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Executive Administrative Assistant

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Johnson & Johnson

Yesterday

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • New Brunswick

AI generated summary

  • You need a high school diploma, 8 years supporting senior management, strong tech skills, organization, communication, leadership, problem-solving abilities, and flexibility in a fast-paced environment.
  • You will manage the executive's calendar, coordinate meetings and travel, onboard new hires, maintain team documents, and support projects related to Global Health Equity.

Requirements

  • A minimum of a high school diploma is required.
  • A minimum of 8 years of experience supporting senior management is required.
  • Skills in J&J systems (Workday, OurSource, eMarketplace, Concur, Zoom and Teams) preferred.
  • Strong knowledge of technology a plus (PPT, Excel, Sharepoint) preferred.
  • Strong organizational skills and being detail-oriented are required.
  • Excellent oral and written communication skills are required.
  • Strong leadership, interpersonal, analytical, and problem-solving skills required.
  • Required to exercise sound judgment and discretion, independently assess, and resolve complex situations and shift priorities as the need arises.
  • Must demonstrate flexibility, while maintaining sense of urgency.
  • Must model positive, “can-do” attitude and Credo Values.
  • Challenges the status quo, looks for/adopts best practices, embraces change.
  • Demonstrates efficiency and comfort in a fast-paced environment.
  • Position may require coordination of and attendance at events outside normal business hours.
  • This position is in New Brunswick, NJ and will require 3 days in office.

Responsibilities

  • The Executive Administrative Assistant provides full-time support to the VP, Global Social Impact & Partnerships.
  • Must possess the ability to anticipate executive needs and collect/prepare information for executive review and action; provides supervisor with reminders of upcoming events and project-related deadlines; maintains active list of follow up and action items on behalf of the VP.
  • Manages active and often rapidly changing executive calendar.
  • Coordinates and schedules live meetings via Zoom and Teams. Coordinates team events and off-site meetings; coordinates room assignments; prepares meeting agendas and materials.
  • Manages complicated travel arrangements: flights, cars, hotels, etc and keeps track of receipts and submits expense reports on a monthly basis.
  • Helps gather agenda items and pre-read documents for distribution ahead of team meetings.
  • Onboards new team hires by coordinating new hire badge retrieval, parking barcodes; trains new hires on J&J specific sites like Concur, JJEDS, Home, eMarketplace, etc; orders laptops, Amex cards; sets up Concur profiles; orders mobile phones and upgrades mobile plans as needed; works with IT and J&J Ergonomics to ensure offices are set up properly; coordinate with GHE operations lead to support onboarded decks and materials specific to the employee.
  • Candidate ensures the team’s organizational charts and email distribution lists are up to date at all times; liaises with external visitors to get them signed in and access to WHQ facilities; orders supplies through eMarketplace; organizes team offsites, LT meetings, team building events and volunteer opportunities as needed.
  • A team player, the Executive Assistant, helps implement projects to support Global Health Equity, as needed; Creates schedules and project timelines. Tracks deliverables and monitors and reports on project progress. Evaluates and assesses result of projects.

FAQs

What is the job title for this position?

The job title is Executive Administrative Assistant.

Where is the job located?

The job is located in New Brunswick, New Jersey.

What are the primary responsibilities of the Executive Administrative Assistant?

The primary responsibilities include providing full-time support to the VP, managing complex calendars, coordinating meetings, handling travel arrangements, onboarding new team hires, and supporting project implementation.

What are the required qualifications for this position?

A minimum of a high school diploma and at least 8 years of experience supporting senior management are required.

Is experience with specific J&J systems preferred for this role?

Yes, familiarity with J&J systems such as Workday, OurSource, eMarketplace, Concur, Zoom, and Teams is preferred.

What skills are necessary for this position?

Strong organizational skills, attention to detail, excellent communication skills, leadership, interpersonal skills, analytical abilities, and problem-solving skills are necessary.

What is the expected work schedule for this position?

The expectation is to work in the office 3-4 days per week and work from home 1-2 days per week.

Will this position require any travel?

Yes, this position may require up to 10% travel.

Are there opportunities for overtime in this role?

Yes, this position is eligible for overtime.

What is the anticipated base pay range for this position?

The anticipated base pay range is $60,900 - $97,000.

What benefits are offered to employees in this position?

Benefits include medical, dental, vision, life insurance, short- and long-term disability, retirement savings plan options, vacation, sick time, parental leave, and other time off benefits.

Is Johnson & Johnson an equal opportunity employer?

Yes, Johnson & Johnson is an Equal Opportunity Employer and welcomes qualified applicants regardless of race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.

How can individuals with disabilities request accommodations during the interview process?

External applicants can contact Johnson & Johnson via their careers contact page, while internal employees can reach out to AskGS for accommodation resources.

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Johnson & Johnson

Hospitals and Health Care

Science & Healthcare
Industry
10,001+
Employees

Mission & Purpose

Profound Change Requires Boldness. Johnson & Johnson is the largest and most diversified healthcare products company in the world. We’re producing life-changing breakthroughs every day, and have been for the last 130 years. The combination of new technologies and your expertise enables amazing things to happen. Those working in medical devices are 3-D printing artificial joints personalized for each patient, while researchers in pharmaceuticals use AI to discover lifesaving drugs. Imagine what the rest of our team of 134,000 people at 260 companies in more than 60 countries across the world is accomplishing. We redefine what it means to be a big company in today’s world.