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Events & Marketing Coordinator

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Montagu Evans

15d ago

  • Job
    Full-time
    Junior Level
  • Customer Relations
    Marketing
  • London

AI generated summary

  • You should have 1-2 years of events support experience, strong organizational skills, clear communication, proficiency in Microsoft Office, and a positive, hands-on team player attitude.
  • You will coordinate events, manage logistics, prepare materials, handle communications, maintain attendee data, support marketing operations, and oversee branded materials for successful events.

Requirements

  • • Experience supporting events (typically 1-2 years), ideally in a professional services or similar fast-paced environment.
  • • Highly organised with strong attention to detail; confident juggling multiple tasks and deadlines.
  • • Clear, professional communication style; comfortable working with senior stakeholders and external suppliers.
  • • Confident using Microsoft Office and quick to learn new systems (CRM, email marketing etc.).
  • • Positive, can-do team player who enjoys being hands-on and making things run smoothly.

Responsibilities

  • This role provides hands-on coordination and administrative support across the firm’s events programme and related marketing activity. You’ll help deliver high-quality client and colleague events by supporting logistics, communications, attendee management and post-event follow-up, ensuring a consistent brand experience.
  • Event coordination
  • Support the planning and delivery of client and firm events including roundtables, breakfasts, dinners, internal conferences and external industry events (e.g., UKREiiF).
  • Help source venues and suppliers, arrange site visits where needed, and coordinate event requirements such as catering and room set-up.
  • Prepare event materials (agendas, delegate lists, briefing packs, name badges, signage) and help ensure brand alignment.
  • Provide on-the-day support: registration/delegate management, supplier coordination and troubleshooting.
  • Event communications and invitations
  • Support pre- and post-event communications, including drafting and sending invitations, reminders and follow-ups using the firm’s email marketing platform.
  • Maintain attendee lists, RSVPs and dietary/access requirements, ensuring information is handled appropriately.
  • Administration, tracking & reporting
  • Maintain accurate event data and attendee records in line with GDPR and internal processes (including uploading attendee lists/notes to CRM where required).
  • Keep event documentation organised (briefs, run sheets, supplier details, budgets/invoices as directed).
  • Marketing & Team Support
  • Support day-to-day marketing operations: maintaining calendars and inboxes, helping gather content for internal comms (e.g., newsletters), and updating shared resources (e.g., business card portal).
  • Help manage branded materials and giveaways for events, monitoring stock levels and supporting re-orders.

FAQs

What is the primary responsibility of the Events & Marketing Coordinator?

The primary responsibility is to provide hands-on coordination and administrative support for the firm’s events program and related marketing activities, ensuring high-quality delivery of client and colleague events.

How many years of experience are required for this role?

Typically, 1-2 years of experience supporting events, ideally in a professional services or similar fast-paced environment, is required.

What types of events will I be coordinating?

You will be coordinating a variety of events including roundtables, breakfasts, dinners, internal conferences, and external industry events.

What skills are important for this role?

Important skills include strong organization and attention to detail, professional communication, the ability to juggle multiple tasks and deadlines, and proficiency in Microsoft Office.

Will I need to manage attendee communications?

Yes, you will support pre- and post-event communications, including drafting and sending invitations, reminders, and follow-ups.

Is experience with email marketing platforms necessary?

While direct experience with email marketing platforms is beneficial, being confident in learning new systems is also important for this role.

What kind of support will I provide on the day of events?

You will provide on-the-day support including registration and delegate management, supplier coordination, and troubleshooting any issues that arise.

How will I be involved in post-event activities?

You will assist with post-event follow-up communications and maintain accurate event data and attendee records in line with GDPR and internal processes.

Are there opportunities for career growth within this role?

Yes, this role offers opportunities to gain valuable experience across various aspects of event coordination and marketing, which can lead to further career advancement within the firm.

What is the work culture like in this position?

The work culture is collaborative and fast-paced, requiring a positive, can-do team player who enjoys being hands-on and making events run smoothly.

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Montagu Evans

A property consultancy. A partnership. We care about people. About spaces to live work, communicate and connect.

Real Estate
Industry
201-500
Employees
1921
Founded Year

Mission & Purpose

Montagu Evans is an independent property consultancy, owned and run by a group of partners that are leaders in their respective fields and who are committed to leaving a legacy of quality work that benefits clients, the built environment and society as a whole. At our firm, the owners of the business do the work, meet the clients and have the freedom to assemble their own teams to suit each unique requirement. This highly flexible and collaborative approach, tailoring the talent to the complexity of the work, has enabled us to develop a business that has spanned nearly a century. Our work encompasses planning and development, property management, specialist valuations and transactions. Together we create inspiring places to live, work, communicate and connect. We care about legacy, partnerships and people. Advising clients with complex planning and development challenges.