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Executive Assistant

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Motorola Solutions

Aug 30, 2024

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • Chicago
  • Quick Apply

AI generated summary

  • You must have 5+ years of experience as an executive assistant, strong proficiency in office productivity tools, excellent communication skills, and the ability to manage a high volume of tasks accurately.
  • You will manage the CFO's calendar, coordinate meetings, support projects, process expenses, facilitate communication, arrange travel, and maintain confidentiality in handling sensitive information.

Requirements

  • 5+ years of experience as an Personal Assistant, Administrative Assistant and/or Executive Assistant
  • Strong proficiency with office productivity projects (Google products such as Gmail, Google Docs, Google Sheets, and Google Slides, or Microsoft Office such as Excel, Work, Outlook, Power Point)
  • Proven experience as an administrative assistant or in other related positions
  • Excellent oral and written communications skills; organization and planning skills
  • Strong problem-solving skills; willingness to assist where needed and solve problems as they arise (scheduling conflicts, logistical issues, etc)
  • Ability to prioritize tasks, manage multiple deadlines, and maintain a high degree of accuracy and attention to detail
  • Must be able to manage a diverse, complex, high volume workload; think proactively, creatively, independently, and analytically
  • Must have a professional, team-focused demeanor at all times, especially when dealing with high-level executive teams
  • Ability to collaborate effectively with colleagues and build strong relationships across the organization
  • Travel Requirements Under 10%
  • Relocation Provided None
  • Position Type Experienced
  • Referral Payment Plan Yes

Responsibilities

  • Meticulously manage the CFO's complex calendar with scheduling, and prioritization of meetings and appointments
  • Coordinate group meetings, team/training events and handle all meeting logistics such as venue, catering, agenda/meeting minutes, etc.
  • Collaborate cross-functionally with executive assistants to CEO, COO, and other senior executives
  • Support in assigned project based work as necessary (slide preparation for town halls, operations reviews, leadership meeting prep work, video creation, etc)
  • Assist with special projects and initiatives conducting research, analyzing data, and preparing presentations
  • Process expense reports, track reimbursements, and maintain accurate financial records
  • Facilitate communication between internal and external stakeholders handling inquiries, filtering information, and ensuring timely and effective communication
  • Arrange domestic and international travel, including flights, accommodations, and ground transportation
  • Maintain the highest level of confidentiality and discretion in handling sensitive information

FAQs

What is the primary purpose of the Executive Assistant role at Motorola Solutions?

The Executive Assistant serves as a critical partner in managing the CFO's day-to-day activities, facilitating communication across the organization, and ensuring the smooth execution of strategic initiatives.

What is the work schedule for this position?

The role will operate on a hybrid schedule based out of the Chicago Office, with expectations to be in the office up to 4 days per week, currently averaging 1-2 days per week.

What are the key responsibilities of the Executive Assistant?

Key responsibilities include managing the CFO's complex calendar, coordinating meetings and events, supporting project-based work, processing expense reports, arranging travel, and maintaining confidentiality.

What qualifications are necessary for this position?

A minimum of 5+ years of experience as a Personal Assistant, Administrative Assistant, or Executive Assistant is required, along with proficiency in office productivity tools and strong communication skills.

Will the Executive Assistant be required to travel?

Travel requirements are under 10% for this position.

What benefits does Motorola Solutions offer to employees in this role?

Benefits include Incentive Bonus Plans, Medical, Dental, Vision benefits, 401K with Company Match, Paid Holidays, Paid Time Off, Employee Stock Purchase Plan, and Paid Parental & Family Leave.

How does Motorola Solutions approach diversity and inclusion in hiring?

Motorola Solutions is an Equal Opportunity Employer and emphasizes a people-first, community-focused culture, encouraging applicants from diverse backgrounds to apply.

Is there any relocation support provided for this position?

No, there is no relocation support provided for this position.

How can candidates request accommodations during the recruitment process?

Candidates can request accommodations by emailing ohr@motorolasolutions.com.

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Motorola Solutions

A global leader in public safety & enterprise security, making communities safer & businesses stay productive & secure.

Manufacturing & Electronics
Industry
10,001+
Employees
2011
Founded Year

Mission & Purpose

Motorola Solutions is a global leader in public safety and enterprise security. Our solutions in land mobile radio communications, video security & access control and the command center, bolstered by managed & support services, create an integrated technology ecosystem to help make communities safer and businesses stay productive and secure. At Motorola Solutions, we’re ushering in a new era in public safety and security.