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Executive Assistant (12-month FTC), Prime Video & Amazon MGM Studios Intl' Communications

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Amazon

1mo ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • London

AI generated summary

  • You must have EA experience, executive calendar management, travel coordination, Microsoft Office skills, efficiency in fast-paced settings, and a track record of process improvements.
  • You will manage calendars, travel, expenses, and team activities; track projects, support leadership, document processes, and foster team culture through events and traditions.

Requirements

  • Experience as an Executive Assistant
  • Experience with executive level calendar management
  • Experience with domestic or international travel coordination
  • Knowledge of Microsoft Office products and applications
  • Experience in a fast-paced, high-tech company
  • Experience designing processes to maximize efficiency
  • Experience leading process improvements

Responsibilities

  • Management of complex calendar and scheduling to support leaders and teams in multiple locations and timezones
  • Manage domestic and international travel
  • Manage expense report coordination and submission
  • Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events)
  • Track and help drive completion of key project deliverables and follow up on pending items
  • Further project management responsibilities to be built over time in collaboration with the Director and team
  • Act as a liaison for direct reports
  • Management of team space, including moves and reconfigurations
  • Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization
  • Document writing, editing, and readiness
  • Plan morale and team building traditions and activities to engender a strong organizational and team culture. Have fun at work and help others do the same!

FAQs

What is the duration of this job position?

This role is a 12-month fixed-term contract.

What departments will the Executive Assistant be supporting?

The Executive Assistant will support the International Communications Director, Director of International Content Campaigns, and Director of Prime Video Communications Europe.

What key skills are required for this role?

Key skills required include strong attention to detail, solid organizational skills, and the ability to manage tight deadlines and multiple requests across global teams.

Is prior experience as an Executive Assistant necessary?

Yes, prior experience as an Executive Assistant is required.

What software proficiency is expected for this role?

Proficiency in Microsoft Office products and applications is expected.

Will the Executive Assistant be involved in travel coordination?

Yes, the Executive Assistant will manage both domestic and international travel arrangements.

Are there any opportunities for personal development in this role?

Yes, the role may include driving internal talent development programs and further project management responsibilities as needed.

What kind of work environment can be expected?

The work environment is dynamic and fast-paced, focusing on innovation and teamwork within a global communications team.

Is there a focus on team culture in this role?

Yes, the Executive Assistant will plan team-building activities to foster a strong organizational culture and make work enjoyable for colleagues.

Does the role involve managing confidential information?

Yes, a high level of integrity and discretion in handling confidential information is critical for this position.

Are there any preferred qualifications for this position?

Preferred qualifications include experience in a fast-paced, high-tech company, as well as experience in designing processes to maximize efficiency and leading process improvements.

Does Amazon value diversity in its hiring process?

Yes, Amazon is an equal opportunities employer and believes that employing a diverse workforce is central to their success.

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Amazon

Retail & Consumer Goods
Industry
10,001+
Employees
1994
Founded Year

Mission & Purpose

Amazon is guided by four principles: customer obsession rather than competitor focus, passion for invention, commitment to operational excellence, and long-term thinking. We are driven by the excitement of building technologies, inventing products, and providing services that change lives. We embrace new ways of doing things, make decisions quickly, and are not afraid to fail. We have the scope and capabilities of a large company, and the spirit and heart of a small one. Together, Amazonians research and develop new technologies from Amazon Web Services to Alexa on behalf of our customers: shoppers, sellers, content creators, and developers around the world. Our mission is to be Earth's most customer-centric company. Our actions, goals, projects, programs, and inventions begin and end with the customer top of mind. You'll also hear us say that at Amazon, it's always "Day 1."​ What do we mean? That our approach remains the same as it was on Amazon's very first day - to make smart, fast decisions, stay nimble, invent, and focus on delighting our customers.