Engaged Learning and Undergraduate Education Executive Assistant

University of Michigan

Oct 29, 2024

Applications are closed

Job
Full-time
Senior Level
People, HR & Administration
Business, Operations & Strategy
Ann Arbor

Requirements

High School Diploma and a minimum of 5 years of administrative and/or project experience
Demonstrated history of assessing and prioritizing tasks and obligations for supported leaders
Demonstrated history of successful completion in carrying out complex tasks
Demonstrated ability to prioritize among competing goals, while paying attention to detail and tracking all responsibilities and tasks
Ability to work independently
Strong written and oral English language skills and an ability to represent the Provost's Office to a broad range of constituents
Demonstrated commitment to the principles of diversity, equity, and inclusion
Strong sense of commitment and responsibility in supporting the senior staff members, the Office of the Provost and the University

Responsibilities

Coordinate complex calendars by scheduling in-person meetings, virtual meetings, and conference calls
Prepare agendas and take minutes at relevant meetings
Purchase materials as requested
Coordinate travel itineraries and reconcile expenses
Help with the review and maintenance of website content, policies, and guidelines
Handle confidential matters using your knowledge of organization practices
Provide back-up support to other Provost Office staff
Work across a large, decentralized organization with diverse groups
Represent the Provost's Office to a broad range of individuals through various modes of communication
Coordinate logistics of in-person meetings, conferences, and events including room reservations, catering, and materials preparation
Facilitate arrangements for campus visitors including communications, accommodations, transportation, and corresponding meetings or events
Create and review presentation materials for a wide range of constituents
Manage projects and new initiatives as assigned
Assist in managing projects and deadlines and improve their workflow
Create and maintain planning templates for use across units
Circulate surveys, compile results, and monitor for completion through tools such as Qualtrics, Excel, Google Forms, and Sheets

FAQs

What is the primary role of the Engaged Learning and Undergraduate Education Executive Assistant?

The primary role is to provide administrative support to the Assistant Vice Provost for International Engagement, the Chief International Safety Officer, and the Assistant Vice Provost for Undergraduate Education, while coordinating special projects and events.

What qualifications are required for this position?

A High School Diploma and a minimum of 5 years of administrative and/or project experience are required, along with a demonstrated history of assessing and prioritizing tasks.

Is a cover letter required to apply for this position?

Yes, a cover letter is required and should be attached to the first page of your resume.

What types of tasks will the Executive Assistant be responsible for?

Tasks will include coordinating complex calendars, preparing agendas and minutes, purchasing materials, managing travel itineraries, and handling confidential matters.

What is the salary range for this role?

The salary range for this role is $62,000 - $72,000.

Does this position require event planning experience?

Yes, the position includes responsibilities for event planning, such as coordinating logistics for in-person meetings, conferences, and events.

What tools are mentioned for project management?

Tools mentioned include Qualtrics, Excel, Google Forms, and Google Sheets.

What are the work mode options for this position?

The position may offer hybrid or mobile/remote work modes, at the discretion of the hiring department.

What is the commitment related to diversity, equity, and inclusion for this role?

There is a demonstrated commitment to the principles of diversity, equity, and inclusion in supporting the senior staff members and the Office of the Provost.

How long will the job posting be available?

Job openings are posted for a minimum of seven calendar days, and the review and selection process may begin as early as the eighth day after posting.

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