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Event Sales Coordinator (Highmark Stadium - Buffalo Bills)

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ASM Global

1mo ago

  • Job
    Full-time
    Junior Level
  • Sales & Business Development
  • Buffalo
  • Quick Apply

AI generated summary

  • You need a Bachelor’s degree, 1-2 years in group sales, strong communication skills, proficiency in Microsoft Office and Adobe, and the ability to manage multiple projects. Flexibility for extended hours is essential.
  • You will manage event logistics, maintain sales documentation, process payments, track revenue, support catering decisions, and assist with on-site events and client follow-ups.

Requirements

  • Bachelor’s Degree in a related area of study preferred and 1-2 years’ related experience of groups sales (sports, attractions, or hotel industry preferred)
  • Excellent interpersonal, verbal and written communication skills; ability to communicate effectively at all levels both internally and externally
  • Proficient in Microsoft Office and Adobe
  • Able to simultaneously manage a high level of detail across multiple projects
  • Quick learner with ability to handle multiple projects and meet deadlines
  • Ability to work well with different personalities
  • Food and beverage experience preferred
  • Entrepreneurial spirit, energetic and outgoing personality with a creative, and a proactive approach to work
  • Excellent written and verbal communication skills
  • Knowledge of Archtics/Customer Relationship Management (CRM)
  • Must be proficient with Microsoft Word, Excel, and PowerPoint and have strong writing and organizational skill
  • Working knowledge of local/regional markets, venue operations, and special events industries
  • Excellent self-accountability for high personal standards of conduct and professionalism
  • Must have sufficient mobility to perform tasks including constant reaching, bending, stooping, wiping, pushing, and pulling for extended periods of time
  • Specific vision abilities required by this job include close vision and the ability to adjust focus
  • Must be flexible to work extended hours due to business requirements including late nights, weekends and holidays including all games and major stadium events
  • Must have the ability to lift, push, pull approximately 25lbs
  • Must be able to stand and/or walk for up to 10 hours during a single shift, while navigating ramps, stairs and elevators

Responsibilities

  • This role is responsible for managing a wide range of support duties related to the daily event needs, food and beverage execution, operations, sales and private events. As such, responsibilities include but are not limited to the following.
  • In relation to the Sales & Special Events Sales Team, the Sales Coordinator is responsible for:
  • Maintaining Sales Playbook including up-to-date SOPs
  • Maintain inventory for waiver/legal documentation – including vendor agreements, certificates of insurance, etc.)
  • Writing, filing, verifying Private Event Contracts and Documentation
  • Process Special Events Turnover (including Momentus requests, all Seated floorplans, etc.)
  • Assist in payment processing and post event payments
  • Maintain monthly revenue & booking trackers and KPI recaps for Private Events
  • Maintain weekly financial tracker & missing payments reports
  • Maintain Sales Events Record Keeping
  • Provide on-site support for Sales & Special Events
  • In relation to the Catering Team, the Sales Coordinator is responsible for:
  • Working closely with the client on catering package decisions
  • Maintaining proper follow-up on payment from the client
  • Administer event timelines in Momentus booking system
  • Create and maintain up-to-date food & beverage menu options for private event packages
  • Process catering transactions

FAQs

What are the primary responsibilities of the Event Sales Coordinator?

The primary responsibilities include organizing logistics and execution for private events, managing support duties related to sales, food and beverage execution, and operations, as well as maintaining documentation and financial records.

What educational background is preferred for this position?

A Bachelor’s Degree in a related area of study is preferred, along with 1-2 years of related experience in group sales, particularly in sports, attractions, or the hotel industry.

What skills are essential for the Event Sales Coordinator role?

Essential skills include excellent interpersonal and communication abilities, proficiency in Microsoft Office and Adobe, strong organizational skills, and the capacity to manage multiple projects simultaneously.

Is there a physical component to the job?

Yes, the role requires mobility for tasks such as reaching, bending, and lifting up to 25 lbs, as well as the ability to stand or walk for up to 10 hours during a single shift.

What are the working hours for this position?

The position requires flexibility to work extended hours, including late nights, weekends, and holidays, particularly during all games and major stadium events.

What is the compensation package for this role?

The compensation package includes a competitive salary of up to $63,000 plus commission, along with a generous benefits package that covers medical, dental, vision, life and disability insurance, paid vacation, and a 401k plan.

Are there opportunities for growth within Legends Global?

Yes, Legends Global is committed to building an inclusive workplace where employees can grow their careers and make an impact.

What type of event experience is preferred for this role?

Food and beverage experience is preferred, along with knowledge of venue operations and the special events industry.

What software proficiency is required for this position?

Proficiency in Microsoft Word, Excel, PowerPoint, and familiarity with Customer Relationship Management (CRM) systems, particularly Archtics, is required.

Does Legends Global promote diversity in hiring?

Yes, Legends Global is an Equal Opportunity/Affirmative Action employer and encourages applicants from diverse backgrounds, including women, minorities, individuals with disabilities, and protected veterans.

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ASM Global

Home to the World's Biggest Moments

Entertainment & Media
Industry
10,001+
Employees
2019
Founded Year

Mission & Purpose

ASM Global is the world’s leading venue management company and producer of live event experiences. With over 350+ premier venues spanning worldwide, we operate and invest in the world's most important stadiums, arenas, convention centers and theaters, including entertainment districts and mixed-use developments. We produce over 20,000 live events annually, welcoming over 164 million guests each year. As the global leader in content programming and revenue optimization, using the latest data-driven marketing disciplines, our best-in-class management reliably delivers maximum value and profitability for venue owners. Beyond the walls of our venues, ASM Global is on the ground, working to invest in people, strengthen our communities, and protect the environment. Our corporate social responsibility platform, ASM Global Acts, is a refreshing, modern commitment to social equity and global sustainability. A robust and growing DE&I initiative, commitment to local purchasing, and prioritizing green innovations (with an industry-high 40+ certified green venues) are just a couple examples of ASM Global’s impactful, world-friendly outlook. As the global industry leader, we understand the importance of setting an exceptional example, while having a great time doing it.