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Corporate bank – PA Utility, AS

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Deutsche Bank

Nov 2, 2024

Applications are closed

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Mumbai

Requirements

  • Excellent verbal and written communication skills. Ability to converse clearly with regional and global employees
  • Highly organized individual and an excellent planner with attention to detail
  • Experience of working in multi-tasking, timeliness, and quality focused environments
  • Good organizational skills and the ability to prioritize heavy workloads to ensure optimum service delivery, demonstrating flexibility when handling multiple tasks
  • Ability to work well under pressure in a fast-paced environment.
  • Excellent computer skills (MS Office) including email applications.
  • Ability to work well in virtual teams in matrix organizations.
  • Flexible, reliable and adaptable with a positive approach
  • Able to proactively initiate, develop, and maintain effective working relationships with team members including stakeholders, demonstrating the ability to cooperate with a variety of people.
  • The ability to anticipate needs and act independently
  • Ability to handle confidential information and use discretion around sensitive management issues
  • Bachelor’s degree level (Business Administration) or equivalent qualification
  • Experience in a business management/control discipline / project management
  • Significant attention to detail and high degree of initiative
  • Excellent skills in using MS Office in specific Power Point and Excel
  • Driven and motivated to work under tight timelines.
  • Excellent communication & Coordination skills
  • B2 / C1 level German speaking is an added advantage

Responsibilities

  • Acting as an owner and the first point of contact to coordinate tasks and admin activities for the Managing Director and/or Director including:
  • Co-ordinate calendars / schedules to ensure effective time management and prioritization of engagements where necessary
  • Own the setup of meetings across multiple time zones, booking rooms and coordinating catering so that events run without disruption.
  • Working with the Site Lead Assistant to co-ordinate and oversee site-wide events.
  • Prepare materials for internal and external mandates e.g. presentations, spreadsheets, management reports, agendas to a professional standard, maintaining attention to detail
  • Provide administrative support for project work and ad hoc activities, including division specific tasks (eg on-boarding, space planning)
  • Establish trust to be able to handle sensitive telephone and email correspondence.
  • Cover for other assistants for holiday/sickness
  • Screen telephone calls, pass on messages.
  • Actively share knowledge with fellow Assistants and foster support culture across divisions and provide cover when other team assistants are out of office
  • Works with other Assistants where necessary to ensure support needs are covered eg short-term absence
  • Supporting and coordinating with Team Lead Assistant with onboarding and offboarding process for joiners and leavers to the team, including email communications, IT set up, drive access, advising on asset collection and return
  • Managing team email distribution lists, update joiners and leavers and conduct periodic recertification in coordination with Team Lead Assistant
  • Managing and coordinating Travel requests and submission of reimbursement claims thereof.
  • Expense management – coordinating for payments of the vendor invoices & submitting reimbursement claims
  • Recertification & new access requests, approvals of various business drives, share point and business applications
  • Managing the on-boarding process for new joiners, movers & off-boarding for all leavers.
  • Required to undertake special project work as requested and on an ad hoc basis.
  • Managing and coordinating Travel requests and submission of reimbursement claims thereof
  • Managing approval matrix in the system
  • Document Archiving
  • Implement best practices

FAQs

What is the job title for this position?

The job title is Corporate Bank – PA Utility, AS.

Where is this position located?

This position is located in Mumbai, India.

Is this a full-time or part-time position?

This is a full-time position.

What is the job ID for this role?

The job ID for this role is R0359176.

What type of employment is this job?

This job is a regular employment position.

What are the main responsibilities of this role?

Main responsibilities include coordinating tasks for executives, managing calendars, preparing materials for meetings, supporting project work, managing travel requests, and overseeing the onboarding and offboarding process.

What qualifications are required for this job?

A bachelor's degree in Business Administration or an equivalent qualification is required, along with experience in business management/control or project management.

Are there specific computer skills required for this role?

Yes, excellent skills in using MS Office, particularly PowerPoint and Excel, are required.

What benefits does Deutsche Bank offer for this position?

Benefits include a best-in-class leave policy, gender-neutral parental leaves, child care assistance reimbursement, flexible working arrangements, and comprehensive hospitalization insurance, among others.

Is knowledge of German language advantageous for this role?

Yes, B2/C1 level German speaking skills are considered an added advantage.

How does Deutsche Bank support employee development?

Deutsche Bank offers training and development opportunities, coaching from experts, a culture of continuous learning, and a range of flexible benefits that employees can tailor to their needs.

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Deutsche Bank

Finance
Industry
10,001+
Employees
1869
Founded Year

Mission & Purpose

At Deutsche Bank, we give original thinkers the space and support they need to shine. Merging local knowledge with global vision, in-depth insight with industry-leading digital expertise, if you’re an innovator by nature, we can help you to unleash your potential. We see things differently at Deutsche Bank – and we’re proud of our fresh perspective. Today, we’re driving growth through our strong client franchise, investing heavily in digital technologies, prioritising long-term success over short term gains, and serving society with ambition and integrity. Wherever your interests lie – in investment banking, trading, private wealth, asset management, retail banking - or many of the infrastructure functions that support them – you’ll discover resources, training and opportunities designed to keep you ahead of the curve. Intelligence has no boundaries: we welcome high-achieving, talented individuals from any background.

Benefits

  • Home office flexible work time

    We support flexible working, whether that’s working from home, flexible working hours or even part-time working. However, it is important to note that opportunities will vary depending on your particular role.

  • Annual leave & more

    Employees are entitled to generous leave allowance (details should be discussed with local recruitment teams). Additionally, paid leave is granted for special events including, wedding/civil partnerships, compassionate leave, paternity leave or when you’re caring for a sick child. On top of the statutory 36 months of parental leave (Germany), Deutsche Bank offers an extra six months of parental leave – providing you have been with us for more than three years.

  • Support & Counselling

    Whether you need professional help or personal advice: Deutsche Bank offers a comprehensive support network ranging from career advice, mental health support, assistance in finding childcare or social care for the elderly.

  • Health insurance

    You can choose between statutory or a range of private health insurance options. Our statutory health insurance ‘Betriebskrankenkasse BKK’ is available exclusively to Deutsche Bank employees and their families. Aside from shorter waiting times for appointments, BKK provides access to expert medical consultations over the phone and regular health checks.

  • Sick pay

    Beyond statutory sick pay, Deutsche Bank will also cover the difference between your net salary and the statutory sickness benefit allowance. The duration of the sick pay will be dependent on the number of years you’ve worked with us.

  • Pension

    We understand that pensions can be a dry topic; however here at Deutsche Bank, we are dedicated to simplifying the complexities, so that all of our people can enjoy their lives beyond work. To provide a great foundation for your future, we provide our people with a comprehensive pension scheme that delivers all the security and all the flexibility you need.