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Executive Administrative Partner

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Meta

19d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Sunnyvale

AI generated summary

  • You must have 5+ years in administrative support, travel coordination, calendar management, and event planning, plus experience with Microsoft Office, Google Suite, and handling global teams.
  • You will coordinate meetings, manage calendars, prepare expense reports, arrange travel, organize events, build relationships across departments, and handle general office tasks as needed.

Requirements

  • 5+ years of relevant experience providing administrative support to 1 or more executives
  • 5+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
  • 5+ years of relevant calendar management and expense report management experience for 1 or more executives
  • Experience prioritizing multiple projects
  • Experience with Microsoft Office and Google Suite
  • BA/BS
  • Experience planning, executing and driving strategic events and offsites, including both leadership and larger team offsites
  • Experience supporting a global (APAC, EMEA, NORAM) team across several timezones
  • Experience maintaining confidentiality and discretion in all areas of work

Responsibilities

  • Coordinate internal and external meetings
  • Manage complex calendar set-up and movement
  • Prepare expense reports and purchase requisitions
  • Coordinate both domestic and international travel arrangements
  • Organize space planning, strategic offsite events and team all-hands meetings
  • Build cross-functional relationships between departments
  • Partner closely with team lead admins
  • Communicate key organizational and company updates to admins and cross-functional partners
  • General office duties as needed

FAQs

What are the primary responsibilities of the Executive Administrative Partner?

The primary responsibilities include coordinating internal and external meetings, managing complex calendars, preparing expense reports, coordinating travel arrangements, organizing offsite events, building cross-functional relationships, and handling general office duties as needed.

What minimum qualifications are required for this position?

The minimum qualifications include 5+ years of relevant experience providing administrative support to executives, coordinating travel logistics, calendar management, experience prioritizing multiple projects, and proficiency in Microsoft Office and Google Suite.

Is a degree required for this position?

A BA/BS is preferred but not explicitly required as part of the minimum qualifications.

What kinds of events will the Executive Administrative Partner be responsible for organizing?

The Executive Administrative Partner will be responsible for organizing strategic offsite events and team all-hands meetings.

Will the role involve supporting teams across different time zones?

Yes, experience supporting a global team across several time zones is preferred for this role.

What is the salary range for the Executive Administrative Partner position?

The hourly wage ranges from $48.37 to $69.52, plus bonus, equity, and benefits.

Are there opportunities for bonuses or equity in this role?

Yes, in addition to the hourly rate, there are opportunities for bonuses, equity, and benefits.

Does Meta provide accommodations for candidates with disabilities?

Yes, Meta is committed to providing reasonable accommodations for candidates with disabilities in the recruiting process.

What is the work schedule for this position?

The position is full-time, though specific work hours may vary and could involve hybrid work arrangements.

Will there be opportunities to build relationships across the Meta ecosystem?

Yes, the role requires being resourceful in building relationships across the larger Meta ecosystem.

Technology
Industry
10,001+
Employees
2004
Founded Year

Mission & Purpose

Meta builds technologies that help people connect, find communities, and grow businesses. When Facebook launched in 2004, it changed the way people connect. Apps like Messenger, Instagram and WhatsApp further empowered billions around the world. Now, Meta is moving beyond 2D screens toward immersive experiences like augmented and virtual reality to help build the next evolution in social technology.