Contracts Executive

NBCUniversal

Jul 26, 2024

Applications are closed

Job
Full-time
Mid Level
Legal
London

Requirements

Academic Legal Qualification i.e. LLB or equivalent. Consideration will be given to candidates with significant in-house legal/business affairs experience and/or equivalent qualifications from another common law jurisdiction.
Strong educational background.
Experience in dealing with contracts and legal documents, and an understanding of contractual language.
Ability to work in a fast-paced, changing environment with a diverse and often heavy workload.
Ability to identify, prioritise and manage urgent work assignments, and manage expectations in respect of other tasks.
Computer expertise with proficiency in Microsoft Word, Outlook, Excel and PowerPoint.
Excellent communication and interpersonal skills with an ability to interact with a range of personalities, and establish effective relationships internally and externally.
Highly organised and efficient with excellent attention to detail.
COMPETENCIES:
Experience working within a media team of a law firm as a contracts executive or paralegal or in-house experience at a major studio, distributor, production company, broadcaster or equivalent.
Creative approach to problem solving.
An enthusiasm for the entertainment industry and film and television in particular.
Friendly, approachable and confident manner with a flexible can do attitude.
Proactive and responsible team player, taking pride in the role.
Ability to know when to ask for assistance and guidance from more senior members of the team.

Responsibilities

Drafting Non-Disclosure Agreements and Certificates of Engagement using WT precedents.
Draft option extension letters/agreements, using WT precedents, for both the Film and Television departments.
Updating WT precedent agreements in line with policy changes as and when required by the department.
Carry out legal research using PLC and/or other legal databases, summarising and extrapolating the salient points.
Prepare accurate and succinct deal summaries.
Assist the department with delivery matters and procedures for film and television projects
e.g. preparing and applying for Certificates of Origin, uploading agreements to the studio’s delivery databases.
Manage and update the film and television options tracker table and contingent compensation trackers.
Assist with rights related queries in relation to WT’s film and television projects.
Assist in the preparation and organisation of clearance documentation.
Prepare paid ads summaries, dubbing and subtitles and other credit related summary documents.
Liaise with the Finance team to prepare contract bundles for audit requests.
Assist the department with draft billing blocks, main titles, end rollers for each production.
Manage the department’s filing systems (both online and physical storage) in relation to contracts and other legal documents including indexing and retrieval.
Efficiently manage the department’s internal invoicing systems and liaise with the Finance team to ensure that invoices are processed accurately within a timely manner.
Manage and coordinate contract approvals and execution including by way of DocuSign.
Act as a first point of contact for general day-to-day enquiries, and as a filter to facilitate answers to queries across all internal departments as needed.
Carry out general administrative duties, including: diary management and co-ordinating arrangements for meetings (in person and via Teams), taking calls, filing emails, managing team’s expenses plus travel, managing the signing and invoicing process with respect to all contracts.
Undertake all other tasks as allocated by the team.

FAQs

What is the primary role of a Contracts Executive at Working Title Films?

The primary role of a Contracts Executive at Working Title Films is to support the Business & Legal Affairs Department by drafting, negotiating, and managing various legal agreements and contracts related to film and television projects, ensuring compliance with legal standards and company policies.

What kind of educational background is required for this position?

Candidates are required to have an academic legal qualification such as an LLB or equivalent. Consideration may also be given to those with significant in-house legal/business affairs experience and/or equivalent qualifications from another common law jurisdiction.

What key responsibilities does a Contracts Executive have?

Key responsibilities include drafting Non-Disclosure Agreements and various contracts, conducting legal research, preparing deal summaries, managing contract approval processes, and assisting with administrative duties related to contracts and legal documents.

Do I need prior experience in the entertainment industry to apply for this role?

While not mandatory, having prior experience within a media team at a law firm or in-house at a major studio, distributor, production company, or broadcaster is preferred and considered beneficial for the role.

What skills are important for a Contracts Executive at Working Title Films?

Important skills include strong attention to detail, excellent communication and interpersonal abilities, proficiency in Microsoft Office applications, organizational skills, and the ability to manage a diverse workload in a fast-paced environment.

Is the Contracts Executive position more focused on legal or administrative tasks?

The position encompasses both legal and administrative tasks, with a significant focus on legal documentation and compliance, as well as management of administrative duties to support the overall effectiveness of the Business & Legal Affairs Department.

What kind of legal agreements will I be working with?

The Contracts Executive will work with a variety of legal agreements, including Non-Disclosure Agreements, Certificates of Engagement, option extension letters, and contracts related to talent, rights, location agreements, and other production-related documents.

Will I have opportunities to engage with other departments within the company?

Yes, the role involves liaising with various internal departments, such as Finance, to prepare contract bundles, manage invoicing, and coordinate contract approvals, facilitating inter-departmental collaboration.

Does the role require any specific software proficiency?

Yes, the role requires proficiency in Microsoft Word, Outlook, Excel, and PowerPoint as part of the day-to-day responsibilities.

How does the company ensure that the Contracts Executive can effectively manage their workload?

The company expects the Contracts Executive to identify, prioritize, and manage urgent assignments while maintaining flexibility and effective communication with team members to manage expectations regarding workload.

What personal characteristics are valued in this role?

Valued personal characteristics include a friendly and approachable demeanor, a proactive and responsible attitude, a creative approach to problem-solving, and the ability to collaborate effectively as part of a team.

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