking in deliveries, making changes to delivery schedules and order amendments
  • Upload the buyers worksheet and create skus in Retek, highlighting areas where Buyers worksheet is incomplete and work with Buyer to improve
  • Load orders onto the system correctly as soon as possible after they are received
  • Set up and monitor the delivery schedule, checking delivery windows and schedules and highlight problems to Buying team
  • Check order confirmation with suppliers, chasing and checking confirmation notes
  • Resolve DC queries – for example mismatched delivery note (aim to avoid stock sitting in the DC)
  • Update and maintain database with relevant terms e.g. trade/settlement discounts
  • Set up accounts for new suppliers
  • Ensure requests for pre-ticketing are communicated to suppliers
  • Update and amend the sku and category hierarchies, barcodes and all supporting sku information
  • Oversee the process for providing samples to the photostudio for digital photo shoots
  • Liaise with suppliers to booking shop floor customer sampling and retail operations training
  • Circulate daily reports to concessions and internal teams
  • Organised and proactive. You are able to multi-task, prioritise and work to tight deadlines, whilst maintaining excellent attention to detail
  • A problem solver. You are able to apply different ways of thinking in different situations
  • A great communicator, both verbal and written. You excel in the relationships you build with stakeholders, able to work across various teams
  • A proactive team member. You collaborate with the wider Buying and Merchandising teams
  • Pacey, positive and flexible. Responsive to business needs, you are happy and comfortable to take responsibility for your tasks
  • All over the numbers. You are analytical and results driven, able to use data to measure performance and identify areas of improvement
  • Systems literate. You are proficient in excel, and other Microsoft Office software, with high levels of accuracy
  • Team player – interact with teams outside of food buying, including photo studio and shop floor teams. Being present and attending face to face shopfloor walks seasonal photo shoots
  • An example of our values, a trusted and respected colleague

Responsibilities

  • Be the first point of contact with suppliers and the warehouse for booking in deliveries, making changes to delivery schedules and order amendments
  • Upload the buyers worksheet and create skus in Retek, highlighting areas where Buyers worksheet is incomplete and work with Buyer to improve
  • Load orders onto the system correctly as soon as possible after they are received
  • Set up and monitor the delivery schedule, checking delivery windows and schedules and highlight problems to Buying team
  • Check order confirmation with suppliers, chasing and checking confirmation notes
  • Resolve DC queries – for example mismatched delivery note (aim to avoid stock sitting in the DC)
  • Update and maintain database with relevant terms e.g. trade/settlement discounts
  • Set up accounts for new suppliers
  • Ensure requests for pre-ticketing are communicated to suppliers
  • Update and amend the sku and category hierarchies, barcodes and all supporting sku information
  • Oversee the process for providing samples to the photostudio for digital photo shoots
  • Liaise with suppliers to booking shop floor customer sampling and retail operations training
  • Circulate daily reports to concessions and internal teams

FAQs

What is the primary responsibility of a Buyers Admin in Beauty?

The primary responsibility of a Buyers Admin in Beauty is to provide administrative support to the Buying teams, which includes tasks such as managing supply orders, resolving buyer queries, and coordinating with suppliers and the shop floor.

What skills are essential for succeeding in this role?

Essential skills include being organized and proactive, having strong problem-solving abilities, excellent communication skills, being analytical and results-driven, and proficiency in Microsoft Excel and other Office software.

What software or systems will I need to be proficient in for this role?

You will need to be proficient in Excel, Retek, and other Microsoft Office software to ensure high levels of accuracy in your work.

How does this role interact with suppliers?

This role serves as the first point of contact with suppliers, handling bookings for deliveries, changes to delivery schedules, and resolving queries related to orders.

Is teamwork important in this position?

Yes, teamwork is crucial as you will collaborate with the wider Buying and Merchandising teams, as well as interact with teams outside of food buying, including the photo studio and shop floor teams.

Will I be responsible for handling product samples?

Yes, you will oversee the process for providing samples to the photostudio for digital photo shoots and liaise with suppliers for shop floor customer sampling and retail operations training.

Are there opportunities for problem-solving in the Buyers Admin role?

Yes, the role involves applying different ways of thinking to resolve various issues that may arise, such as mismatched delivery notes or operational challenges.

What type of reports will I be responsible for circulating?

You will circulate daily reports to concessions and internal teams to keep everyone informed about key updates and status.

Can I expect to be part of seasonal photo shoots or shop floor walks?

Yes, as a Buyers Admin, you will be present and expected to attend face-to-face shop floor walks and seasonal photo shoots as part of your collaboration with other teams.

Is the role flexible with changing responsibilities?

Yes, the role is dynamic, and all team members are expected to be flexible in their work, adapting to changing business needs.

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Selfridges

A Top 10 Most Loved Workplace in the UK for 2022 By Newsweek International

Retail & Consumer Goods
Industry
1001-5000
Employees
1909
Founded Year

Mission & Purpose

Selfridges is a high-end department store chain in the UK, known for offering a wide range of luxury products, including fashion, beauty, homeware, and gourmet food. Their ultimate mission is to provide an extraordinary shopping experience that delights and inspires customers. The purpose of Selfridges is to curate an exceptional selection of high-quality and exclusive products, combined with innovative retail experiences and outstanding customer service. They aim to be a leader in the retail industry by continuously evolving, embracing sustainability, and creating a destination where customers can discover the latest trends and enjoy a unique and immersive shopping environment.