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Executive Assistant

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Ramp

1mo ago

  • Job
    Full-time
    Mid Level
  • People, HR & Administration
    Business, Operations & Strategy
  • New York

AI generated summary

  • You need 3-4+ years supporting senior execs, strong calendar management, attention to detail, good judgment, clear communication, high EQ, adaptability, Google Workspace skills, and automation experience.
  • You will manage executives' calendars, coordinate travel, facilitate meetings, track action items, optimize workflows, manage budgets, and enhance productivity using AI tools in a fast-paced environment.

Requirements

  • 3-4+ years of experience supporting senior executives, ideally in Sales, GTM, Partnerships, or another externally facing organization
  • Proven ability to manage complex calendars with frequent changes and competing priorities
  • Strong attention to detail and ability to move quickly without sacrificing quality
  • Sound judgment and discretion when handling sensitive business and customer information
  • Clear, concise written and verbal communication skills
  • High EQ and the ability to build trust with executives, customers, and cross-functional partners
  • Comfort operating in ambiguity and taking ownership without being asked
  • Strong proficiency with Google Workspace and modern collaboration tools
  • Demonstrated use of AI, automation, or tooling to streamline work, reduce manual effort, and increase leverage

Responsibilities

  • Partner closely with senior GTM leaders to manage priorities, time, and execution in a fast-moving, revenue-driven environment
  • Own complex, high-volume calendar management across multiple executives, including external meetings with customers, partners, and prospects
  • Coordinate domestic and international travel with a focus on efficiency, deal timelines, and executive availability
  • Support planning and execution of sales leadership meetings, QBRs, offsites, customer events, and partner engagements
  • Draft, organize, and manage communications on behalf of executives when appropriate
  • Act as a central point of coordination across Sales, Partnerships, Finance, Legal, and cross-functional teams to ensure clarity and follow-through
  • Track action items, deadlines, and deal-adjacent commitments, proactively prompting executives and stakeholders to keep work moving
  • Manage budgets and spend on behalf of executives, ensuring thoughtful use of company resources and alignment with guidelines (Ramp handles the mechanics)
  • Identify inefficiencies in how work gets done and build lightweight systems, documentation, or workflows to improve speed and clarity
  • Use AI and automation tools to eliminate repetitive work and create leverage for yourself and your executives
  • Continuously look for ways to work smarter, faster, and more effectively in a high-urgency environment

FAQs

What is Ramp's mission?

Ramp rethinks how modern finance teams function by leveraging AI as the new foundation for business operations, aiming to save companies time and money through their financial operations platform.

What responsibilities will the Executive Assistant have?

The Executive Assistant will manage complex calendars, coordinate travel, support meetings and events, draft communications, ensure follow-through on action items, manage budgets, and identify inefficiencies to create streamlined systems.

What experience is required for the Executive Assistant position?

Candidates should have 3-4+ years of experience supporting senior executives, preferably in Sales, GTM, or Partnerships, along with strong calendar management and attention to detail.

What types of tools should the Executive Assistant be proficient in?

The Executive Assistant should have strong proficiency with Google Workspace and modern collaboration tools, as well as experience using AI and automation tools to streamline workflows.

Is there a specific work environment Ramp operates in?

Ramp operates in a fast-paced, high-urgency environment that demands a focus on execution speed and adaptability.

What benefits are offered to U.S.-based full-time employees?

Benefits include 100% medical, dental, and vision insurance coverage, a 401k with employer match, flexible PTO, fertility HRA, parental leave, unlimited AI token usage, pet insurance, and in-office perks such as meals and wellness stipends.

Are there any nice-to-have qualifications for this role?

Yes, experience supporting Sales or Revenue leaders, supporting multiple executives simultaneously, a background in high-growth startups, and familiarity with Slack and automation tools are considered nice-to-haves.

How does Ramp handle sensitive information?

The position requires sound judgment and discretion when handling sensitive business and customer information.

Will the Executive Assistant role involve working with external stakeholders?

Yes, the Executive Assistant will coordinate with external stakeholders, including customers and partners, frequently in this role.

Is relocation support provided for this position?

Yes, Ramp offers relocation support to NYC or SF as needed for the Executive Assistant role.

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Ramp

The ultimate platform for modern finance teams.

Finance
Industry
501-1000
Employees
2019
Founded Year

Mission & Purpose

Ramp is the ultimate platform for modern finance teams. Combining corporate cards with expense management, bill payments, vendor management, accounting automation and more, Ramp is the all-in-one solution designed to save businesses time and money, and free finance teams to do the best work of their lives. Our mission is to help build healthier businesses, and it’s working: over 15,000 businesses on Ramp save an average 3.5% more and close their books 8x faster. Founded in 2019, Ramp powers the fastest-growing corporate card and bill payment platform in America, and enables tens of billions of dollars in purchases each year. Ramp’s customers span the full gamut of US businesses—from visionary startups to industry leaders. It’s trusted by companies of all stages and sizes – from startups like Morning Brew, Glossier, and Seed, nonprofits like KIPP Public Schools and The Joffrey Ballet, beloved brands like Eventbrite, Discord, and Sierra Nevada, to global enterprises like Anduril, Virgin Voyages, and Marqeta. Recently named Fast Company’s 2023 Most Innovative Company in North America, Ramp is NYC’s fastest-growing startup. Investors include Founders Fund, D1 Capital Partners, Thrive Capital, Redpoint Ventures, Coatue Management, Iconiq, Altimeter, Stripe, Lux Capital, Vista Public Strategies, Spark Capital, Definition Capital, General Catalyst, Avenir Growth Capital, 137 Ventures, Declaration Partners, and more.