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Corporate Citizenship Operations Administrator, Officer

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State Street

Sep 20, 2024

  • Job
    Full-time
    Junior, Mid & Senior Level
  • Accounting & Tax
    Business, Operations & Strategy
  • Quick Apply

AI generated summary

  • You need basic accounting knowledge, financial software proficiency, strong analytical and organizational skills, and experience in a global matrixed environment. Interest in community engagement is essential.
  • You will manage financial activities, prepare statements, handle invoicing, support grant operations, and assist with audits and administrative tasks related to foundation activities.

Requirements

  • Knowledge of basic accounting principles and experience with bookkeeping, financial transaction management and creation of financial statements
  • Proficiency with financial software systems and the ability to quickly learn new technology platforms
  • Strong analytical skills, including interpreting and communicating financial data
  • Highly organized with the ability to determine how to accomplish assigned tasks with minimal direction
  • Experience working in a matrixed environment at a global company, including working with colleagues in other locations, reporting to off-site managers, and effectively balancing tasks assigned by multiple managers
  • Experience in business operations, accounting and compliance/risk management a plus
  • Proficiency in MS Excel and PowerPoint
  • Knowledge of and passion for community engagement, including interest in and awareness of corporate social responsibility and/or the nonprofit sector.

Responsibilities

  • Handle bookkeeping and financial activities for State Street Foundation, including entering data into accounting software/database to record and track income and transactions
  • Prepare monthly financial statements showing income and expenditures, verifying the accuracy of accounts to reconcile any inaccuracies
  • Prepare financial statements and documentation as required for State Street Foundation’s annual tax payments and filings, as well as internal and external audits
  • Handle administrative activities associated with the India 2% program, including working with the India Finance team to prepare financial statements and reporting as well as supporting Corporate Citizenship leadership and grantmaking team as required
  • Handle invoices, receipts and payment processing including verifying and approving vendor invoices, in coordination with the GHR/CC COE Services team as appropriate
  • Track bank account balances and invoices, maintaining a system for organizing invoices and payments
  • Conduct other activities and initiatives as assigned

FAQs

What are the main responsibilities of the Corporate Citizenship Operations Administrator, Officer?

The main responsibilities include handling bookkeeping and financial activities for the State Street Foundation, preparing financial statements, assisting with tax filings and audits, managing administrative activities associated with the India 2% program, processing invoices and payments, and tracking bank account balances.

What qualifications are required for this role?

Candidates should have knowledge of basic accounting principles, experience with bookkeeping and financial statement creation, proficiency with financial software, strong analytical skills, and experience in a global, matrixed environment. Proficiency in MS Excel and PowerPoint is also required.

Is experience in corporate social responsibility a requirement?

While not a strict requirement, knowledge of and passion for community engagement, including an interest in corporate social responsibility and the nonprofit sector, is a plus.

Will I need to work with teams in different locations?

Yes, you will work in a matrixed environment, collaborating with colleagues in other locations while managing tasks assigned by multiple managers.

What financial software systems are used in this role?

The specific financial software systems are not detailed in the job description, but candidates should have proficiency with financial software and the ability to quickly learn new technology platforms.

Are there any additional initiatives I might be involved in?

Yes, you may conduct other activities and initiatives as assigned beyond the defined responsibilities.

How is success measured in this role?

Success is measured by the accurate management of financial records, timely preparation of financial statements, and efficient support of the Corporate Citizenship team and their initiatives.

Is this position full-time or part-time?

The job description does not specify, so please check with the hiring team for confirmation.

Do you offer training for new technologies used in this role?

Yes, there is an expectation for the candidate to quickly learn new technology platforms, indicating that training may be provided as necessary.

Will I be handling sensitive financial information?

Yes, as an Operations Administrator, you will be responsible for handling sensitive financial data, including financial statements, invoices, and payment processing.

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State Street

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