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Executive Assistant

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Autodesk

Sep 12, 2024

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Business, Operations & Strategy
  • San Francisco
  • Quick Apply

AI generated summary

  • You need 4-6+ years of admin support for senior executives, project management skills, strong multitasking, and proficiency in Microsoft Office and communication tools.
  • You will manage calendars, coordinate meetings and travel, assist with document preparation, oversee expense reports, and collaborate with other EAs to support senior leadership efficiently.

Requirements

  • Minimum Qualifications
  • 4-6+ years' experience providing administrative support to senior level executives, managing multiple executives at a time
  • Some project management experience, including defining a plan, coordinating stakeholders, resolving challenges/issues and reporting on progress
  • Can work in a fast-paced work environment that requires strong multitasking skills, time management, and self-starter mentality
  • Willing to adapt to rapidly changing environment and new processes and responsibilities
  • Ability to work well under pressure, communicate effectively, and meet deadlines
  • Proficient in Microsoft Office Suite; preferably comfortable with Mac and Windows operating systems, and related business applications such as Slack, Microsoft Teams, Microsoft SharePoint
  • Understand how to handle confidential business matters
  • Preferred Qualifications
  • Comfortable working with senior leaders and a wide array of partners of the company
  • Experience with collaboration, quality, details and structure
  • Proactive and shows initiative
  • Communications wizard, able to be clear, concise, and convincing in both written and spoken communications
  • Comfortable working independently to determine methods and procedures on new assignments seeking clarity when an obstacle is in your way
  • Trustworthy, Collaborative, Accountable & Flexible

Responsibilities

  • Manage complex calendars while ensuring prioritization of activities
  • Provide virtual and onsite meeting support and coordinate logistics for departmental meetings
  • Arrange international and domestic travel
  • Manage expectations with a variety of stakeholders (Leadership team / external stakeholders) to ensure execution / accuracy
  • Help create, review and edit documents, presentations and reports – including staff tactical and strategic meeting agendas
  • Manage the monthly Town Hall process (agenda / presentation / speakers)
  • Help manage expense reports and reimbursements for the leaders
  • Help with the planning, execution, and tracking of various projects
  • Be proactive about potential scheduling conflicts and prioritize according to what is most important to our senior staff
  • Partner with other EAs to align on operating rhythm and cadences for the leadership team

FAQs

Do we support remote work?

Yes, we support remote work in a hybrid format.

What is the job title for this position?

The job title for this position is Executive Assistant.

What division will the Executive Assistant be working with?

The Executive Assistant will be working with the Enterprise Systems and Applications Engineering (ESAE) team.

What level of executives will the Executive Assistant support?

The Executive Assistant will primarily support Directors and Senior Directors.

Is experience in project management required for this position?

Yes, some project management experience is preferred, including defining a plan and coordinating stakeholders.

How many years of experience are required for this role?

A minimum of 4-6+ years of experience providing administrative support to senior level executives is required.

Are there any preferred qualifications for this role?

Yes, preferred qualifications include being comfortable working with senior leaders, being proactive, and having strong communication skills.

What tools and software should the candidate be proficient in?

Candidates should be proficient in Microsoft Office Suite, and familiar with applications such as Slack, Microsoft Teams, and Microsoft SharePoint.

What does Autodesk emphasize in its compensation package?

Autodesk emphasizes base salaries along with annual cash bonuses, commissions for sales roles, stock grants, and a comprehensive benefits package.

What is Autodesk's commitment to diversity and inclusion?

Autodesk is committed to building a diverse workplace and an inclusive culture, giving everyone the opportunity to thrive and contribute.

What kind of support will be provided for meeting logistics?

The Executive Assistant will provide virtual and onsite meeting support and coordinate logistics for departmental meetings.

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Autodesk

How the world gets designed and made. #MakeAnything

Technology
Industry
10,001+
Employees
1982
Founded Year

Mission & Purpose

Autodesk is changing how the world is designed and made. Our technology spans architecture, engineering, construction, product design, manufacturing, media, and entertainment, empowering innovators everywhere to solve challenges big and small. From greener buildings to smarter products to more mesmerizing blockbusters, Autodesk software helps our customers to design and make a better world for all. Over 100 million people use Autodesk software like AutoCAD, Revit, Maya, 3ds Max, Fusion 360, SketchBook, and more to unlock their creativity and solve important design, business and environmental challenges. Our software runs on both personal computers and mobile devices and taps the infinite computing power of the cloud to help teams around the world collaborate, design, simulate and fabricate their ideas in 3D. We provide exceptional compensation/benefit packages and we’d love for you to join us. We’re proud to be an equal opportunity employer and we consider all qualified applicants without regard to race, gender, disability, veteran status or other protected category. To see our culture in action, check out #AutodeskLife. We are headquartered in the San Francisco Bay Area and have more than 10,000 employees worldwide.