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Executive Assistant

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HSBC

Dec 13, 2024

Applications are closed

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • New York

Requirements

  • Experience working in the financial services industry is preferred, but not required to be successful
  • At least 5 years of experience working with various level managers and executives in an administrative capacity
  • University degree or equivalent
  • Advanced knowledge in MS Office, calendar/meeting management, travel booking/itinerary management
  • Excellent written and oral communication skills
  • Ability to anticipate executive needs as well as operate independently and handle majority of responsibilities without consultation
  • Excellent organizational skills
  • Excellent knowledge of various computer applications including Teams, SharePoint, Zoom and others
  • Ability to deal with all levels of personnel in a courteous and efficient manner and exercise discretion on confidential matters
  • Excellent customer service resourceful and problem-solving skills

Responsibilities

  • Manage executives’ schedules, maintain calendars, arrange travel and accommodation, prepare expense statements, and perform other various administrative duties
  • Coordinate activities, events, resources, meetings, services and manage internal and external stakeholders
  • Support administration, compose presentations, draft reports and assist with key documents, such as business plans
  • Manage external relationships and service providers
  • Adhere to HSBC policies and maintain confidentiality on sensitive information
  • Work in our New York City office and maintain an in-office presence
  • Multi-task in a fast-paced environment and use sound judgment to prioritize tasks based on urgency and importance

FAQs

What is the purpose of the Executive Assistant role at HSBC?

The Executive Assistant role at HSBC focuses on providing administrative support to executives, managing schedules, coordinating meetings and events, and maintaining confidentiality while exercising tact and diplomacy.

How many executives will an Executive Assistant support?

An Executive Assistant will support up to 5 leaders.

What are the main responsibilities of an Executive Assistant at HSBC?

Main responsibilities include managing schedules, arranging travel and accommodation, preparing expense statements, coordinating activities and events, composing presentations, drafting reports, managing external relationships, and adhering to confidentiality policies.

What qualifications are required for this position?

Candidates should ideally have at least 5 years of experience in an administrative capacity working with various level managers, a university degree or equivalent, advanced knowledge in MS Office, excellent communication skills, and strong organizational abilities.

What is the pay range for the Executive Assistant role?

The pay range for this position is between $78,700.00 and $118,000.00, depending on various factors such as experience, skill set, and specific work location.

Is prior experience in the financial services industry required for this position?

No, experience in the financial services industry is preferred but not required to be successful in this role.

Will the role require working in the office?

Yes, the role requires maintaining an in-office presence at the New York City office.

Does HSBC offer any professional development opportunities for this role?

Yes, HSBC provides tailored professional development opportunities to ensure employees have the right skills for today and tomorrow.

Are benefits included in the compensation package for this role?

Yes, HSBC offers a competitive pay and benefits package, including a robust Wellness Hub and other flexible benefits designed to improve health and well-being.

Is HSBC committed to diversity and inclusion in its hiring practices?

Yes, HSBC is committed to employing a diverse workforce and considers all qualified applicants without regard to various protected traits as outlined in their company policy.

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HSBC

Finance
Industry
10,001+
Employees
1880
Founded Year

Mission & Purpose

Opening up a world of opportunity for our customers, investors, ourselves and the planet. We're a financial services organisation that serves more than 40 million customers, ranging from individual savers and investors to some of the world’s biggest companies and governments. Our network covers 63 countries and territories, and we’re here to use our unique expertise, capabilities, breadth and perspectives to open up a world of opportunity for our customers. HSBC is listed on the London, Hong Kong, New York, Paris and Bermuda stock exchanges.

Culture & Values

  • We value difference

    Seeking out different perspectives

  • We succeed together

    Collaborating across boundaries

  • We take responsibility

    Holding ourselves accountable and taking the long view

  • We get it done

    Moving at pace and making things happen