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Executive Assistant

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The Walt Disney Company

15d ago

  • Job
    Full-time
    Senior Level
  • People, HR & Administration
  • Burbank

AI generated summary

  • You need 5 years supporting a Director, excellent communication, multitasking, strong tech skills, reliability, proactivity, flexibility, and great organizational abilities with attention to detail.
  • You will manage travel itineraries, schedule meetings, adapt to emergencies, monitor industry news, handle office supplies, prepare reports, onboard new employees, and plan various events.

Requirements

  • At least 5 years supporting a Director or above and/or equivalent experience
  • Excellent written and verbal communication skills
  • Ability to multi-task and prioritize
  • Strong proficiency with all types of computers and office equipment
  • Mastery of Microsoft 360 programs, especially Teams; good skills in SAP, SharePoint and Concur; working knowledge of Outlook, Microsoft 360, PowerPoint, Excel
  • A calm head and steady hand to deal with the unexpected
  • Confidence to learn new programs and technology when necessary
  • Complete reliability handling confidential information
  • Desire to truly be helpful to your leaders and co-workers, to go the extra mile without being asked, to build solid inter and intra-team relationships
  • Proactive approach to supporting your leader; looking ahead and managing calendar to account for travel time, space for heads-down time and lunch etc
  • Some flexibility in your schedule – we value work/life balance, but in a pinch, a bit more time is needed
  • Very strong organizational skills and attention to detail; and a professional demeanor, positive outlook and a can-do attitude

Responsibilities

  • Create a multi-city travel itinerary, taking into account time zones, weather delays, traffic and fatigue levels
  • Review your leader’s schedule to build-in time for things like thinking, and getting to/from meetings in our sprawling campus
  • Understand the day’s priorities so you can be smart about how you direct outreach to your executive
  • Schedule conference rooms, meetings and virtual meetings
  • Be ready to throw the entire schedule out the door when an emergency comes up, then pick it up again when the dust settles
  • Read relevant newspapers and trade journals so you understand the mission of the office
  • Act as “casual buyer” of all office supplies for the department, and manage purchase orders and vendor contracts
  • Prepare regular reports and summaries -- you’ll have tasks that you “own” completely
  • Collaborate on projects across the Corp HR team and admin support staff
  • Assist with on-boarding new employees – you’ll be the “friendly face” that newbies count on to answer all their questions, including many who are quite senior in the organization
  • Mentor and train other support professionals in technology collaboration tools and soft skills like teamwork
  • Plan high-profile, complex events like movie premiers and offsites as well as smaller-scale gatherings such as service recognition and holiday events

FAQs

What is the primary responsibility of an Executive Support Professional at The Walt Disney Company?

The primary responsibility is to manage the day-to-day activities of high-level executives, providing administrative support while fostering strong relationships within the team and across the company.

How many years of experience are required for this position?

A minimum of 5 years supporting a Director or above, or equivalent experience, is required.

What technical skills are necessary for this role?

Candidates should have strong proficiency with Microsoft 360 programs, especially Teams, as well as skills in SAP, SharePoint, Concur, and a working knowledge of Outlook, PowerPoint, and Excel.

Is there any flexibility in the work schedule?

Yes, while we value work/life balance, some flexibility may be required to accommodate business needs.

What educational background is preferred for this role?

A high school degree is required, while a Bachelor’s degree is preferred.

What type of events will I be involved in planning?

You will plan a variety of events, including high-profile occurrences like movie premieres, offsites, as well as smaller gatherings such as service recognition and holiday events.

Is experience at The Walt Disney Company a plus for this position?

Yes, experience at The Walt Disney Company is considered a plus for candidates applying for this role.

What is the hiring range for this position in Burbank, CA?

The hiring range is $64,300 to $86,200 per year based on a 40-hour work week, with variations based on internal equity and individual candidate qualifications.

Will I be responsible for handling confidential information in this role?

Yes, complete reliability in handling confidential information is a crucial aspect of this position.

What personal qualities are important for success in this job?

Essential qualities include strong organizational skills, attention to detail, a calm demeanor under pressure, professionalism, a positive outlook, and a proactive approach to supporting the team.

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The Walt Disney Company

Entertainment & Media
Industry
10,001+
Employees

Mission & Purpose

From classic animated features and exhilarating theme park attractions to cutting edge sports coverage, and the hottest shows on television, The Walt Disney Company has been making magic since 1923, creating unforgettable stories that connect with audiences around the world. And we’re just getting started! The key to our success…. The Cast, Crew, Imagineers and Employees who honor Disney’s rich legacy by stretching the bounds of imagination to create the never-before-seen, bringing unparalleled entertainment experiences to people of all ages. Begin a career that delivers unparalleled creative content and experiences to audiences around the world and just imagine the stories you could be part of… What is #LifeAtDisney like? It’s a series of magical moments with cast members and employees developing and telling our stories in the most innovative ways. Whether it’s a day spent as a Disney VoluntEAR, or celebrating the release of a new interactive experience, retail product or movie, our days are filled with the knowledge that we are creating entertainment experiences the whole family can enjoy. Follow @DisneyCareers on Facebook, Twitter and Instagram for a peek behind-the-curtain, and discover how you could connect to a world of stories with Disney!