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Executive Administrative Assistant

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NXP Semiconductors

Aug 26, 2024

  • Job
    Full-time
    Expert Level
  • People, HR & Administration
    Business, Operations & Strategy
  • San Jose
  • Quick Apply

AI generated summary

  • You need 10+ years as an Executive Assistant, attention to detail, decision-making skills, event coordination ability, proficiency in MS Office, and a college degree. Adaptability to IT systems is essential.
  • You will manage executive schedules, coordinate travel, plan meetings and events, prepare presentations, handle expense reports, maintain confidentiality, and represent the company professionally.

Requirements

  • 10+ years as an Executive Administrative Assistant
  • Highly attentive to detail, thorough and thoughtful approach to work
  • Effective at professionally and productively managing interruptions of workflow with poise, while remaining flexible and accessible to minimize disruption
  • Highly effective decision making and ability to prioritize daily tasks, anticipate needs, and propose solutions
  • Highly collaborative and effective in planning and coordination of team and social events
  • Highly proactive in anticipating needs of the SVP and resourceful under pressure
  • Adept and open to learning various new internal IT systems as needed (e.g., Concur, Ariba, SAP)
  • Highly capable with MS Office applications including Outlook, Excel, PowerPoint, Teams, Sharepoint, Adobe and next gen AI-based productivity tools
  • Ideal candidates should possess a college degree

Responsibilities

  • - Manage the schedules/calendars for executive staff
  • - Book and coordinate itineraries for domestic and international travel
  • - Plan and manage travel and logistics for offsite staff meetings
  • - Assist with the preparation of PowerPoint presentations using supporting charts and graphs
  • - Coordinate meeting agendas and consolidate materials
  • - Drive and coordinate Quarterly Communication Town Hall meetings and logistics
  • - Manage social events and community engagement for local teams in San Jose as part of the Global Operations Admin team as well as team event planning and logistics.
  • - Reconcile purchasing card spending and expense reports
  • - Enter purchase requisitions and order supplies
  • - Maintenance of highly confidential information
  • - Apply excellent judgement as a representative of NXP in interactions with NXP senior leaders, customers, and global teams
  • - Other duties as required

FAQs

What are the primary responsibilities of the Executive Administrative Assistant?

The primary responsibilities include managing executive schedules, coordinating travel itineraries, preparing PowerPoint presentations, organizing meetings, and managing social events, among other duties.

What qualifications are desired for this position?

The ideal candidate should have 10+ years as an Executive Administrative Assistant, be highly attentive to detail, have effective decision-making skills, and possess a college degree.

Is experience with specific IT systems required?

Yes, the candidate should be adept and open to learning various internal IT systems such as Concur, Ariba, and SAP.

What software applications should candidates be proficient in?

Candidates should have a high level of proficiency in MS Office applications, including Outlook, Excel, PowerPoint, Teams, SharePoint, and Adobe, as well as next-gen AI-based productivity tools.

What is the base salary for this position?

The base salary ranges from $86,700 to $119,100 annually, with the average around $108K.

Are there additional benefits provided with this position?

Yes, the company offers competitive benefits, including health, dental, and vision insurance, a 401(k), and paid leave.

Is this position eligible for remote work?

Yes, the role supports remote work in a hybrid format.

What is the company policy on equal opportunity employment?

NXP is an Equal Opportunity/Affirmative Action Employer, ensuring fairness regardless of age, color, national origin, race, religion, gender, sexual orientation, and other protected characteristics.

What type of interpersonal skills are necessary for this role?

Excellent interpersonal skills are essential, as the role involves representing NXP in interactions with senior leaders, customers, and global teams.

How should the candidate handle confidential information?

The candidate must handle confidential information with integrity and maturity, maintaining a high level of sensitivity.

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NXP Semiconductors

Secure Connections for a Smarter World.

Manufacturing & Electronics
Industry
10,001+
Employees
2006
Founded Year

Mission & Purpose

NXP Semiconductors N.V. (NASDAQ: NXPI) enables a smarter, safer and more sustainable world through innovation. As a world leader in secure connectivity solutions for embedded applications, NXP is pushing boundaries in the automotive, industrial & IoT, mobile, and communication infrastructure markets. Built on more than 60 years of combined experience and expertise, the company has approximately 31,000 employees in more than 30 countries and posted revenue of $11.06 billion in 2021.