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Executive Assistant

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NBCUniversal

1mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Media & Journalism
  • Universal City
  • Quick Apply

AI generated summary

  • You need 3+ years supporting senior executives, strong MS Office skills, film industry experience, and expertise in travel bookings. Must be organized, discreet, proactive, and adaptable.
  • You will manage scheduling, coordinate travel and expenses, handle administrative tasks, oversee IT requests, and support events while maintaining confidentiality and adjusting to shifting priorities.

Requirements

  • Minimum 3 years of administrative experience supporting senior executives, preferably with a production company, agency, entertainment law firm or studio
  • Intermediate proficiency in Microsoft Outlook, Word, Excel, and PowerPoint, with demonstrated ability to create, edit, and manage documents, spreadsheets, presentations, and calendars effectively.
  • Entertainment or film industry experience
  • Willingness to work evenings, weekends, and travel internationally as needed
  • Expertise in complex international travel bookings and managing detailed itineraries
  • Exceptional organizational skills, capable of managing multiple priorities simultaneously
  • Strong interpersonal skills, attention to detail, and composure under tight deadlines
  • High level of discretion and confidentiality
  • Confident, proactive, and professional presence
  • Strong initiative and intuition, with the ability to work independently
  • Adaptable problem-solver who thrives in a fast-paced environment
  • Resilient work ethic and ability to remain calm under pressure
  • Positive, “can-do” attitude and willingness to take on tasks of any size
  • Hybrid: This position has been designated as hybrid, which currently requires contributing from the office a minimum of three days per week. Beginning January 5, 2026, hybrid employees will be required to work from the office a minimum of four days per week. The Company reserves the right to change in-office requirements at any time.

Responsibilities

  • Scheduling & Calendar Management
  • Coordinate meetings and conference calls with internal stakeholders and external partners across different time zones, adjusting plans quickly based on shifting priorities.
  • Help keep the President on schedule for meetings.
  • Coordinate pertinent documents for all business meetings.
  • Travel & Expense Management
  • Coordinate and handle all business travel arrangements.
  • Prepare and process business expense reports, including P-Card transactions, in compliance with divisional travel policy guidelines, ensuring accuracy and timely submission.
  • Administrative & Office Management
  • Handle general office and administrative tasks.
  • Maintain a high degree of confidentiality and discretion regarding all matters and documents.
  • Manage all IT requests for the President.
  • Event & Engagement Support
  • Coordinate catering for UPHE events and larger team meetings.
  • Support employee engagement initiatives by helping coordinate annual Town Halls, offsites, holiday celebrations, and social programming that foster connection and collaboration.
  • Additional duties as assigned.

FAQs

What is the job title for this position?

The job title is Executive Assistant to the President of Universal Pictures Home Entertainment (UPHE).

What type of company is NBCUniversal?

NBCUniversal is one of the world's leading media and entertainment companies, creating and distributing content across film, television, and streaming.

How much previous administrative experience is required for this role?

A minimum of 3 years of administrative experience supporting senior executives is required.

What industry experience is preferred for candidates applying for this position?

Experience in the entertainment or film industry is preferred.

What are the basic qualifications required to apply?

Candidates should have at least 3 years of administrative experience supporting senior executives and intermediate proficiency in Microsoft Outlook, Word, Excel, and PowerPoint.

Are there specific character traits that are desired for this position?

Yes, desired characteristics include exceptional organizational skills, strong interpersonal skills, a proactive and professional presence, and the ability to thrive under pressure.

Is international travel part of the job requirements?

Yes, there is a willingness to work evenings, weekends, and travel internationally as needed.

How many days a week is hybrid work required?

The position currently requires working from the office a minimum of three days per week, increasing to four days per week beginning January 5, 2026.

What is the salary range for this position?

The salary range for this position is $60,000 - $80,000.

What benefits are offered for this role?

Benefits include medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and various discounts and perks.

Are there any conditions regarding applicants with criminal histories?

Yes, NBCUniversal will consider qualified applicants with criminal histories in a manner consistent with relevant legal requirements, including various Fair Chance ordinances.

Can I request accommodations during the application process if I have a disability?

Yes, if you are a qualified individual with a disability or a disabled veteran, you have the right to request reasonable accommodations during the application and recruitment process.

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NBCUniversal

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Entertainment & Media
Industry
10,001+
Employees

Mission & Purpose

We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our theme parks and consumer experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, MSNBC, CNBC, NBC Sports, Telemundo, NBC Local Stations, Bravo, USA Network, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through Universal Filmed Entertainment Group and Universal Studio Group, and have world-renowned theme parks and attractions through Universal Destinations & Experiences. NBCUniversal is a subsidiary of Comcast Corporation. Here you can be your authentic self. As a company uniquely positioned to educate, entertain and empower through our platforms, Comcast NBCUniversal stands for including everyone. We strive to foster a diverse, equitable and inclusive culture where our employees feel supported, embraced and heard. Together, we’ll continue to create and deliver content that reflects the current and ever-changing face of the world.