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Executive Assistant

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Zoom

Dec 9

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
  • Seattle
  • Quick Apply

AI generated summary

  • You need 4+ years as an executive assistant, strong scheduling skills, proficiency in Microsoft Office and Google Workspace, discretion, and tech/SaaS experience is a plus. Hybrid setup: 4 days in-office.
  • You will manage calendars, schedule meetings, liaise between teams, prepare presentations, handle confidential info, track project deadlines, coordinate events, and process expense reports.

Requirements

  • 4+ years of proven experience as an executive assistant or in other administrative positions.
  • Have the ability to manage complex schedules and prioritize tasks.
  • Be proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace and other office productivity tools.
  • Maintain strict discretion and confidentiality at all times.
  • Have experience in tech or SaaS environment is a plus.
  • Be open to a hybrid set up of 4 days in office.

Responsibilities

  • Managing and maintaining calendars, including scheduling meetings, appointments, and travel arrangements.
  • Acting as a liaison between the executive and leadership team, and other departments to ensure smooth communication and timely execution of tasks.
  • Assisting in the preparation of meetings and presentations, including gathering necessary information and coordinating logistics.
  • Handling confidential information with discretion and maintain confidentiality.
  • Helping LT liaise with key project work-streams, including tracking deadlines, deliverables, and action items. When projects are live.
  • Organizing and coordinating internal and external events, such as team off-sites, conferences, and client visits.
  • Processing expense reports and manage budgets related to travel, events, and office expenses.

FAQs

What is the primary role of the Executive Assistant at Zoom?

The primary role is to support two senior leaders in managing their calendars, facilitating communication, organizing meetings and events, and handling various administrative tasks to enhance efficiency in revenue-generating activities.

How many years of experience is required for this position?

A minimum of 4+ years of proven experience as an executive assistant or in other administrative positions is required.

Is experience in the tech or SaaS environment necessary for this role?

While it is not strictly necessary, experience in a tech or SaaS environment is considered a plus.

What kind of skills are essential for the Executive Assistant role?

Essential skills include excellent communication, the ability to manage complex schedules, proficiency in Microsoft Office Suite and Google Workspace, and maintaining strict confidentiality.

What is the salary range for this position?

The salary range for this position is between $65,400.00 and $158,700.00, depending on qualifications and experience.

What is the work schedule for this role?

The role follows a hybrid schedule, requiring the Executive Assistant to work 4 days in the office and the potential for remote work.

Are there any specific software skills required?

Yes, proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and other office productivity tools is required.

How does Zoom support employee well-being?

Zoom offers a variety of perks and benefits to help employees maintain their physical, mental, emotional, and financial health, as part of their commitment to work-life balance.

Will the company consider candidates with arrests or convictions?

Yes, Zoom welcomes qualified applicants with arrest and conviction records as part of their commitment to fair hiring practices.

How does Zoom accommodate candidates with disabilities during the hiring process?

Candidates requiring accommodations due to a qualifying medical disability can submit an Accommodations Request Form, and a team member will reach out to assist with the hiring process.

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Zoom

Bringing the world together, one connection at a time.

Technology
Industry
5001-10,000
Employees
2011
Founded Year

Mission & Purpose

Zoom is a leading provider of video communication and collaboration solutions. Their platform allows people to connect and communicate remotely through high-quality video and audio conferencing, online meetings, webinars, and virtual events. With a user-friendly interface and robust features, Zoom enables individuals and organisations to stay connected, collaborate effectively, and engage with others regardless of their location. Zoom's ultimate mission is to make video communications frictionless and accessible to everyone, empowering people to connect, communicate, and collaborate seamlessly across the globe.

Benefits

  • Employee Stock Purchase Plan (ESPP)

  • Long-Term Sickness & Disability: 75% of basic annual salary after 13 weeks of incapacity

  • Cash Plan: reimbursement for out-of-pocket expenses relating to healthcare needs such as dental and optical

  • Private Medical (fully medically underwritten): includes inpatient, outpatient, and virtual GP services. This plan includes Vitality Wellness and discount programs.

  • Employee Assistance Program (EAP) including emotional support, financial resources and legal guidance