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Executive Assistant

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Kimberly-Clark

Oct 8, 2024

  • Job
    Full-time
    Senior Level
  • Research & Development
    People, HR & Administration
  • Roswell
  • Quick Apply

AI generated summary

  • You need 8+ years in administrative support, strong MS Office skills, effective communication at all levels, and knowledge of Skype, SAP, Workday, and Concur travel reporting.
  • You will coordinate meetings, manage travel, support system navigation, handle procurement, prepare reports, maintain relationships, assist with audits, and mentor other administrative staff.

Requirements

  • Two years college, or equivalent experience years of work experience.
  • 8+ years or more administrative support in a corporate environment, supporting executives
  • Outstanding ability to develop and maintain positive and effective interactions and working relationships at all levels, including senior management, both verbally and in writing
  • Advanced Microsoft Office skills including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint. Zoom familiarity also preferred.
  • Ability to gain full working knowledge of the company’s structure, key personnel and organizational policies and procedures, as well as a functional knowledge of a professional services environment.
  • Skype for Business, SAP, Workday and web based (Concur) travel and expense reporting system knowledge a plus.

Responsibilities

  • Prepare materials for, schedule and coordinate virtual and onsite meetings and events, find and set up conference rooms or other suitable locations, arrange and supervise videoconferencing with Zoom and Teams, tend to event details, and order refreshments; work with R&D leadership team on key meetings and events, including attending and supporting critical events.
  • Maintain department calendars and manage travel arrangements for R&D Directors, including flights, hotels and car reservations as required.
  • Provide support and navigation for our systems such as Workday, SAP, IDM, Coupa, etc.; use Windows, Word, Excel, PowerPoint and other software as required; and update and maintain all organizational charts and Sharepoint filing systems, including providing overall management our Teams groups and sites.
  • Manage procurement process for R&D team; help with hiring requisitions for new R&D employees; and onboard new hires and/or team members.
  • Prepare and review reports, spreadsheets, presentations, and finished documents relevant to supervisor's assignment; review, approve and route contracts through Docusign.
  • Audit and maintain all R&D Distribution Lists. Assist with audit engagements including preparation of the engagement memos, pre-audit administrative tasks, proofreading and editing of audit reports, and final audit wrap-up.
  • Maintain strong interpersonal relationships with employees at all levels and administrative staff outside of Professional; work closely with the Executive Assistant II supporting VP – FCP R&D and Sr. Executive Administrative Assistant supporting President – Professional NA; develop effective business contacts with vendors and services, including overall supervision of Roswell B400 lobby services.
  • Contribute to projects and activities not included in principal accountabilities and be able to extend reach through several cross-functional projects; Mentor other administrative support personnel. Asset responsibility for department's hardware, software, and LAN.

FAQs

Do we support remote work?

Yes, we offer flexible (hybrid) work arrangements that empower employees to balance purposeful time in the office and remote work.

What qualifications are needed for this Executive Assistant role?

Candidates should have two years of college or equivalent experience, along with 8+ years of administrative support in a corporate environment, particularly supporting executives.

What software skills are required for this position?

Advanced skills in Microsoft Office applications such as Outlook, Teams, Word, Excel, PowerPoint, and SharePoint are required. Familiarity with Zoom is also preferred.

Is there any training provided for new hires in this role?

Yes, onboarding support is provided for new hires, helping them acclimate to the team and organizational processes.

What are the main responsibilities of the Executive Assistant?

Key responsibilities include scheduling and coordinating meetings, managing travel arrangements, supporting procurement processes, preparing reports and presentations, and maintaining strong interpersonal relationships within the team and across the organization.

Are benefits available for this position?

Yes, we offer a comprehensive benefits package, including medical, dental, and vision coverage, along with flexible savings accounts and income protection insurance options.

Is background screening required for this role?

Yes, employment is subject to verification of pre-screening tests, which may include drug screening, background checks, and a DMV check.

Can this position accommodate different levels of experience?

While the position generally requires extensive experience supporting executives, we encourage qualified candidates with relevant skills to apply regardless of their formal background.

How does Kimberly-Clark prioritize diversity and inclusion?

Kimberly-Clark is committed to building a diverse workforce that reflects the experiences of our consumers, and we actively seek to foster an inclusive environment for all team members.

Who do I report to in this role?

As an Executive Assistant, you will report directly to the Sr. Director of Professional R&D and work collaboratively with other R&D leaders and administrative assistants.

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Kimberly-Clark

Creating Better Care for a Better World

Manufacturing & Electronics
Industry
10,001+
Employees

Mission & Purpose

As a Kimberly-Clark employee, you have an opportunity to impact billions of lives through the products we make, the workplaces we create and the communities we serve. The proof is in our purpose – Here, we are creating Better Care for a Better World and it starts with YOU! Learn more about us and see what inspires you, careersatkc.com.  Through collaborative teams that push boundaries and endless opportunities to work with some of the world’s most recognized brands, at Kimberly-Clark you and your purpose are in the driver seat of your career.  Huggies®. Kleenex®. Andrex®. Scott®. Kotex®. Poise®. Depend®. The proof is in our products – For 150 years, our brands have been brought to market by a team of purpose-led innovators dedicated to creating Better Care for a Better World. And it takes the right people—in the right jobs and the right place—to make that happen. Join our 45,000+ employees who are changing the world for the better and generously giving back to communities and causes around the globe.  Better Care for a Better World starts by taking care of you and giving you what you need to succeed. We’re dedicated to breaking down barriers to speed decision making and creating a workplace with relentless focus on our consumers and growing our people, like you. The proof is in our people – we've been rated as one of Forbes 2022 World's Best Employers, and it's because of the caring people and the amazing culture that brings out the best in everyone. Join our employees in our amazing culture that brings out the best in everyone.