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Executive Assistant

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HSBC

10d ago

  • Job
    Full-time
    Mid & Senior Level
  • People, HR & Administration
    Banking & Finance
  • London

AI generated summary

  • You must have prior Executive Assistant experience, strong Word, Excel, and PowerPoint skills, excellent communication, self-motivation, stakeholder management, and flexibility in handling multiple tasks.
  • You will manage complex schedules, coordinate meetings, handle document management, draft reports, support travel arrangements, and maintain confidentiality in all administrative tasks.

Requirements

  • Prior experience in an Executive Assistant role, preferably in Investment Banking
  • Strong Word, Excel and PowerPoint skills are essential
  • Excellent verbal and written communications skills
  • Self-motivated, and able to work on own initiative as well as working collaboratively with peers
  • Excellent stakeholder management skills, including the ability to work confidently and effectively with senior executives
  • Flexible, able to work in a multi-tasking environment and manage priorities effectively

Responsibilities

  • Proactively forward plan around complex schedules, co-ordinate activities, resources, meetings, services, manage internal and liaise with internal/external stakeholders and service providers
  • Document / email management, including disseminating information and filing/organising.
  • Support administration by drafting reports
  • Operate across more than just their geographic location, depending on the diary of their Head, and providing managerial support to complex administration tasks
  • Maintain confidentiality on sensitive activities in the remit area
  • Arranging travel and accommodation

FAQs

Do we support remote work?

This is a London based role with a requirement to be in the office up to 5 days a week.

What professional development opportunities are available?

HSBC offers tailored professional development opportunities as part of its commitment to employee growth.

Is there a competitive pay and benefits package?

Yes, HSBC provides a competitive pay and benefits package, including private healthcare for UK-based employees and a contributory pension scheme with a generous employer contribution.

What kind of support is offered for maternity and adoption?

HSBC offers enhanced maternity and adoption pay as well as support when you return to work.

What skills are essential for this Executive Assistant role?

Strong Word, Excel, and PowerPoint skills are essential for this position.

What prior experience is preferred for candidates?

Prior experience in an Executive Assistant role, preferably in Investment Banking, is preferred.

Are there any requirements regarding confidentiality?

Yes, maintaining confidentiality on sensitive activities within the remit area is required.

What communication skills are necessary for this role?

Excellent verbal and written communication skills are necessary for success in this role.

How is diversity and inclusion approached at HSBC?

HSBC believes that a diverse and inclusive workplace is vital for business success and works hard to reflect the communities served.

Will reasonable adjustments be provided during the recruitment process?

Yes, HSBC is committed to providing an inclusive and accessible recruitment process and will offer reasonable adjustments to mitigate disadvantages.

What is the work environment like for this position?

The environment is multi-tasking and requires effective management of priorities, working both independently and collaboratively with peers.

Are there any employee resource groups available?

Yes, employees have access to various employee resource groups aimed at promoting work/life balance and supporting diversity ambitions.

Finance
Industry
10,001+
Employees
1880
Founded Year

Mission & Purpose

Opening up a world of opportunity for our customers, investors, ourselves and the planet. We're a financial services organisation that serves more than 40 million customers, ranging from individual savers and investors to some of the world’s biggest companies and governments. Our network covers 63 countries and territories, and we’re here to use our unique expertise, capabilities, breadth and perspectives to open up a world of opportunity for our customers. HSBC is listed on the London, Hong Kong, New York, Paris and Bermuda stock exchanges.

Culture & Values

  • We value difference

    Seeking out different perspectives

  • We succeed together

    Collaborating across boundaries

  • We take responsibility

    Holding ourselves accountable and taking the long view

  • We get it done

    Moving at pace and making things happen