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Executive Administrative Partner

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Meta

Dec 21

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
  • Menlo Park

AI generated summary

  • You need 4+ years of admin support, travel logistics, and calendar management for executives, with BA/BS. Experience in strategic event planning, global team collaboration, and confidentiality is essential.
  • You will manage calendars, coordinate meetings and travel, prepare reports, organize events, foster inter-departmental relationships, and communicate updates while handling general office tasks.

Requirements

  • 4+ years of relevant experience providing administrative support to 1 or more executives
  • 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
  • 4+ years of relevant calendar management and expense report management experience for 1 or more executives
  • Experience prioritizing multiple projects
  • Experience with Microsoft Office and Google Suite
  • BA/BS
  • Experience planning, executing and driving strategic events and offsites at the executive level, including both leadership and larger team offsites
  • Experience supporting a global (APAC, EMEA, NORAM) team across several timezones
  • Experience collaborating and partnering closely with other administrative professionals, executives, business leads, and key cross functional partners
  • Experience maintaining the utmost confidentiality and discretion in all areas of work
  • Experience in multitasking and changing direction quickly, if needed
  • Experience partnering with cross-functional partners as well as HR for admin staffing and alignments
  • Experience driving strategic projects at the executive level
  • Experience supporting tech functions at a large scale tech company
  • Experience in prioritizing multiple assignments quickly and with high autonomy
  • Experience working with external partners

Responsibilities

  • Coordinate internal and external meetings
  • Manage complex calendar set-up and movement
  • Prepare expense reports and purchase requisitions
  • Coordinate both domestic and international travel arrangements
  • Organize space planning, strategic offsite events and team all-hands meetings
  • Build cross-functional relationships between departments
  • Partner closely with the organizations lead admins
  • Communicate key team and company updates to admins and cross-functional partners
  • General office duties as needed

FAQs

What is the primary role of the Executive Administrative Partner at Meta?

The primary role of the Executive Administrative Partner is to support a VP in the Meta leadership team by managing complex calendars, coordinating travel arrangements, organizing meetings and offsite events, and building cross-functional relationships.

Where will the Executive Administrative Partner be working?

The position is full-time and onsite, with time split between the Burlingame, Menlo Park, and San Francisco offices five days a week.

What qualifications are required for this position?

The required qualifications include 4+ years of experience providing administrative support to executives, coordinating travel logistics, and managing calendars and expense reports. Proficiency in Microsoft Office and Google Suite is also necessary.

Are there any preferred qualifications for this role?

Yes, preferred qualifications include a BA/BS degree, experience in planning strategic events at the executive level, supporting a global team across multiple time zones, and maintaining confidentiality in all work areas.

What kind of experience is needed for travel logistics?

Candidates should have 4+ years of relevant experience coordinating travel logistics on behalf of one or more executives.

Will the selected candidate need to maintain confidentiality?

Yes, the successful candidate must have experience maintaining the utmost confidentiality and discretion in all areas of work.

What is the salary range for the Executive Administrative Partner position?

The salary range is $47.16/hour to $67.50/hour, plus bonus, equity, and benefits, with individual compensation determined by skills, qualifications, experience, and location.

What kind of benefits does Meta offer?

Meta offers a variety of benefits in addition to base compensation, although specific details about benefits can be found on their official benefits page.

Does this position require multitasking capabilities?

Yes, experience in multitasking and the ability to quickly change direction as needed are important for this role.

Is experience in the tech sector preferred for this position?

Yes, experience supporting tech functions at a large-scale tech company is a preferred qualification for this position.

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Meta

Technology
Industry
10,001+
Employees
2004
Founded Year

Mission & Purpose

Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology.